Website and branding for Diwylliant a Hinsawdd Cymru | Climate and Culture Cymru

{
  "buyer": {
    "id": "GB-CHC-525775",
    "name": "The National Library of Wales"
  },
  "date": "2026-01-09T11:00:23Z",
  "id": "001742-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-060286",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Ceredigion",
        "postalCode": "SY23 3BU",
        "region": "UKL14",
        "streetAddress": "Penglais"
      },
      "contactPoint": {
        "email": "judith.muskerturner@llyfrgell.cymru",
        "name": "Judith Musker Turner",
        "telephone": "+441970632470"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://www.llyfrgell.cymru/"
      },
      "id": "GB-CHC-525775",
      "identifier": {
        "id": "525775",
        "scheme": "GB-CHC"
      },
      "name": "The National Library of Wales",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "1.\tOverview\nThe culture sector in Wales has an important role to play in tackling the climate and nature emergencies, because culture has a unique ability to inspire, connect, share stories, and help us to imagine different futures. The culture sector also needs to manage the impact of a changing climate on cultural and heritage assets and the historic environment, and play its part in becoming net zero, nature friendly and supporting climate justice. \nAs a national cultural institution with a strong record of delivering decarbonisation projects, the National Library of Wales (NLW) is leading a high-profile and cross-cutting Climate Action Programme to support the culture sector in Wales to respond to the climate and nature emergencies. \nThis programme includes developing an online \u2018one stop shop\u2019 platform for anyone working in the cultural sector in Wales to find training and resources, events, case studies, and to share ideas and collaborate on climate and nature action. The National Library of Wales are seeking to engage a company to undertake the development of a new bilingual Diwylliant a Hinsawdd Cymru | Culture and Climate Cymru website and branding, to deliver this online platform.\n2. Context\nIn spring 2024, Welsh Government commissioned a research report into the Welsh culture sector and the climate and nature emergencies,\u202fwhich was conducted by Regen and published alongside Welsh Government\u0027s Priorities for Culture in May 2025. The report recommendations align with and will support delivery of Ambition 16 of the Priorities for Culture, which is for the culture sector to demonstrate \u201cleadership and collaboration in its approaches to sustainable development, building resilience, and tackling the climate and nature emergencies\u201d. \nWorking in partnership with Welsh Government, the National Library of Wales (NLW) will lead on a high profile and cross-cutting programme to implement the recommendations that works across three policy areas \u2013 culture, arts and the historic environment (Cadw). \nThe recommendations of the research report include: \n-\tthe establishment of a sectoral peer network to focus on climate and nature in the culture sector in Wales\n-\ta culture sector \u2018library\u2019 for all to access bilingual, useful guides\n-\thost an online forum and collate already active and relevant working groups\n-\tfacilitate training for the workforce and volunteers\n-\tdevelop case studies and share examples of the Welsh culture sector as \u2018cultural changemakers\u2019 to inspire and engage other policy areas. \nThe delivery of these recommendations will be facilitated by the development of a new website and branding. \nThe National Library of Wales are seeking to engage a company to undertake the development of a new bilingual Diwylliant a Hinsawdd Cymru | Culture and Climate Cymru website and branding, which will facilitate delivery of the above recommendations by acting as a recognisable \u2018one stop shop\u2019 hub providing a library of existing training resources, \u2018how to\u2019 guides and existing networks/working groups, a bank of case studies, information about events and collaborative projects, news articles and a discussion forum for members.\n3. Project specification\nTo deliver a Wordpress (or other hosted website service) design template for the Diwylliant a Hinsawdd Cymru | Culture and Climate Cymru website, along with logo and branding, to promote and provide information on sustainability, climate action and culture in Wales.\nThe Diwylliant a Hinsawdd Cymru | Culture and Climate Cymru website should be a bilingual, dynamic \u2018one-stop-shop\u2019 hub of information, aimed at people working in all parts of the culture sector in Wales (arts, museums, libraries, archives, historic environment), including employees, freelancers and volunteers. The website will include:\n-\ta library of existing training resources, \u2018how to\u2019 guides and directory of existing networks/working groups\n-\ta bank of case studies\n-\tevents and opportunities listings (inbuilt event booking not required)\n-\tnews articles and newsletter signup\n-\ta discussion forum with members only access\n-\tcontact form\nDeliverables\nThe following deliverables are required:\n\u2022\tA new bilingual design template that is modern and accessible to all users and designed for use on current Wordpress sites\n\u2022\tA template that will enable editors to update and maintain the website content, with training provided before the new website goes live.\n\u2022\tTime allowance for editors to upload pre-prepared content before the website goes live.\n\u2022\tAn interactive staging prototype of the design to allow editors and stakeholders to test content and functionality before publishing the live site.\n\u2022\tA discussion forum area accessible only through a members\u2019 login.\n\u2022\tSmooth navigation between both English and Welsh language sites and pages\n\u2022\tNew Diwylliant a Hinsawdd Cymru | Culture and Climate Cymru branding and logo design.\n\u2022\tQuotes for ongoing annual hosting costs\n\u2022\tQuotes for further maintenance and support (cost per hour)\n\u2022\tTraining package for staff\n\u2022\tSearch engine optimization for both Welsh and English sites\nConsiderations\na.\tAccessibility\nThe site must meet accessibility and usability standards. It must be cross-browser compatible and compatible with mobile devices. The site therefore needs to be compatible with assistive technologies e.g. screen readers and magnifiers, digital readers, and playback software. \nIt must cater for the varying needs and abilities of users and be accessible in line with Web Accessibility Guidelines. http://www.w3.org/WAI/  \nPublic Sector institutions must comply with The Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018 (and the Equalities Act 2010) https://www.legislation.gov.uk/uksi/2018/852/made \nThe website must meet the WCAG 2.2AA standard    \nhttps://www.gov.wales/accessibility-standards-govwales \nand an accessibility statement must be provided. \nhttps://www.gov.uk/government/publications/sample-accessibility-statement \nThe interface needs to be intuitive, user-friendly, and searching needs to be accurate and easy. \nb.\tDesign and layout / Ergonomics\nThe new site should have a user-friendly, modern design, using colours and design elements to highlight the work the culture sector in Wales is doing to address the climate and nature emergencies. It is essential that visitors to the site can find the information that they require in their preferred language by navigating the site with ease. \nc.\tWelsh language requirements\nIn compliance with the Welsh Language Standards (No. 7) Regulations 2018 the website will need to be available in English and Welsh, including direct language switching on all pages. \nhttps://business.senedd.wales/mgIssueHistoryHome.aspx?IId=21301 \nd.\tPrototype \nThe successful company will provide an interactive prototype of a new design for the following views: \n\u2022\tMain Homepages \n\u2022\tLanding pages for each of the main sections\n\u2022\tDesign package for each element within a page \n\u2022\tResponsive interface for each of the page views \nWe expect the first design of each view to be presented, then allowing us to request flexible changes amounting to one full redesign of the original proposal, before presenting the final prototype. Additional changes based on user testing should be included within the price. Each step will be signed off before moving on to the final stage when the product is delivered. \ne.\tTranslation and proof-reading  \nWe ask that the winning bidder work with us to ensure that all Welsh text is checked and proof-read before content goes live. If changes need to be made from English to Welsh, translations will be finalised by us to ensure accuracy before returning to you for adding to the site.\nf.\tIntellectual property\nAll intellectual property rights in any designs, graphics, and other assets created as part of this project shall be assigned and transferred in full to the National Library of Wales, upon completion of the project and final payment. The supplier shall retain no rights to use, reproduce, or distribute these assets except with prior written consent from the client.\ng.\tReporting\nThe winning bidder will attend a project inception meeting and report to the Climate Action Programme Lead at the National Library of Wales through monthly online meetings, with an appropriate meeting schedule to be mutually agreed during the inception meeting.\nh.\tThe Well-being of Future Generations Act\nContributing to economic, social, environmental and cultural sustainability in line with the Well-being of Future Generations (Wales) Act 2015 is important to the NLW\u2019s operations. The design and technical solution(s) shall strive to comply with this important legislation.  ",
    "documents": [
      {
        "description": "Diwylliant a Hinsawdd Cymru Culture and Climate Cymru website and branding specification - invitation to tender",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=356770"
      },
      {
        "description": "Appendix 1 - Diwylliant a Hinsawdd Cymru Culture and Climate Cymru website - tender evaluation criteria",
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=356771"
      },
      {
        "description": "Gwahoddiad i Dendro - Gwefan a brandio Diwylliant a Hinsawdd Cymru Climate and Culture Cymru",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=356772"
      },
      {
        "description": "Appendix 1 - Diwylliant a Hinsawdd Cymru Culture and Climate Cymru \u2013 Meini Prawf ar gyfer Gwerthuso Tendrau.",
        "documentType": "biddingDocuments",
        "id": "L-4",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=356773"
      },
      {
        "datePublished": "2026-01-09T11:00:23Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "001742-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/001742-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-26T12:00:00+00:00"
    },
    "id": "ocds-h6vhtk-060286",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "World wide web (www) site design services",
            "id": "72413000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL1"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality of design concept, evidence of high quality and creative ideas in response to the brief and the themes of climate and culture.\nWeighting 20/110",
              "name": "Design concept and creatity",
              "type": "quality"
            },
            {
              "description": "A clear project plan and evidence of the ability to deliver, including details of the approach to project management, timetable, approach to prototyping, user testing, incorporation of feedback, quality assurance and risk management.\nWeighting 20/110",
              "name": "Project Management",
              "type": "quality"
            },
            {
              "description": "Experience (of the team and company/organisation) and evidence of a successful track record of delivering similar projects, with examples included.\nWeighting 15/110",
              "name": "Experience",
              "type": "quality"
            },
            {
              "description": "Quality of approach to design / ergonomics.\nWeighting 15/110",
              "name": "Design/ergonomics",
              "type": "quality"
            },
            {
              "description": "Evidence of ability to deliver a fully bilingual interface with direct language switching and to meet Welsh language requirements.\nWeighting 10/110",
              "name": "Bilingual interface",
              "type": "quality"
            },
            {
              "description": "Evidence that proposal meets accessibility and usability standards and approach to delivering this.\nWeighting 10/110",
              "name": "Accessibility",
              "type": "quality"
            },
            {
              "description": "Approach to delivering training and support for staff and editors.\nWeighting 10/110",
              "name": "Training and support",
              "type": "quality"
            },
            {
              "description": "Evidence of the company/organisation\u2019s approach to economic, social, environmental and cultural sustainability in line with the Well-being of Future Generations (Wales) Act 2015 and how the design and technical solution will comply with this.\nWeighting 10/110",
              "name": "Sustainability",
              "type": "quality"
            },
            {
              "description": "Price will be assessed on value for money, based on the allocated budget of no more than \u00a312,500 (ex VAT) for the contract. \nTotal for all submitted items will be added up and marks will be determined as follows:\n5 - Lowest price\n4 - Within 5% of the lowest price\n3 - Within 10% of the lowest price\n2 - Within 20% of the lowest price\n1 - Within 30% of the lowest price\n0 - More than 40% higher than the lowest price",
              "name": "Price",
              "type": "price"
            }
          ],
          "weightingDescription": "The tender submissions will be assessed against these two criteria:\n\u2022\tQuality of your work and creativity, including project management and ability to deliver: 70%\n\u2022\tPrice: 30%\nThe evaluation panel appointed for this procurement will meet to agree and moderate scores for each award criteria. Final scores in terms of a percentage of the overall tender score will be obtained by applying the relevant weighting factors. \nThe percentage scores for each award criteria will be amalgamated to give a percentage score out of 100. \nPlease refer to attached document Appendix 1 Diwylliant a Hinsawdd Cymru Culture and Climate Cymru website - tender evaluation criteria."
        },
        "contractPeriod": {
          "endDate": "2026-05-19T23:59:59+01:00",
          "startDate": "2026-02-03T00:00:00+00:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 12500,
          "amountGross": 15000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Bidders should submit a document no more than 15 pages in length explaining how they meet the evaluation criteria described in appendix 1 (Diwylliant a Hinsawdd Cymru | Culture and Climate Cymru - Tender Evaluation Criteria). Supporting evidence may be submitted in addition.\nAll tender responses must be submitted through Sell2Wales: https://www.sell2wales.gov.wales/ by the deadline, Friday, 30 January 2026, 2:00pm.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-01-30T14:00:00+00:00"
    },
    "title": "Website and branding for Diwylliant a Hinsawdd Cymru | Climate and Culture Cymru",
    "value": {
      "amount": 12500,
      "amountGross": 15000,
      "currency": "GBP"
    }
  }
}