Software Asset Management as a Service (SAMaaS)

{
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    {
      "id": "001354-2026-RC-CPU-25-041-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-170854",
          "name": "Business Continuity Services Ltd"
        }
      ]
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 3
      },
      {
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        "measure": "smeBids",
        "relatedLot": "1",
        "value": 2
      },
      {
        "id": "3",
        "measure": "foreignBidsFromEU",
        "relatedLot": "1",
        "value": 3
      },
      {
        "id": "4",
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1",
        "value": 0
      },
      {
        "id": "5",
        "measure": "electronicBids",
        "relatedLot": "1",
        "value": 3
      }
    ]
  },
  "buyer": {
    "id": "GB-FTS-1038",
    "name": "Renfrewshire Council"
  },
  "contracts": [
    {
      "awardID": "001354-2026-RC-CPU-25-041-1",
      "dateSigned": "2025-12-19T00:00:00Z",
      "id": "001354-2026-RC-CPU-25-041-1",
      "status": "active",
      "value": {
        "amount": 451196.3,
        "currency": "GBP"
      }
    }
  ],
  "date": "2026-01-08T10:51:08Z",
  "description": "Tenderers are required to comply with the following:\n- Specification;\n- General Conditions of Contract;\n- Special Conditions;\n- Data Processing Agreement document.\n- Cyber Security Requirements as contained in the Specification.\nTenderers must complete, sign and upload the following documentation (as contained within the Supplier attachment area on PCS_T) with their tender submission:\n- Tender Declaration Certificate;\n- Equalities Questionnaire;\n- Equalities Declaration;\n- Tender Compliance Certificate;\n- Prompt Payment Certificate;\n- No Collusion Certificate;\n- H\u0026S Questionnaire;\nPlease note that all documents must be signed by an authorised signatory.\nRequest for Information:\nEvidence of your company\u0027s insurance certificates detailing the required level of insurance\u0027s as per the levels stated within this Contract Notice and as detailed within the Invitation to Tender documentation must be uploaded within the general attachments area in Public Contract Scotland Tender Portal upon request by the Council.\nAny contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.\nTenderers are asked to complete a Community Benefit (CB) Outcome Menu and supporting methodology for a technical value of 5%. Full instructions regarding how to complete the Community Benefit (CB) Outcome Menu will be contained within the Invitation to Tender which can be found on PCS-T project number 29403.\nAll additional information relevant to this procurement exercise is detailed within the Invitation to Tender document which can be found on PCS-T project number 29403.\n(SC Ref:820033)",
  "id": "001354-2026",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000801394",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05503e",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Paisley",
        "postalCode": "PA1 1JB",
        "region": "UKM83",
        "streetAddress": "Renfrewshire House, Cotton Street"
      },
      "contactPoint": {
        "email": "rachel.davison@renfrewshire.gov.uk",
        "telephone": "+44 3003000300"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.renfrewshire.gov.uk"
      },
      "id": "GB-FTS-1038",
      "identifier": {
        "legalName": "Renfrewshire Council"
      },
      "name": "Renfrewshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Ayr",
        "postalCode": "KA7 2AA",
        "region": "UKM94",
        "streetAddress": "14 Alloway Place"
      },
      "contactPoint": {
        "telephone": "+44 1292283828"
      },
      "details": {
        "scale": "sme"
      },
      "id": "GB-FTS-170854",
      "identifier": {
        "legalName": "Business Continuity Services Ltd"
      },
      "name": "Business Continuity Services Ltd",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1RQ",
        "streetAddress": "Parliament Square"
      },
      "id": "GB-FTS-942",
      "identifier": {
        "legalName": "Court of Session"
      },
      "name": "Court of Session",
      "roles": [
        "reviewBody",
        "reviewContactPoint"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Information technology services",
      "id": "72222300",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Renfrewsjore Council\u2019s ICT Service requires the renewal of its Software Asset Management as a Service (SAMaaS) Contract. The SAMaaS provides analysis of the Council\u2019s data which ensures that software compliance issues are highlighted for action. The SAMaaS provider offers advice and support in the execution of these actions. It also helps the Council in its aim to reduce the number of contracts the Council has across various departments with the same Service Provider, allowing for more streamlined contract management and a reduction in costs.",
    "id": "RC-CPU-25-041",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Information technology services",
            "id": "72222300",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Software-related services",
            "id": "72260000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "25%",
              "name": "Approach to Implementation, Resources, Knowledge and Skills",
              "type": "quality"
            },
            {
              "description": "15%",
              "name": "Service Delivery - License Compliance/Audit Ready",
              "type": "quality"
            },
            {
              "description": "15%",
              "name": "Service Delivery - Software Optimisation/Cost Reduction",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Account Management",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Fair Work First",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Community Benefits",
              "type": "quality"
            },
            {
              "description": "30%",
              "type": "price"
            }
          ]
        },
        "description": "Renfrewshire Council\u0027s ICT Services requires the continued delivery of a Software Asset Management as a Service model as currently used by the Council for a period of 3 years with the option to extend for a further 2 at the sole discretion of the Council.\nSAMaaS will provide analysis of the Council\u2019s data ensuring that software compliance issues are highlighted for action. They will offer advice and support in the execution of these actions and defend the Council\u2019s position in any compliance audit scenario. Whilst continuing to achieve full software compliance the next stage will be to optimise the Council\u2019s license usage through knowledge and review of the license models.\nThe Tender Procedure shall be conducted in accordance with an above Government Procurement Agreement (GPA)Threshold as an Open procedure. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
        "hasOptions": false,
        "id": "1",
        "status": "cancelled"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "reviewDetails": "An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.",
    "status": "complete",
    "title": "Software Asset Management as a Service (SAMaaS)"
  }
}