Trowbridge TC CCTV Enhancement

{
  "buyer": {
    "id": "GB-PPON-PTMC-2396-NHJQ",
    "name": "Trowbridge Town Council"
  },
  "date": "2026-01-08T10:30:50Z",
  "id": "001332-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-060196",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Trowbridge",
        "postalCode": "BA14 8AH",
        "region": "UKK15",
        "streetAddress": "The Civic Centre"
      },
      "contactPoint": {
        "email": "stuart.legg@trowbridge.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PTMC-2396-NHJQ",
      "identifier": {
        "id": "PTMC-2396-NHJQ",
        "scheme": "GB-PPON"
      },
      "name": "Trowbridge Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Trowbridge Town Council \nInvitation to Tender  \nTrowbridge Town CCTV Enhancement Project \nReference: TTC/CCTV/2026/01 \nSubmission Deadline: 12.00 Midday, 6th March 2026 \n1. Introduction and Project Overview \nTrowbridge Town Council invites tenders for the provision, installation, and commissioning of an upgraded Public Space CCTV system. \nThe Council is committed to maintaining Trowbridge as a safe and welcoming environment for residents, businesses, and visitors. As part of our ongoing commitment to community safety, we have identified the need to modernize our existing surveillance infrastructure. This project involves the strategic upgrade of several existing cameras to high-definition digital technology, ensuring our network remains fit for purpose in a modern policing and urban management context. \n2. Scope of Works \nThe successful contractor will be required to replace identified legacy analogue/low-resolution units with high-performance hardware. The core scope includes: \nHardware Replacement: Decommissioning of outdated cameras and installation of 13 new IP-enabled units. \nThe cameras to be replaced are listed separately in appendix 1 with a map showing locations appendix 2. The removed tandem view cameras (x 5) are to be reused where indicated with *. \nConnectivity: Ensuring seamless integration with the existing Town Council network and monitoring suite which is a HIK system. \nOngoing Support: Provision of a comprehensive maintenance and service-level agreement (SLA) for a period of 3 years with the possible extension of a further 3 years.  \n3. Key Objectives \nTenders will be evaluated on their ability to meet the following Council priorities: \nClarity and Evidence: Superior image quality in all lighting conditions to support Wiltshire Police and local partner agencies. \nReliability: Robust hardware with high uptime and resistance to vandalism/weather. \nCompliance: Full adherence to the Surveillance Camera Commissioner\u0027s Code of Practice, BS EN 62676 and UK GDPR. \nValue for Money: A solution that balances high performance with long-term cost-efficiency. \n4. Submission Requirements \nTo be considered for this contract, bidders must provide: \nPricing Schedule: A transparent breakdown of capital costs (hardware/installation) and recurring revenue costs (maintenance) with response times for SLA. \nTechnical Proposal: Detailed specifications of the proposed hardware and installation methodology. \nCase Studies: Evidence of similar CCTV upgrades performed for Local Authorities or Public Sector clients. \nTrowbridge Town Council require tenderers to submit a tender containing a detailed financial cost statement along with example RAMs, relevant case study examples, insurance details and any other relevant information. \nAssessment of Submission  \nIt is the intention of the Town Council to assess the bids through the use of a matrix with a weighting of 50% price and 50% quality. A copy of the quality matrix criteria and weighting available separately.  \nThe Town Council does not bind itself to accept the lowest or any tender, nor will it pay any expenses which may be occurred by any Tenderer in the preparation of this tender.  \nAll recipients of these documents, whether or not they submit a tender, shall treat them as private and confidential. Tenders which do not conform to the foregoing instructions will not be considered. All rates and prices must be, and will deem to have been, tendered exclusive of VAT. \nConditions of Contract  \nThe Town Council will enter into a formal contract with the successful tenderer for the upgrade of cameras and three years maintenance with the possibility of a further three-year extension. \nConditions of Tender  \nThe completed submission, as specified in the schedule of Documents below, are to be returned to the Town Clerk at the offices of Trowbridge Town Council by 12 noon, 6th March 2026. Email address stuart.legg@trowbridge.gov.uk \nThe tenderer must not contact councillors or staff other than the specified point of contact for the Town Council as identified above for any reason at all.  \nThe tenderer must not contact councillors or staff to encourage or support their tender outside the prescribed process. \nThe tenderer is to provide an electronic copy of the submission to the email address above. The electronic copy may be via email. Any tenders delivered outside of these times will not be accepted.  \nPlease note, the comprehensiveness and quality of the documents will be used to assess the tender returns.  \nSchedule of Documents  \nThe documents listed below will be required as part of the submission for assessment.  \nA. Financial cost statement \nTo include detailed breakdown of costs. \nB. Experience  \nPlease submit details of your relevant experience and qualifications including membership of any relevant professional bodies. \nD. Insurances \nPlease submit copies of your relevant insurances. \nE. Health and Safety \nPlease submit examples of RAMs or qualifications. \nF. Additional Information  \nPlease submit any additional information that would be beneficial to the assessment of the tender.  \nContact Information \nFor further details and queries, please contact stuart.legg@trowbridge.gov.uk",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-9992",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9992"
      },
      {
        "datePublished": "2026-01-08T10:30:50Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "001332-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/001332-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-04T23:59:59Z"
    },
    "id": "TTC/CCTV/2026/01",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Closed-circuit television cameras",
            "id": "32234000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Scoring Matrix \nTo ensure Trowbridge Town Council remains transparent and achieves the best \"Most Economically Advantageous Tender\" (MEAT). A split of 50% Quality/Technical and 50% Price being used. \n1. Overall Weighting \nCategory \nWeighting \nDescription \nTechnical \u0026 Quality \n50% \nHardware specs, methodology, and BS EN 62676 compliance. \nCommercial (Price) \n50% \nTotal cost of ownership (Installation + 3 years maintenance). \nTotal \n100% \n2. Technical \u0026 Quality Scored Criteria (50%) \nRef \nCriteria \nWeighting \nWhat we are looking for \nQ1 \nTechnical Specification \n20% \nCompliance with BS EN 62676; low-light performance; 4K/HD clarity; and robust privacy masking capabilities. \nQ2 \nProject Methodology \n5% \nA clear plan for replacing cameras with minimal downtime for the town centre network. \nQ3 \nExperience \u0026 PSS Compliance \n10% \nEvidence of working with Local Authorities and operating under the Surveillance Camera Code of Practice. \nQ4 \nMaintenance \u0026 SLA \n15% \nResponse times for faults, 24/7 support availability, and longevity of the hardware warranty. \n3. The Scoring Scale (0-5) \nEvaluators will use the following scale to score each Technical and Social Value question: \nScore \nRating \nDefinition \n5 \nExcellent \nExceptional solution. Exceeds requirements and offers significant added value. \n4 \nGood \nComprehensive response that meets all requirements with some added value. \n3 \nSatisfactory \nMeets the requirements but without any additional benefits or innovation. \n2 \nMinor Reservations \nMeets most requirements but lacks detail in key areas. \n1 \nSerious Reservations \nSignificant gaps in the proposal; does not meet the Council\u0027s core needs. \n0 \nUnacceptable \nNo response provided or the response fails to address the question. \n5. Price Scoring Formula \nPrice is scored mathematically to ensure fairness. The lowest-priced bid automatically receives the full 50%, and others are scored relative to it: \nScore = Lowest Proposed Price divided by Bidder\u0027s Price times Weighting (50) \nExample: If the lowest bid is \u00a310,000 and a bidder submits \u00a312,000, they receive 41.6% out of the possible 50%."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Maintenance contract extension of possibly 3 years."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 30000,
          "amountGross": 36000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "stuart.legg@trowbridge.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2026-03-06T12:00:00Z"
    },
    "title": "Trowbridge TC CCTV Enhancement",
    "value": {
      "amount": 30000,
      "amountGross": 36000,
      "currency": "GBP"
    }
  }
}