Responsive Repairs and Void Works Framework

{
  "buyer": {
    "id": "GB-COH-IP20684R",
    "name": "IRWELL VALLEY HOUSING ASSOCIATION LIMITED"
  },
  "date": "2026-01-16T08:39:26Z",
  "id": "003691-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05fd5a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Salford",
        "postalCode": "M5 3LZ",
        "region": "UKD34",
        "streetAddress": "1st floor Soapworks, Colgate Lane"
      },
      "contactPoint": {
        "email": "supplychain@irwellvalley.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-IP20684R",
      "identifier": {
        "id": "IP20684R",
        "scheme": "GB-COH"
      },
      "name": "IRWELL VALLEY HOUSING ASSOCIATION LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Added more detail to descriptions",
        "id": "003691-2026"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-04-10T23:59:59+01:00"
    },
    "description": "Irwell Valley Homes (IVH) is seeking to establish an open framework for the provision of repairs and maintenance services in property owned, controlled or occupied by IVH. IVH provides a wide range of inhouse maintenance and repair services but also requires a reliable supplier network to support the IVH repairs team.\nThe Framework will have one (1) Lot, with options to add further Lots in the future.\nLot 1 - Responsive Repairs and Void Works\nResponsive Repairs - Day to Day Responsive Repairs including Emergency Work arising during the normal working hours of the day\nVoid Works - Any repairs, renewals, reinstatement, replacement, internal redecoration, upgrading, cleaning and clearing out ordered in accordance with the provisions of the Contract arising as a result of a change of tenancy. IVH will carry out \"Void Property Inspections\". This means inspection of the Void Property to establish what Works are required. Once scoped and priced the Work would then be passed to the Supplier to complete with a target completion date.\nThe framework will appoint three contractors to deliver services over a two (2) year term, with an optional one (1) year extension, with options to re-open annually. Any decision regarding the re-opening of the framework remains entirely at the discretion of IVH and will be exercised in accordance with its strategic and operational requirements which may change during the initial set term of the framework.",
    "documents": [
      {
        "description": "Documents are available through the In-Tend portal",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/irwellvalley/aspx/Home"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-16T08:39:26Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "003691-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/003691-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-19T23:59:59+00:00"
    },
    "expressionOfInterestDeadline": "2026-02-09T23:59:59+00:00",
    "id": "ocds-h6vhtk-05fd5a",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Building installation work",
            "id": "45300000",
            "scheme": "CPV"
          },
          {
            "description": "Building completion work",
            "id": "45400000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "40% Price\n30% Quality\n30% Interview/Presentation",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "40% Price\n30% Quality\n30% Interview/Presentation"
        },
        "contractPeriod": {
          "endDate": "2028-04-12T23:59:59+01:00",
          "maxExtentDate": "2029-04-12T23:59:59+01:00",
          "startDate": "2026-04-13T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Optional 1 year extension"
        },
        "status": "active",
        "value": {
          "amountGross": 3600000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Stage 1 - Invitation to Participate: Procurement Specific Questionnaire - This includes conditions of participation which suppliers must meet in order to proceed to the next stage of the procurement process\nStage 2: (Part 1) - Invitation to Submit a Tender - This includes an assessment of all tenders (Quality and Price) in order to identify the Supplier which has submitted the most advantageous tender in accordance with the assessment methodology and award criteria set out in the Tender Notice and described in the Invitation to Tender.\nStage 2: (Part 2) - Inviting a maximum of six (6) of the highest scoring bidders to deliver presentations. The scores obtained at Stage 2 (Part 2) will be combined with those obtained at Stage 2 (Part 1) to produce an overall score out of 100%\nThis stage has been introduced to reduce the barriers that SMEs face when bidding for contracts. This stage gives the opportunity for bidders to enhance their written responses.\nOnly suppliers who would benefit from the scores in Stage 2 (Part 2) will be invited to take part."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "riskDetails": "IVH may exercise the following options while the contract is valid:\nSuppliers may deliver additional services/works or location that are in keeping with the nature of the contract for presently unknown variables, such as: \n\u003e to support other departments within IVH \n\u003e to help to meet carbon net zero objectives \n\u003e supporting any incoming or new regulatory and legislative changes \n\u003e in cases of urgency \n\u003e in cases of an alternative contract failure or termination \n\u003e in cases of IVH staff absence or illness",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/irwellvalley/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "This tender is an opportunity to submit a discounted percentage rate against M3NHF Schedule of Rates (SORs) (version 8) which will be fixed for the duration of the contract.\nThe framework will appoint three contractors to deliver services over a two-year term, with an optional one-year extension, with options to re-open annually. Any decision regarding the re-opening of the framework remains entirely at the discretion of IVH and will be exercised in accordance with its strategic and operational requirements which may change during the initial set term of the framework.\nIf the framework is reopened, any new suppliers will follow the same process detailed in the Procurement Specific Questionnaire and ITT. Existing suppliers on the framework can choose to submit a new tender to be assessed or maintain the assessment score from their previous submission. \nIVH reserves the right to appoint a replacement contractor(s) in the event of the contractor(s) initially being appointed withdrawing from the Framework, or in the event that IVH terminates the agreement with the contractor(s) initially appointed. If a contractor is withdrawn, the next highest scoring bidder will be contacted with a view to them being appointed as a replacement contractor.\nFramework allocation will be based on ranking:\n\u2022\t1st place: approx. 50% of total value\n\u2022\t2nd place: approx. 40%\n\u2022\t3rd place: approx. 10%\nAll allocations, including ranking, remain subject to performance monitoring and compliance with agreed KPIs.\nContractors will be evaluated throughout the duration of the contract, and IVH reserves the right to re-allocate percentages to other contractors on the framework if the contractor fails to meet KPI / SLA targets for 2 successive months. \nIVH intends to call off under this framework by issuing work orders via our Housing Management system, Contractor Portal or by email. As such, the framework terms and conditions will apply to each work order issued.",
        "isOpenFrameworkScheme": true,
        "maximumParticipants": 3,
        "method": "withAndWithoutReopeningCompetition",
        "openFrameworkSchemeEndDate": "2029-04-12T23:59:59Z",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "title": "Responsive Repairs and Void Works Framework",
    "value": {
      "amountGross": 3600000,
      "currency": "GBP"
    }
  }
}