External Audit Services

{
  "buyer": {
    "id": "GB-PPON-PXJP-9994-BJBR",
    "name": "Southern Housing"
  },
  "date": "2026-01-13T17:43:45Z",
  "id": "002875-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05e5ee",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC1M 5LA",
        "region": "UKI43",
        "streetAddress": "59-61 Clerkenwell Road"
      },
      "contactPoint": {
        "email": "Procurement@pmlgroup.com",
        "name": "Kim Newman"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.southernhousing.org.uk"
      },
      "id": "GB-PPON-PXJP-9994-BJBR",
      "identifier": {
        "id": "PXJP-9994-BJBR",
        "scheme": "GB-PPON"
      },
      "name": "Southern Housing",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-02T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "As set out within the Invitation to Tender documentation"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Southern Housing are seeking to procure External Audit Services to undertake an independent audit of Southern Housing and its related subsidiaries to be carried out in accordance with International Standards on Auditing (UK) (ISAs (UK)).\nSouthern Housing published a Preliminary Market Engagement notice  related to this procurement (Ref 2025/S 000-075860 on 20 November 2025 and have undertaken Preliminary Market Engagement which has included:\na) submission of questionnaire responses\nb) use of the questionnaire responses to understand the market, capability and inform the procurement strategy\nPlease note the estimated contract value stated excludes inflation.\nThe contract will be for a maximum term of 5 years and will be subject to the annual re-appointment of the external auditors by the Southern Housing Board.\nThe Client is targeting the following strategic objectives and added value benefits:\na.\tDeliver work requirements in line with the scope and specified instructions\nb.\tDeliver works within the required timelines\nc.\tProactive communication \u2013 working in partnership\nd.\tAct as a professional and informed sounding board \ne.\tProvide proactive support to the Audit \u0026 Risk Committee  \nf.\tBeing kept informed of forthcoming / potential changes in financial reporting requirements\ng.\tIdeas for how the external audit process could be delivered more efficiently by SH / audit firm each year.\nThe Client reserves the right, at its sole discretion, to update, modify or replace its strategic objectives or policies after the date of this\nInvitation to Tender by notification to the Bidders in writing.\nIn accordance with section 52 of the Procurement Act 2023, wherever the Client enters into a public contract with an estimated value of\nmore than \u00a35 million, the Client must set and publish at least three key performance indicators in respect of the Contract.\nIn light of the estimated value of the Contract, the Client has set the following indicative key performance indicators for the purposes of\nthis procurement:\nKPI 1 \u2013 Audits completed within agreed timelines\nKPI 2 \u2013 Number of audit findings requiring rework/clarification or that are inaccurate/incomplete\nKPI 3 \u2013 Average number of days between audit completion and report submission\nKPI 4 - Average response time on technical accounting queries\nThe Client will enter into Contract with the with the successful Supplier which shall be based on the Client\u0027s Standard form of Services Contract\n(including a Schedule of Amendments).",
    "documents": [
      {
        "description": "Appendix 1 - External Audit Services - Tender Certificate and Appendices",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=628814"
      },
      {
        "description": "Volume 2 - External Audit Services - Contract for Services v1",
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=628815"
      },
      {
        "description": "Volume 3- External Audit Services - Specification",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=628816"
      },
      {
        "description": "Volume 1 - External Audit Services Price Framework",
        "documentType": "biddingDocuments",
        "id": "L-4",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=628818"
      },
      {
        "description": "Volume 4 - External Audit Services - KPI Framework",
        "documentType": "biddingDocuments",
        "id": "L-5",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=628819"
      },
      {
        "description": "Volume 5 - External Audit Services - Quality Submission Response Document",
        "documentType": "biddingDocuments",
        "id": "L-6",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=628820"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-13T17:43:45Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "002875-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/002875-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-16T17:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "SH2025043",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Financial auditing services",
            "id": "79212100",
            "scheme": "CPV"
          },
          {
            "description": "Statutory audit services",
            "id": "79212300",
            "scheme": "CPV"
          },
          {
            "description": "Auditing services",
            "id": "79212000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As set out in the Invitation to Tender",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As set out in the Invitation to Tender",
              "name": "Price",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-09-30T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "Adhoc related services within the scope of the contract, arising from day to day financial services requirements may be instructed. "
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Legal and financial conditions of participation are as set out in the Volume 6 Conditions of Participation Questionnaire",
              "type": "economic"
            },
            {
              "description": "Technical conditions of participation are as set out in the Volume 6 Conditions of Participation Questionnaire",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 5000000,
          "amountGross": 6000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-01-11T23:59:59+00:00"
        }
      ]
    },
    "riskDetails": "a) Skilled resource availability\nb) Labour cost volatility\nc) Change of law/legislation\nd) Change of regulation and accounting standards\ne) Supplier failure",
    "status": "active",
    "submissionMethodDetails": "Tender documents can be accessed at https://Www.MyTenders.co.uk Please follow the instructions set out in the Invitation to Tender",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-23T17:00:00+00:00"
    },
    "title": "External Audit Services",
    "value": {
      "amount": 5000000,
      "amountGross": 6000000,
      "currency": "GBP"
    }
  }
}