Materials Supply through Managed Stores Service

{
  "buyer": {
    "id": "GB-PPON-PNPT-6195-XDWV",
    "name": "Swindon Borough Council"
  },
  "date": "2026-01-07T18:42:16Z",
  "id": "001250-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05882c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swindon",
        "postalCode": "SN1 2JH",
        "region": "UKK14",
        "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street"
      },
      "contactPoint": {
        "email": "tenderinghousingproperty@swindon.gov.uk",
        "name": "Swindon Council"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.swindon.gov.uk"
      },
      "id": "GB-PPON-PNPT-6195-XDWV",
      "identifier": {
        "id": "PNPT-6195-XDWV",
        "scheme": "GB-PPON"
      },
      "name": "Swindon Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-10T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Swindon Borough Council is seeking to form a contract with a suitable provider for supply of broad range of housing repairs materials and other associated items including (but not limited to) electrical, heating, paints and decorative materials, Roofing, Windows and glass, kitchens, bathroom, ironmongery, sanitaryware, clothing, doors, power tools, aggregates, insulations, gas, plumbing, highways, street lighting, timber, fencing, site safety equipment, etc.\nThe initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further One (1) year extension.  Estimated contract spend is \u00a312m excl. VAT across the initial 4 year contract term and \u00a321.3m excl. VAT  across the potential total Seven (7) year contract term.\nAssociated risk with this procurement:\nThe value of the contract can change over the contract duration (including extension) due to increase in housing stocks over the period of time or where major repair is to be undertaken across the housing stocks. The impact of this increase can be upto circa \u00a32m (10%) additional sums over contract duration.\nImplementation of technology-based services for Click and Collect and Van Stock concepts through NEC housing software (if implemented by SBC, else alternative platform) is within the scope but industry knowledge about implementation of these concepts within the NEC is sparce due to very limited implementation of these concepts on NEC platform across UK. This can impact the overall project and increase in implementation time and resources.",
    "documents": [
      {
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-07T18:42:16Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "001250-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/001250-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-10T12:00:00Z"
    },
    "expressionOfInterestDeadline": "2026-02-23T14:00:00Z",
    "id": "DN802354",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
            "id": "31000000",
            "scheme": "CPV"
          },
          {
            "description": "Storage and warehousing services",
            "id": "63120000",
            "scheme": "CPV"
          },
          {
            "description": "Timber products",
            "id": "03419100",
            "scheme": "CPV"
          },
          {
            "description": "Workwear accessories",
            "id": "18140000",
            "scheme": "CPV"
          },
          {
            "description": "Road furniture",
            "id": "34928000",
            "scheme": "CPV"
          },
          {
            "description": "Highway materials",
            "id": "34929000",
            "scheme": "CPV"
          },
          {
            "description": "Site-safety equipment",
            "id": "35113100",
            "scheme": "CPV"
          },
          {
            "description": "Kitchen furniture and equipment",
            "id": "39141000",
            "scheme": "CPV"
          },
          {
            "description": "Water heaters and heating for buildings; plumbing equipment",
            "id": "39715000",
            "scheme": "CPV"
          },
          {
            "description": "Central-heating equipment",
            "id": "39715210",
            "scheme": "CPV"
          },
          {
            "description": "Gas appliances",
            "id": "39721410",
            "scheme": "CPV"
          },
          {
            "description": "Park and playground equipment",
            "id": "43325000",
            "scheme": "CPV"
          },
          {
            "description": "Grounds-maintenance equipment",
            "id": "43325100",
            "scheme": "CPV"
          },
          {
            "description": "Construction materials and associated items",
            "id": "44100000",
            "scheme": "CPV"
          },
          {
            "description": "Builders\u0027 joinery",
            "id": "44220000",
            "scheme": "CPV"
          },
          {
            "description": "Builders\u0027 carpentry",
            "id": "44230000",
            "scheme": "CPV"
          },
          {
            "description": "Paints, varnishes and mastics",
            "id": "44800000",
            "scheme": "CPV"
          },
          {
            "description": "Stone for construction, limestone, gypsum and slate",
            "id": "44900000",
            "scheme": "CPV"
          },
          {
            "description": "Business transaction and personal business software package",
            "id": "48400000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK14"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Price is further broken down into the following sub criteria:\nA. Core items will have 27.5% .\nB. Non-core will have 17.5%  which is further broken down as:\nB.1 Defined (identified non-core) items will have 10% . These are the items\nlisted in pricing schedule.\nB.2. Non defined (non-core) items have 7.5% .  These are broken down further (based upon proportionate spend under non-core which has not been captured by the pricing schedule product lines) with % as:\nB.2.1        Electrical category : 3%\nB.2.3\tRoof and Tiles category : 0.5%\nB.2.4\tHeating category : 1%\nB.2.5\tPaint and Decoration category : 0.5%\nB.2.6\tIronmongery category : 0.5%\nB.2.7\tAll other categories excluding 3rd party specialist items: 1%\nSBC will reserve the right to ask for 3 quotes.\nC. For mark-up cost on 3rd party specialist items a 7.5 %  broken down as:\nC.1\tGlass- 2.5%\nC.2\tKitchen-1.5%\nC.3\tNon-core items which are purchased through 3rd party due to urgency-3.5%\nD. Options will have 2.5%  (Delivery Van- applicable for future option).",
              "name": "Price",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Quality is further broken down into the following sub criteria:\n\u2022\tCore Stock Management: 8%\n\u2022\tVan Stock: 8%\n\u2022\tProposed Solution: 7%\n\u2022\tValue for Money: 3%\n\u2022\tStaffing and Succession Planning: 3%\n\u2022\tProduct Management and Performance Management: 3%\n\u2022\tMobilisation: 3%",
              "name": "Quality",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value is at 10%",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-08-31T23:59:59+01:00",
          "maxExtentDate": "2033-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further One (1) year extension."
        },
        "status": "active",
        "value": {
          "amount": 21300000,
          "amountGross": 25560000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "In order to provide unrestricted, full , correct and free of charge access to the tender documents the Authority is providing the document in the Attachment area of the Pro Contract e tendering portal at www.supplyingthesouthwest.org.uk\nTo access the amendable versions of the documents and to submit a response, Suppliers will need to Register as a Supplier with ProContract at www.supplyingthesouthwest.org.uk then register an Interest before obtaining access and download the Word and Excel format Documents for completion and submission. Unrestricted, full, correct and free of charge access to the tender documents are provided in Attachment area of the Pro Contract e tendering portal. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Materials Supply through Managed Stores Service",
    "value": {
      "amount": 21300000,
      "amountGross": 25560000,
      "currency": "GBP"
    }
  }
}