Embrace Multi Academy Trust - Provision of Outsourced Catering Service

{
  "buyer": {
    "id": "GB-PPON-PGXM-7933-YNQY",
    "name": "Embrace Multi Academy Trust"
  },
  "date": "2026-01-19T19:15:29Z",
  "id": "004563-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-060954",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "region": "UKK43",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "contactPoint": {
        "email": "josie.medforth@phplaw.co.uk",
        "name": "Josie Medforth",
        "telephone": "+44 01234567890"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PPRM-9434-VNYQ",
      "identifier": {
        "id": "PPRM-9434-VNYQ",
        "scheme": "GB-PPON"
      },
      "name": "PHP Law LLP",
      "roles": [
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    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Leicester",
        "postalCode": "LE9 3GJ",
        "region": "UKF22",
        "streetAddress": "Brookes Avenue"
      },
      "contactPoint": {
        "email": "claire.jones@phplaw.co.uk",
        "name": "Claire Jones"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PGXM-7933-YNQY",
      "identifier": {
        "id": "PGXM-7933-YNQY",
        "scheme": "GB-PPON"
      },
      "name": "Embrace Multi Academy Trust",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-27T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "One invoice per month Invoicing for UIFSM \u0026 FSM based on actual meals taken, broken down by school"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This tender opportunity has been issued by Embrace Multi Academy Trust (\u201cthe Trust\u201d). The proposed contract will be for the provision of Outsourced Catering Service (\u201cthe Service\u201d) to the Trust. The Trust is seeking a Contractor to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the service requirement. The Contract will start on Saturday 1st August 2026.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-19T19:15:29Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "004563-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/004563-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-26T00:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "EMMAT01.16",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          },
          {
            "description": "Catering services",
            "id": "55520000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF2"
          }
        ],
        "id": "LOT-0000",
        "relatedLot": "LOT-0000"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality",
              "name": "Proposed Service Model",
              "numbers": [
                {
                  "number": 12.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Quality",
              "name": "Service Model Case Study",
              "numbers": [
                {
                  "number": 5.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Quality",
              "name": "Menu Planning \u0026 Development",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Quality",
              "name": "Food Offering",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Quality",
              "name": "Allergy Management",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Quality",
              "name": "Contractor Staff",
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              ],
              "type": "quality"
            },
            {
              "description": "Quality",
              "name": "Account Management",
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              "type": "quality"
            },
            {
              "description": "Quality",
              "name": "Contract Management",
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              "type": "quality"
            },
            {
              "description": "Quality",
              "name": "Contract Mobilisation \u0026 Risk Management",
              "numbers": [
                {
                  "number": 2.5,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "description": "Quality",
              "name": "Sustainability",
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              ],
              "type": "quality"
            },
            {
              "description": "Guaranteed Position Assessment",
              "name": "Guaranteed Position Assessment",
              "numbers": [
                {
                  "number": 30.0,
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              ],
              "type": "cost"
            },
            {
              "description": "Guaranteed Position Approach",
              "name": "Guaranteed Position Approach",
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                {
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              ],
              "type": "cost"
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          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "maxExtentDate": "2031-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "LOT-0000",
        "options": {
          "description": "To include additional schools"
        },
        "renewal": {
          "description": "Two further one year extensions (3+1+1)"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "A financial appraisal will be based upon a credit check. Insurances Employer Liability \u00a310m Public Liability - \u00a310m Product Liability - \u00a32m",
              "type": "economic"
            },
            {
              "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer\u2019s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 3000000,
          "amountGross": 3600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-01-13T23:59:59Z"
        }
      ]
    },
    "riskDetails": "Financial Inflation and Rising Costs: Food price inflation, energy bills, and wage increases. Caterers locked into long-term contracts may struggle to remain profitable, risking service quality or contract withdrawal. Staffing Challenges Recruitment Difficulties: Shortages of skilled catering staff, especially in rural or low-income areas. Difficulty attracting and retaining staff due to limited pay and benefits. Training Gaps: Inadequate training in food safety, allergens, and safeguarding can lead to compliance issues. Reputational and Compliance Risks Non-compliance with School Food Standards can result in reputational damage and regulatory scrutiny. Non-compliance with the tender specification or compliance requirement",
    "status": "active",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101106\u0026TID100106347\u0026B=",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-26T12:00:00+00:00"
    },
    "title": "Embrace Multi Academy Trust - Provision of Outsourced Catering Service",
    "value": {
      "amount": 3000000,
      "amountGross": 3600000,
      "currency": "GBP"
    }
  }
}