TD2317 - Management of Derby City Council Leisure Centres

{
  "buyer": {
    "id": "GB-PPON-PQVM-1383-ZBXP",
    "name": "Derby City Council"
  },
  "date": "2026-01-09T16:23:21Z",
  "id": "002024-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059b61",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "region": "UKF11",
        "streetAddress": "The Council House - Corporation Street"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.derby.gov.uk/"
      },
      "id": "GB-PPON-PQVM-1383-ZBXP",
      "identifier": {
        "id": "PQVM-1383-ZBXP",
        "scheme": "GB-PPON"
      },
      "name": "Derby City Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PWLJ-6612-XBTD",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SE1 8RT",
        "region": "UKI45",
        "streetAddress": "6th Floor Capital Tower"
      },
      "contactPoint": {
        "email": "kirsty@max-associates.com"
      },
      "details": {
        "url": "http://www.max-associates.com"
      },
      "id": "GB-COH-07809606",
      "identifier": {
        "id": "07809606",
        "scheme": "GB-COH"
      },
      "name": "MAX ASSOCIATES (HOLDINGS) LIMITED",
      "roleDetails": "Consultancy specialising in public sector sports, leisure, and cultural services",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-11-30T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "Set out in Part Three - Specification"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Authority is undertaking a Procurement for the \"Management of Derby City Council Leisure Centres\"\nThe Scope of the Contract will include the management of: \n- Derby Arena (including Caf\u00e9 42) \n- Springwood Leisure Centre \nThis procurement is not divided into Lots. The Council does not consider that subdivision into lots would be appropriate, as this could risk tendering the execution of the Contract excessively technically difficult or expensive, and the need to coordinate different operators for the lots could seriously risk undermining the proper performance of the Contract and achievement of the Services\u0027 outcomes. \nThe objective of the procurement will be to secure the most advantageous tender considering the Authority\u0027s strategic outcomes whilst maximising the payment to the Authority.\nIn undertaking this procurement, the Authority wishes to achieve the following outcomes:\n\u2022\tEstablish a long-term partnership with an experienced operator\n\u2022\tFinancial stability for the Centres through reduced costs and increased income due to a more commercial approach \n\u2022\tCapital investment by the Operator for backlog maintenance and future works at the facilities\n\u2022\tPlanned and funded lifecycle investment, given age of facilities and future requirements\n\u2022\tIncreased participation of the Centres\n\u2022\tIncreased participation by those residents who are normally less likely to use a leisure centre\n\u2022\tPromotion of improved wellbeing for residents\n\u2022\tPositive impact on reducing physical activity and health inequality in the City\n\u2022\tMaximise Derby Arena\u0027s primary focus as a regional, national, and international, sports venue that supports the City\u0027s sporting aspirations.  \nIt is anticipated that the Contract will commence in April 2027.\nThe estimated value of the contract over the maximum 20 year term is between \u00a382m-\u00a398.4m. This has been calculated based on the total  turnover estimated to be generated by the Operator at the Leisure Centres over the maximum 20 year term.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-09T16:23:21Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "002024-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/002024-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-30T23:59:59Z"
    },
    "expressionOfInterestDeadline": "2026-02-13T12:00:00Z",
    "id": "TD2137 / DN800111",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Sports facilities operation services",
            "id": "92610000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF11"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2037-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "1 x 4-year extension\n2 x 3-year extensions\nThe extensions may not be in this particular order but will be 10 years overall. The full term of the contract including extensions will be 20 years."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Set out in ITT Part One - Process Overview document.",
              "type": "technical"
            },
            {
              "description": "As set out in ITT Part One - Process Overview",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 82000000,
          "amountGross": 98400000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Stage 1: Invitation to Participate\nThe Council will publish a Procurement Notice and issue the Invitation to Tender (ITT) at the commencement of the procurement. The ITT applies to all stages of the Competitive Flexible Procedure and sets out the structure, requirements and rules for each stage. The ITT remains in force throughout the procedure, subject to any refinements or updated documents issued by the Council. The Council does not intend to re-issue the ITT at each stage.\nIn Stage 1, suppliers will be required to complete a response to the Procurement Specific Questionnaire (PSQ). Responses to the PSQ will be assessed against the stated conditions of participation as detailed in the ITT Part One - Process Overview and associated assessment methodology. The Council intends to limit the number of participating suppliers invited to submit an Initial Tender at Stage 2 to a maximum of four (4) suppliers. \nStage 2 - Invitation to Submit Initial Tender\nIn Stage 2, Suppliers will be invited to submit Initial Tenders. Initial Tenders will be evaluated against the award criteria set out in the ITT. Following evaluation, the Council will invite a maximum of three (3) suppliers to participate in Stage 3.\nThe Council is interested in exploring the possibility of adopting an agency model for the delivery of the Services at the Leisure Centres. Those suppliers which are shortlisted at Stage 2 will be invited to submit a non-mandatory variant tender (which would only be permitted in addition to the submission of each supplier\u0027s standard tender) to enable the Council to consider the potential benefits of an agency model further. The Council reserves the right not to progress with its exploration of an agency model and to cease its consideration of variant tenders at any time during the Procurement process.\nStage 3 - Invitation to Participate in Negotiation\nSuppliers invited to Stage 3 will be required to participate in structured negotiations with the aim of exploring their proposals for the Services further.\nStage 4  -  Invitation to Submit Final Tenders (ISFT)\nIn Stage 4, suppliers will be invited to submit final tenders. The Council will seek to award the Contract to the supplier which submits the most advantageous tender. This could be on the basis of a standard tender or variant tender (see ITT for details).\nProgression between stages will be managed through formal invitations issued via the E-Procurement System. Each invitation will confirm the stage, documents in force, submission requirements and timetable. Progression is not automatic.\nFurther Details on the assessment criteria and shortlisting arrangements can be found in Part One - Process Overview of the tender pack. \nDocuments are available at www.eastmidstenders.org\nPlease search for TD2317\nPlease note: we will only accept expressions of interest through the e-tendering system."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "riskDetails": "Set out in Part Three - Specification",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Documents are available at www.eastmidstenders.org\nPlease search for TD2317\nPlease note: we will only accept expressions of interest through the e-tendering system.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "TD2317 - Management of Derby City Council Leisure Centres",
    "value": {
      "amount": 82000000,
      "amountGross": 98400000,
      "currency": "GBP"
    }
  }
}