Provision of Housing Repairs & Maintenance Software

{
  "buyer": {
    "id": "GB-PPON-PTPG-8659-JMCD",
    "name": "Denbighshire County Council"
  },
  "date": "2026-01-21T15:11:30Z",
  "id": "005396-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-060b57",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Ruthin",
        "postalCode": "LL15 1YN",
        "region": "UKL13",
        "streetAddress": "Wynnstay Road"
      },
      "contactPoint": {
        "email": "procurement@denbighshire.gov.uk",
        "name": "Lisa Rainford"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://www.denbighshire.gov.uk"
      },
      "id": "GB-PPON-PTPG-8659-JMCD",
      "identifier": {
        "id": "PTPG-8659-JMCD",
        "scheme": "GB-PPON"
      },
      "name": "Denbighshire County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-23T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Denbighshire County Council are looking to procure and implement a new information system within the Housing Repairs and Maintenance function of the Council. \nHousing Services in Denbighshire require a working information system to be available in line with the timetable within the ITT.  The system will be commercially off the shelf, but will be configurable to Denbighshire\u2019s specification, appropriate training and post implementation support will be provided to the Council.\nThe working system will be populated with appropriate data migrated from the existing Housing system, integration between various other systems will also be required and are detailed within the ITT. \nAll documentation relating to this project can be found within the documents tab of Proactis. https://supplierlive.proactisp2p.com/Account/Login \nSuppliers should also note that the terms and conditions and ICT Special Terms are not negotiable. \nSuppliers should note that there has been pre-market engagement. This was undertaken under the previous regulations (Public Contract Regulations 2015) via a Speculative Notice and resulted in demonstrations from a number of suppliers. Details of the notice can be found in the attached PDF Notice. ",
    "documents": [
      {
        "description": "Pre-market Engagement Notice (Speculative Notice) details.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=357778"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-21T15:11:30Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "005396-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/005396-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-10T17:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-060b57",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL13"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Price",
              "name": "Price",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Quality carries a weighting of 70% and consists of the following: \n80% of the 70% is applied to Functionality\n10% of the 70% is applied to Service \u0026 Support Provision \n10% of the 70% is applied to Implementation ",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-04-19T23:59:59+01:00",
          "maxExtentDate": "2046-04-19T23:59:59+01:00",
          "startDate": "2026-04-20T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The initial contract duration will be 5 years with the option to extend to 20 years on an annual basis"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please see procurement documentation. ",
              "type": "economic"
            },
            {
              "description": "Please see procurement documentation. ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 1,
          "amountGross": 1,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-11-20T23:59:59+00:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login ",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en",
        "cy"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-18T12:00:00+00:00"
    },
    "title": "Provision of Housing Repairs \u0026 Maintenance Software ",
    "value": {
      "amount": 1,
      "amountGross": 1,
      "currency": "GBP"
    }
  }
}