LGAT Cleaning Tender

{
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "School cleaning services",
              "id": "90919300",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKC"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKD"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKE"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKF"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKG"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKH"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKI"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02289025",
          "name": "PENDERGATE LIMITED"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-COH-08085503",
    "name": "LINCOLNSHIRE GATEWAY ACADEMIES TRUST"
  },
  "contracts": [
    {
      "aboveThreshold": true,
      "agreedMetrics": [
        {
          "description": "Assessed by monthly performance audits",
          "id": "1",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Overall cleaning standards"
        },
        {
          "description": "Any issues raised are managed effectively and within three working days",
          "id": "2",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Customer Satisfaction"
        },
        {
          "description": "All staff on site DBS checked and details kept on the single central register",
          "id": "3",
          "observations": [
            {
              "id": "frequency",
              "period": {
                "durationInMonths": 1
              }
            }
          ],
          "title": "Compliance with Trust Safeguarding Procedures"
        }
      ],
      "awardID": "1",
      "dateSigned": "2025-12-19T00:00:00Z",
      "documents": [
        {
          "datePublished": "2026-01-22T12:16:10Z",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "format": "text/html",
          "id": "005719-2026",
          "noticeType": "UK7",
          "url": "https://www.find-tender.service.gov.uk/Notice/005719-2026"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "period": {
        "endDate": "2028-07-31T23:59:59+01:00",
        "maxExtentDate": "2030-07-31T23:59:59+01:00",
        "startDate": "2025-12-20T00:00:00Z"
      },
      "renewal": {
        "description": "The contract can be extended by 1 + 1 years based on satisfactory performance, budget achievement and mutual agreement."
      },
      "status": "active",
      "title": "LGAT Cleaning Tender Contract",
      "value": {
        "amount": 3543076,
        "amountGross": 4251691,
        "currency": "GBP"
      }
    }
  ],
  "date": "2026-01-22T12:16:10Z",
  "id": "005719-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fdad",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PVNZ-6633-GJYN",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Louth",
        "postalCode": "LN11 0HG",
        "region": "UKF30",
        "streetAddress": "Gateway House"
      },
      "contactPoint": {
        "email": "info@lincolnshiregateway.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-08085503",
      "identifier": {
        "id": "08085503",
        "scheme": "GB-COH"
      },
      "name": "LINCOLNSHIRE GATEWAY ACADEMIES TRUST",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PDHZ-5734-RHMT",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Tunbridge Wells",
        "postalCode": "TN1 2QP",
        "region": "UKJ46",
        "streetAddress": "The Old Bakery"
      },
      "contactPoint": {
        "email": "info@cohesionconsulting.co.uk"
      },
      "details": {
        "url": "http://www.cohesionconsulting.co.uk"
      },
      "id": "GB-COH-13682273",
      "identifier": {
        "id": "13682273",
        "scheme": "GB-COH"
      },
      "name": "COHESION CONSULTING LTD",
      "roleDetails": "Cohesion Consulting Ltd",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PBGX-8748-BXJX",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hatfield",
        "postalCode": "AL9 5JN",
        "region": "UKH23",
        "streetAddress": "Pendergate House"
      },
      "contactPoint": {
        "email": "tenders@kindredfm.com"
      },
      "details": {
        "publicServiceMissionOrganization": false,
        "scale": "large",
        "shelteredWorkshop": false,
        "url": "http://www.kindredfm.com",
        "vcse": false
      },
      "id": "GB-COH-02289025",
      "identifier": {
        "id": "02289025",
        "scheme": "GB-COH"
      },
      "name": "PENDERGATE LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "coveredBy": [
      "GPA"
    ],
    "description": "Lincolnshire Gateway Academies Trust is a highly successful multi-academy trust currently operating nine primary and secondary academies. In addition, two new primaries are under construction, with a potential secondary school set to join the Trust.  Based in Lincolnshire, the Trust supports some 5,500 students. The academies are supported by a team of 788 teaching and support staff. The current contract is managed in-house, except for Kirton Academy which is provided by an external company. Kidgate Primary Academy is potentially joining the Trust in September and their cleaning is done by an external company. \nThe Trust is tendering its cleaning services with the aim to appoint a professional cleaning contractor with proven experience in first-generation TUPE transfers. The selected contractor must either hold, or have the ability to achieve Admitted Body Status for LGPS pensions. \nThe contract is scheduled to commence on 1st August 2025, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust\u0027s satisfaction and agreement on budgets and service levels. \nThe estimated turnover for the entire five-year duration is approximately \u00a33,000,000.\nThe contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The Trust expects the successful contractor to deliver an excellent level of service, as well as high standards of support and a strong working relationship throughout the year. \nThe procurement process follows a two stage \u0027Competitive Flexible\u0027 approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is  managed under the Light Touch Regime, and the Trust reserves the right to refine the award criteria throughout.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "CCL_101",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "complete",
    "title": "LGAT Cleaning Tender"
  }
}