Wessex Learning Trust - Provision of Human Resources Information System

{
  "awards": [
    {
      "aboveThreshold": true,
      "additionalProcurementCategories": [
        "services"
      ],
      "assessmentSummariesDateSent": "2026-01-05T00:00:00Z",
      "contractPeriod": {
        "endDate": "2029-04-01T23:59:59+01:00",
        "maxExtentDate": "2032-04-01T23:59:59+01:00",
        "startDate": "2026-04-01T00:00:00+01:00"
      },
      "date": "2025-12-17T00:00:00Z",
      "documents": [
        {
          "datePublished": "2026-01-05T16:50:50Z",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "000461-2026",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/000461-2026"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Business transaction and personal business software package",
              "id": "48400000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKK"
            }
          ],
          "id": "LOT-0000",
          "relatedLot": "LOT-0000"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2026-01-30T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "options": {
        "description": "The right to additional purchases while the contract is valid.\nThe estimated contract value for the HR system is \u00a3500k, to enable the inclusion of the following: *Contract extensions for a 3 further years *Additional Schools to join the Trust *CPI from year 2 In addition, a further \u00a3500k has been added to the contract value to enable the potential for a payroll service to be included within the scope of the contract in the future."
      },
      "relatedLots": [
        "LOT-0000"
      ],
      "renewal": {
        "description": "Option of three further one year extensions (3+1+1+1)"
      },
      "standstillPeriod": {
        "endDate": "2026-01-14T23:59:59+00:00"
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-09098826",
          "name": "STAFF ABSENCE MANAGEMENT LTD"
        }
      ],
      "title": "Provision of Human Resources Information System",
      "value": {
        "amount": 1000000,
        "amountGross": 1200000,
        "currency": "GBP"
      }
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "LOT-0000",
        "value": 6
      },
      {
        "id": "2",
        "measure": "finalStageBids",
        "relatedLot": "LOT-0000",
        "value": 4
      },
      {
        "id": "3",
        "measure": "smeFinalStageBids",
        "relatedLot": "LOT-0000",
        "value": 4
      },
      {
        "id": "4",
        "measure": "vcseFinalStageBids",
        "relatedLot": "LOT-0000",
        "value": 0
      }
    ]
  },
  "buyer": {
    "id": "GB-COH-07348580",
    "name": "WESSEX LEARNING TRUST"
  },
  "date": "2026-01-05T16:50:50Z",
  "id": "000461-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059ada",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PMBL-4155-MYDV",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cheddar",
        "postalCode": "BS27 3AQ",
        "region": "UKK23",
        "streetAddress": "The Kings Of Wessex Academy"
      },
      "contactPoint": {
        "email": "emay@wessexlearningtrust.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-07348580",
      "identifier": {
        "id": "07348580",
        "scheme": "GB-COH"
      },
      "name": "WESSEX LEARNING TRUST",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PPRM-9434-VNYQ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "region": "UKK43",
        "streetAddress": "Unit 3 The Brutus Centre"
      },
      "contactPoint": {
        "email": "josie.medforth@phplaw.co.uk"
      },
      "details": {
        "url": "http://www.phplaw.co.uk"
      },
      "id": "GB-COH-OC429243",
      "identifier": {
        "id": "OC429243",
        "scheme": "GB-COH"
      },
      "name": "PHP LAW LLP",
      "roleDetails": "Procurement Advisor",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PPNY-1916-DQXG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC2A 3EJ",
        "region": "UKI41",
        "streetAddress": "Fora - Great Eastern Street, 4th Floor, 21-33 Great Eastern Street,"
      },
      "contactPoint": {
        "email": "tenders@sampeople.co.uk"
      },
      "details": {
        "publicServiceMissionOrganization": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "url": "https://sampeople.co.uk/",
        "vcse": false
      },
      "id": "GB-COH-09098826",
      "identifier": {
        "id": "09098826",
        "scheme": "GB-COH"
      },
      "name": "STAFF ABSENCE MANAGEMENT LTD",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "This tender opportunity was issued by Wessex Learning Trust (\"the Trust\"). The contract will be for the provision of a cloud-based HR System and the intention is to have fully implemented and operational systems in place for September 2026. Key\nproducts and services will include: \na. Bespoke Services - Bidders are encouraged to assess how they can deliver the HR Management Information System, demonstrating its effectiveness, how it will benefit the HR service whilst promoting efficiency. \nb. Greater digitalisation, including employee and manager self-service. \nc. Human Resources functions: enhanced efficiency of back-office services to enable effective absence management, contract management, case management and reporting. \nd. The option to include Onboarding (including monitoring pre-employment checks), Establishment Management and Applicant Tracking, Performance and Learning management. \ne. Support and account management: to include an effective and efficient transition/implementation, beneficial SLAs, contract reviews and KPI monitoring.",
    "id": "WLT01.01",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "LOT-0000",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "complete",
    "title": "Wessex Learning Trust - Provision of Human Resources Information System"
  }
}