Internal Cleaning Contract for Broadstairs & St Peter's Town Council

{
  "awards": [
    {
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2029-03-31T23:59:59+01:00",
        "maxExtentDate": "2031-03-31T23:59:59+01:00",
        "startDate": "2026-02-01T00:00:00Z"
      },
      "date": "2025-12-16T00:00:00Z",
      "documents": [
        {
          "datePublished": "2026-01-08T10:35:47Z",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "001336-2026",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/001336-2026"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Office cleaning services",
              "id": "90919200",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKC"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKD"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKE"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKF"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKG"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKH"
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            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKI"
            },
            {
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              "countryName": "United Kingdom",
              "region": "UKJ"
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            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2026-01-16T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "Extension only if agreed by full Council"
      },
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-06884717",
          "name": "TOTAL CLEANING SOUTH LIMITED"
        }
      ],
      "value": {
        "amount": 45000,
        "amountGross": 54000,
        "currency": "GBP"
      }
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 13
      },
      {
        "id": "2",
        "measure": "finalStageBids",
        "relatedLot": "1",
        "value": 10
      },
      {
        "id": "3",
        "measure": "smeFinalStageBids",
        "relatedLot": "1",
        "value": 10
      },
      {
        "id": "4",
        "measure": "vcseFinalStageBids",
        "relatedLot": "1",
        "value": 0
      }
    ]
  },
  "buyer": {
    "id": "GB-PPON-PTNP-2638-VXPP",
    "name": "Broadstairs \u0026 St Peter\u0027s Town Council"
  },
  "date": "2026-01-08T10:35:47Z",
  "id": "001336-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05da0d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Broadstairs",
        "postalCode": "CT10 1JX",
        "region": "UKJ44",
        "streetAddress": "Broadstairs And St Peters Town Council, Pierremont Hall"
      },
      "contactPoint": {
        "email": "town.clerk@broadstairs.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PTNP-2638-VXPP",
      "identifier": {
        "id": "PTNP-2638-VXPP",
        "scheme": "GB-PPON"
      },
      "name": "Broadstairs \u0026 St Peter\u0027s Town Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PYZV-7774-CWJM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Manston",
        "postalCode": "CT12 5FN",
        "region": "UKJ44",
        "streetAddress": "Unit 36, The Oaks, Manston Business Park"
      },
      "contactPoint": {
        "email": "info@totalcleaningsouth.co.uk"
      },
      "details": {
        "scale": "sme",
        "vcse": false
      },
      "id": "GB-COH-06884717",
      "identifier": {
        "id": "06884717",
        "scheme": "GB-COH"
      },
      "name": "TOTAL CLEANING SOUTH LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "1.\tThe Contract is for the internal cleaning of the communal areas, toilets, kitchens and bookable \tevent spaces, Pierremont Hall, Pierremont Avenue, Broadstairs, CT10 1JX. See plan at annex 1: \trelevant areas highlighted in pink.\n\t2. \tCleaning areas to include:\n\tGround Floor- Kitchen, communal hallway and staircase, Council Chamber, two unisex toilets \tand one accessible toilet.  \n\t\tFirst Floor- Hallway and stairs, kitchenette, ladies\u0027 toilets- three cubicles, men\u0027s toilets- one \tcubicle and one urinal, Mayors Parlour meeting room.\n\t\tSecond Floor- Hall, landing and one unisex toilet.\n\t\tMusic Room and one unisex toilet.\n\t3. \tCleaning schedule for areas as per annex 2.\n\t4. \tAll internal doors to have door wedges removed \u0026 doors to be closed after cleaning completed.\n\t5.\tA cleaning cupboard will be provided to the contractor. The contractor to provide their own \tcleaning solutions and equipment, including vacuum cleaner, cloths and mops etc. but hand soap \tand toilet rolls will be provided.\n\t6.\tParking is available during the period of cleaning. The times of daily cleaning can be flexible, but \tthe Council Chamber, downstairs kitchen and Mayor\u0027s Parlour meeting room and Music Room \tmust be cleaned before 10am each day. \n\t7.\tThe contractor shall be liable for and shall indemnify the Council against loss, liability, claim or \tproceedings in respect of any injury or damage whatsoever to any property real or personal in so \tfar as such injury or damage arises out of any negligence, omission or default of the Contractor, \ttheir employees or agents employed by them. A certificate of public liability insurance should be \tsubmitted with the tender bid.\n\t8. \tFollowing award, the successful Tenderer shall not sub-contract or sub-let all or any part of the \tcontract without the consent of the Council. The Successful Tenderer shall remain wholly \tresponsible for the contract.\n\t9. \tTenderers must ensure that all information provided within their tender submission is accurate. \tThe inclusion of information which is found to be false or misleading will result in the tender being \trejected. Furthermore, in the event that false or misleading information comes to light after the \taward of the contract, this may result in termination of the contract. \n\t10.\tThe Council is subject to the terms of the Freedom of Information Act 2000. Tenderers should be \taware that the information provided in the completed tender and contractual documents could be \tdisclosed in response to a request under the Freedom of Information Act. We will proceed on the \tbasis of disclosure unless an appropriate exemption applies. No information provided by \ttenderers will be accepted \"in confidence\" and the Council will accept no liability for loss as a \tresult of any information disclosed in response to a request under the Freedom of Information Act \n\t11. \tThe tenderer shall not unlawfully discriminate within the meaning and scope of the provisions of \tthe Race Relations (NI) Order 1997, Sex Discrimination (NI) Order 1976 (as amended), Fair \tEmployment and Treatment (NI) Order 1998 and the Disability Discrimination Act 1995 and shall \ttake all reasonable steps to ensure that all employees or agents of the tenderer employed in the \texecution of the contract do not unlawfully discriminate. \n\t12. \tThe Council requires that all organisations who submit tenders comply in full with the \trequirements of the Bribery Act 2010. \nCONTRACT TERMS\n1.\tAll cleaning must be cleaned to the satisfaction of the Town Clerk or a person nominated by \thim/her.\n2.\tPayment will be made via bank transfer within 14 days of receipt of a monthly invoice and in \taccordance with the contract.\n3.\tThe Contractor has a statutory duty to comply with the Health and Safety related \tlegislation as \tfollows:\n\t-Health and Safety at Work Order\n\t-The Management of Health and Safety at Work Regulations\n\t- Control of Substances Hazardous to Health.\n4.\tThe Contractor shall provide risk and method statements to the Town Council prior to the \tcommencement of works. \n5.\tThe Contractor must provide public liability insurance at a minimum of \u00a310 million prior to the \tcommencement of work.\n6.\tThe Council reserves the right to modify the specification relating to the works to be \tperformed by the selected contractor, subject to adequate notice being provided and subject to \tnegotiation of terms should any modification lead to a net increase or decrease in the extent of \tworks to be undertaken compared to the original specification.\t\n7.\tThe Contractor shall inform the Council within 3 days of any event likely to cause \tdelay in the \tprovision of the works to the agreed timetable. It is mandatory that adequate operatives are \tavailable to cover for sickness and annual leave.\n8.\tBroadstairs \u0026 St. Peter\u0027s Council reserves the right to terminate the Contract with the \tContractor should the Town Clerk not be satisfied with the performance of the Contractor.\nTender Submission\nTo bid for this tender, please submit the following:\n1.\tTechnical specification - details of experience, proposed approach to works.\n2.\tCompleted form showing the total price for each year for the provision of cleaning for all areas of \tthe tender.\n3.\tEvidence of public/employer\u0027s liability insurance (minimum of \u00a310 million).\n4.\tDetails of similar projects/services undertaken in the past 12 to 24 months, including 2 references \twho have received a similar service.\t\nProspective contractors must not contact councillors or staff to encourage or support their tender outside of the prescribed process.\nTo be considered, written tenders must be received by the Council in a sealed envelope marked \u0027Broadstairs \u0026 St Peter\u0027s Town Council Internal Cleaning Tender\u0027 and addressed to the Town Clerk, Broadstairs \u0026 St Peter\u0027s Town Council, Pierremont Park, Pierremont Hall, Broadstairs, Kent CT10 1JX by 12 noon on Friday 5th December 2025.  The envelope should bear no distinguishing marks that would identify the tenderer. \nAny tenders received after this time will not be considered.\nThe Town Council will notify applicants of the outcome of the tender by Wednesday 17th December. The Contract will be subject to references which will be requested following this date.\nPayment for services will be made upon the receipt of a satisfactory VAT invoice.  Full terms are to be agreed once the contract has been awarded.\n\tIf you require further information, please contact the Deputy Town Clerk between 9:30am -2:30pm \tMonday to Thursday.  Tel: 01843 868718 or Email: town.clerk@broadstairs.gov.uk \nEvaluation Procedure\nEach compliant tender will be evaluated as follows:\nRisk Management \u0026 Method Statement\tPASS/FAIL\nPublic \u0026 Employers Liability Insurance, minimum of \u00a310 million\tPASS/FAIL\nTwo References\tPASS/FAIL\nTechnical Specification\t30 points\nLocality\t10 points\nPrice\t\t\t20 points\nAbility to provide adequate operatives to provide cleaning services in the event of sickness and annual leave\n\t20 points\nTender Submission Form\nTender for a 3 year Internal Cleaning Contract for Broadstairs \u0026 St Peter\u0027s Town Council\nName of Contractor\t\nContact Name\t\nAddress\t\nTelephone Number\t\nEmail Address\t\nWe can confirm that the contract will include:\nAbility to provide adequate operatives to provide cleaning services in the event of sickness and annual leave\n\tYES / NO\nThe provision of own cleaning solutions and equipment including vacuum cleaner, cloths, mops etc.\tYES / NO\nPlease enter costs EXCLUDING VAT\nDetail\tCost Year 1\tCost Year 2\tCost Year 3\nFully managed internal cleaning contract for Broadstairs \u0026 St Peter\u0027s Town Council, Pierremont Hall, Broadstairs, including the provision of own cleaning solutions and equipment, including vacuum cleaner, cloths and mops etc\t\t\t\nSubmitted Documents\nPlease tick\nTechnical specification including risk management and method statement.\t\nCompleted Tender submission form showing the total price for each year.\t\nEvidence of public/employer\u0027s liability insurance (minimum of \u00a310 million).\t\nDetails of similar projects/services undertaken in the past 12 to 24 months, including 2 references who have received a similar service.\nReference 1\nCompany Name:\nContact Name:\nAddress:\nTelephone Number:\nEmail Address:\n\u2003\nReference 2\nCompany Name:\nContact Name:\nAddress:\nTelephone Number:\nEmail Address:\nSigned: ................................................................................................................\nPrint Name: ..........................................................................................................\nJob Title: ..............................................................................................................\nDate: ...................................................................................................................\nWritten tenders must be received by the Council in a sealed envelope marked \u0027Broadstairs \u0026 St Peter\u0027s Town Council Christmas Lighting Tender\u0027 and addressed to the Town Clerk, Broadstairs \u0026 St Peter\u0027s Town Council, Pierremont Park, Pierremont Hall, Broadstairs, Kent CT10 1JX by 12 noon on Friday 5th December 2025.  The envelope should bear no distinguishing marks that would identify the tenderer. \nAnnex 1\nPierremont Hall\nMusic Room\nAnnex 2\nCleaning Specification\t\t\t\t\t\t\t\t\nArea/Spec\t\t\t\t\t\t\t\t\nEntrance/Reception Area\tDaily\tWeek \tMonth\tAs Req\t\t\t\t\nVacuum carpeted areas\t\uf0fc\t \t \t \t\t\t\t\nSweep and wash floor areas\t\uf0fc\t \t \t \t\t\t\t\nEmpty waste bins, replace bin liner and remove waste to designated disposal point\t\uf0fc\t \t \t \t\t\t\t\nClean both sides of main glass door\t\uf0fc\t \t \t \t\t\t\t\nClean glass on doors both sides\t\uf0fc\t \t \t \t\t\t\t\nRemove cobwebs\t\uf0fc\t \t \t \t\t\t\t\nDust ledges, skirting, fire extinguishers and window sills\t\uf0fc\t \t \t \t\t\t\t\nDust and polish displays and signs\t\uf0fc\t \t \t \t\t\t\t\nDust and polish furniture\t\uf0fc\t \t \t \t\t\t\t\nDust chair legs\t\uf0fc\t \t \t \t\t\t\t\nSanitise door handles and touch points\t\uf0fc\t \t \t \t\t\t\t\nStairs/Corridors/Landings\tDaily\tWeek \tMonth\tAs Req\t\t\t\t\nVacuum carpeted area\t\uf0fc\t \t \t \t\t\t\t\nSweep and spot mop hard floors\t\uf0fc\t \t \t \t\t\t\t\nClean glass on doors both sides\t\uf0fc\t \t \t \t\t\t\t\nClean/sanitise handrails and banisters\t\uf0fc\t \t \t \t\t\t\t\nRemove Cobwebs\t\uf0fc\t \t \t \t\t\t\t\nDust/damp wipe ledges, skirting and balustrades\t\uf0fc\t \t \t \t\t\t\t\nHigh level dust using an extending pole\t\uf0fc\t \t \t \t\t\t\t\nSanitise door handles and touch points\t\uf0fc\t \t \t \t\t\t\t\nKitchen 1st Floor\tDaily\tWeek \tMonth\tAs Req\t\t\t\t\nSweep and wash vinyl floor\t\uf0fc\t \t \t \t\t\t\t\nDamp wipe all work surfaces\t\uf0fc\t \t \t \t\t\t\t\nClean microwave inside and out\t\uf0fc\t \t \t \t\t\t\t\nEmpty waste bins, replace bin liner and remove waste to designated disposal point\t\uf0fc\t \t \t \t\t\t\t\nEmpty food waste bin, replace liner and remove waste to designated disposal point\t\uf0fc\t \t \t \t\t\t\t\nClean sink, taps, draining board\t\uf0fc\t \t \t \t\t\t\t\nDamp wipe splash back tiles\t\uf0fc\t \t \t \t\t\t\t\nRemove cobwebs\t\uf0fc\t \t \t \t\t\t\t\nDamp wipe cupboard door fronts\t\uf0fc\t \t \t \t\t\t\t\nSanitise door handles and touch points\t\uf0fc\t \t \t \t\t\t\t\nDust skirting, ledges, window sills and pipes\t\uf0fc\t \t \t \t\t\t\t\nThe Chamber\tDaily\tWeek \tMonth\tAs Req\tAccording to events schedule\t\t\t\nSweep hard floor\t \t \t \t\uf0fc\t\t\nEmpty waste bins, replace bin liner and remove waste to designated disposal point\t \t \t \t\uf0fc\t\t\nRemove cobwebs\t \t \t \t\uf0fc\t\t\nDust ledges, window sills, radiators, fire extinguishers and pictures\t \t \t \t\uf0fc\t\t\nSanitise door handles and touch points\t \t \t \t\uf0fc\t\t\nDust skirting boards and picture rails\t \t \t \t\uf0fc\t\t\nWindows inside\t \t \t \t\uf0fc\t\t\nKitchen (The Chamber)\tDaily\tWeek \tMonth\tAs Req\tAccording to events schedule\t\t\t\nSweep and wash vinyl floor\t \t \t \t\uf0fc\t\t\nDamp wipe all work surfaces\t \t \t \t\uf0fc\t\t\nClean microwave inside and out\t \t \t \t\uf0fc\t\t\nEmpty food waste bin, replace liner and remove waste to designated disposal point\t \t \t \t\uf0fc\t\t\nClean sink, taps and draining board\t \t \t \t\uf0fc\t\t\nDamp wipe splash back tiles\t \t \t \t\uf0fc\t\t\nRemove cobwebs\t \t \t \t\uf0fc\t\t\nDamp wipe cupboard fronts\t \t \t \t\uf0fc\t\t\nSanitise door handles and touch points\t \t \t \t\uf0fc\t\t\nDust skirtings, ledges, window sills and pipes\t \t \t \t\uf0fc\t\t\nMayors Parlour\tDaily\tWeek \tMonth\tAs Req\tWeekly as a minimum \n+ according to events schedule\t\t\t\nVacuum carpeted area\t \t\uf0fc\t \t\uf0fc\t\nDust ledges, window sills, radiators, fire extinguishers and pictures\t \t\uf0fc\t \t\uf0fc\t\nDust external area of glass cabinet\t \t\uf0fc\t \t\uf0fc\t\nDust skirting boards and picture rails\t \t\uf0fc\t \t\uf0fc\t\nRemove cobwebs\t \t\uf0fc\t \t\uf0fc\t\nSanitise door handles and touch points\t \t\uf0fc\t \t\uf0fc\t\nToilets - Male/Female/Disabled\tDaily\tWeek \tMonth\tAs Req\t\t\t\t\nClean/sanitise baby change unit (ground floor)\t\uf0fc\t \t \t \t\t\t\t\nSweep and wash all hard floor areas\t\uf0fc\t \t \t \t\t\t\t\nClean and sanitise toilet bowls and seats (both sides)\t\uf0fc\t \t \t \t\t\t\t\nEmpty waste bins and remove waste to designated disposal area\t\uf0fc\t \t \t \t\t\t\t\nClean and polish mirrors\t\uf0fc\t \t \t \t\t\t\t\nClean hand basins and taps\t\uf0fc\t \t \t \t\t\t\t\nDamp wipe ledges, pipes and cisterns\t\uf0fc\t \t \t \t\t\t\t\nDamp splash back tiles\t\uf0fc\t \t \t \t\t\t\t\nReplenish toilet rolls, hand soap and paper towels from Town Council stock.\t\uf0fc\t \t \t \t\t\t\t\nDamp wipe hand dryers and soap dispensers\t\uf0fc\t \t \t \t\t\t\t\nRemove cobwebs\t\uf0fc\t \t \t \t\t\t\t\nSpot clean partitions\t\uf0fc\t \t \t \t\t\t\t\nClean/sanitise door handles, touch points including cubicle doors\t\uf0fc\t \t \t \t\t\t\t\nDamp wipe partitions in full\t\uf0fc\t \t \t \t\t\t\t\nSpot clean walls\t\uf0fc\t \t \t \t\t\t\t\nDamp wipe tiles and dry buff\t\uf0fc\t \t \t \t\t\t\t\nMusic Room \u0026 Music Room Toilet\tDaily\tWeek \tMonth\tAs Req\tAccording to events schedule\t\t\t\nSweep and wash floor areas\t \t \t \t\uf0fc\t\t\nEmpty waste bins, replace bin liner and remove waste to designated disposal point\t \t \t \t\uf0fc\t\t\nRemove cobwebs\t \t \t \t\uf0fc\t\t\nDust ledges, skirting, fire extinguishers and window sills\t \t \t \t\uf0fc\t\t\nHigh level dust using an extending pole\t \t \t \t\uf0fc\t\t\nSanitise door handles and touch points\t \t \t \t\uf0fc\t\t\nToilet - Sweep and wash all hard floor areas\t \t \t \t\uf0fc\t\t\nToilet - Clean and sanitise toilet bowl and seat (both sides)\t \t \t \t\uf0fc\t\t\nToilet - Empty waste bin and remove waste to designated disposal area\t \t \t \t\uf0fc\t\t\nToilet - Clean and polish mirror\t \t \t \t\uf0fc\t\t\nToilet - Clean hand basin and tap\t \t \t \t\uf0fc\t\t\nToilet - Damp wipe ledges, pipes and cistern\t \t \t \t\uf0fc\t\t\nToilet - Damp wipe splash back tiles\t \t \t \t\uf0fc\t\t\nToilet - Replenish toilet rolls, hand soap and paper towels from Town Council stock.\t \t \t \t\uf0fc",
    "id": "ocds-h6vhtk-05da0d",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "complete",
    "title": "Internal Cleaning Contract for Broadstairs \u0026 St Peter\u0027s Town Council"
  }
}