East Kent Colleges Group (EKC): Retained Legal Advice & Service 2025

{
  "awards": [
    {
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2029-02-01T23:59:59Z",
        "maxExtentDate": "2030-02-01T23:59:59Z",
        "startDate": "2026-02-02T00:00:00Z"
      },
      "date": "2025-11-27T00:00:00Z",
      "documents": [
        {
          "datePublished": "2026-01-02T18:20:16Z",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "000100-2026",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/000100-2026"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Legal advisory and information services",
              "id": "79140000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ4"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2026-01-27T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "options": {
        "description": "Should additional areas of legal advice or services be required, these will be negotiated between the parties. \nThe key 9 areas set out in the Invitation to Tender were stated to be be non-exhaustive."
      },
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "In the event that the Group is satisfied with the service provision, the option for a One-year extension can be utilised to continue the service with VWV LLP Solicitors."
      },
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-170430",
          "name": "VWV Solicitors LLP"
        }
      ],
      "title": "East Kent Colleges Group (EKC) : Retained Legal Advice \u0026 Service 2026",
      "value": {
        "amount": 94575.0,
        "amountGross": 113490.0,
        "currency": "GBP"
      }
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 10
      },
      {
        "id": "2",
        "measure": "finalStageBids",
        "relatedLot": "1",
        "value": 3
      },
      {
        "id": "3",
        "measure": "smeFinalStageBids",
        "relatedLot": "1",
        "value": 0
      },
      {
        "id": "4",
        "measure": "vcseFinalStageBids",
        "relatedLot": "1",
        "value": 0
      }
    ]
  },
  "buyer": {
    "id": "GB-UKPRN-10006570",
    "name": "East Kent Colleges Group"
  },
  "date": "2026-01-02T18:20:16Z",
  "id": "000100-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058fe7",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PYPY-4814-DDBH",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Broadstairs",
        "postalCode": "CT10 1PN",
        "region": "UKJ44",
        "streetAddress": "Ramsgate Road"
      },
      "contactPoint": {
        "email": "queries.corporate.services@ekcgroup.ac.uk",
        "name": "David Lutterodt-Coleman (Tender Administrator)"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.ekcgroup.ac.uk/"
      },
      "id": "GB-UKPRN-10006570",
      "identifier": {
        "id": "10006570",
        "scheme": "GB-UKPRN"
      },
      "name": "East Kent Colleges Group",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC4R 9AT",
        "region": "UKI31",
        "streetAddress": "24 King William Street"
      },
      "contactPoint": {
        "email": "khickman@vwv.co.uk",
        "telephone": "+44 (0)117 925 2020"
      },
      "details": {
        "scale": "large",
        "url": "https://www.vwv.co.uk/contact-us/our-locations/solicitors-in-london/",
        "vcse": false
      },
      "id": "GB-FTS-170430",
      "name": "VWV Solicitors LLP",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "As a family of six community-based colleges and EKC Training across East Kent, East Kent Colleges Group\u0027s (EKC Group) mission is\u202fto empower our communities to develop their economic and social prosperity in a rapidly changing world.  \nThe Group encounters various requests, and queries from a range of different stakeholders from learners themselves, their guardians, as well as from councils, and other private and public sector organisations.  \nKey areas of operation for which EKC Group are seeking retained legal services are areas including: commercial contract review and negotiation, SEND learner provision (including referrals and appeals), Data protection (and data sharing), property ownership, utilisation, alteration, and leases, as well as providing safe environments for staff and students across all the colleges as a collective with the aim of mitigating risks, and operating in compliance with relevant legislation and regulations. \nThis project is to procure Retained Legal Advice and Services which:  \n1.\tProvide ad-hoc access to a professional and legislatively sound advice and guidance service and paid at an agreed fixed fee each month or on an annual fee basis in the following nine key areas (non-exhaustive list): \na.\tEducation law/student matters including disability discrimination, SEND, safeguarding, admissions and exclusions and service complaints;  \nb.\tCorporate governance and subsidiary company advice;  \nc.\tFreedom of information;  \nd.\tHealth and safety;  \ne.\tData protection;  \nf.\tContracts, terms and conditions, service level agreements etc.; \ng.\tProperty disputes, leases, land and building matters, including capital projects; \nh.\tContractual disputes with third parties and;  \ni.\tGeneral advice on issues affecting the running of the Group. \n2.\tProvide unlimited telephone and email advice on a range of areas as detailed in the ITT Document (including those listed above) \n3.\tProvide access and communicate with up to five specific members of the team, to be specified in the agreement as necessary. \n4.\tProvide advice and guidance which adds value e.g. challenging assumptions and information provided. This will also include the provision of free briefings/update sessions/webinars on key legal changes as they arise e.g. circa 2 or 3 hours per annum.",
    "id": "ocds-h6vhtk-058fe7",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "complete",
    "title": "East Kent Colleges Group (EKC): Retained Legal Advice \u0026 Service 2025"
  }
}