Great Torrington School - Provision of Outsourced Cleaning Service

{
  "buyer": {
    "id": "GB-PPON-PGBQ-4436-HDMW",
    "name": "Great Torrington School"
  },
  "date": "2026-01-22T15:04:15Z",
  "id": "005844-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-060c75",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "region": "UKK43",
        "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes"
      },
      "contactPoint": {
        "email": "claire.jones@phplaw.co.uk",
        "name": "Claire Jones",
        "telephone": "+44 01234567890"
      },
      "details": {
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    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Great Torrington, Devon,",
        "postalCode": "EX38 7DJ",
        "region": "UKK43",
        "streetAddress": "Calvesford Road,"
      },
      "contactPoint": {
        "email": "JBuss@gts.devon.sch.uk",
        "name": "Jon Buss"
      },
      "details": {
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        "url": "https://www.gts.devon.sch.uk/"
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      "id": "GB-PPON-PGBQ-4436-HDMW",
      "identifier": {
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      "name": "Great Torrington School",
      "roles": [
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  ],
  "tag": [
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  "tender": {
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    "awardPeriod": {
      "endDate": "2026-04-16T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
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    "description": "This tender opportunity has been issued by Great Torrington School (\u201cthe School\u201d) and Tenderers are invited to tender for the provision of an outsourced cleaning service (\u201cthe Service\u201d). Full details of all contract requirements are given in this document - Document 2. Specification of Requirement and Document 10. BICS Cleaning Specification. The contract is to include daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and washroom spaces. The Successful Contractor shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the School. In addition, the Contractor will also be responsible for all legal, and health and safety requirements in delivering the services. The contract start date will 1st September 2026 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). The current contractor is KGB Cleaning Southwest Ltd and the contract will terminate on 31st August 2026.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
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      {
        "datePublished": "2026-01-22T15:04:15Z",
        "description": "Tender notice on Find a Tender",
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        "format": "text/html",
        "id": "005844-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/005844-2026"
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    ],
    "enquiryPeriod": {
      "endDate": "2026-02-16T12:00:00+00:00"
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    "id": "GTS01.04",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
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          {
            "description": "Cleaning services",
            "id": "90910000",
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        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK4"
          }
        ],
        "id": "LOT-0000",
        "relatedLot": "LOT-0000"
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    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cleaning Operating Model",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
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              "type": "quality"
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              "type": "quality"
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            {
              "name": "Mobilisation Plan",
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              "type": "quality"
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            {
              "name": "Sustainability",
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              "type": "quality"
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            {
              "name": "Price",
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              "type": "price"
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        },
        "contractPeriod": {
          "endDate": "2029-08-31T23:59:59+01:00",
          "maxExtentDate": "2031-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "LOT-0000",
        "options": {
          "description": "94. The Contractor shall note the following specific contract modifications relevant to this procurement: a. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the Tenderer and the School. b. Additional activities to existing items may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the School."
        },
        "renewal": {
          "description": "The possible extension of two (2) further years, in 12-month intervals (3 +1+1)."
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        "selectionCriteria": {
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              "type": "technical"
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        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 700000,
          "amountGross": 840000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "Compliance and Regulatory Risks: Failure to comply with regulations and standards can lead to legal penalties and increased liability. Regular updates to safety regulations may require ongoing adjustments to the contract and services provided. Operational Risks: Delays in response times for the provision of workers. Not being able to fullfil the bookings Financial Risks: Inaccurate cost estimates or underfunding can lead to incomplete or substandard service delivery. Vendor Risks: A Contractor may fail to meet contractual obligations or commit a material breach. Contractor may face operational or financial difficulties. Technological Risks: Outdated or incompatible technology can hinder the effectiveness of services. Cybersecurity threats to digital security systems can compromise sensitive information and system integrity. Communication Risks: Poor communication between the Contractor and the Trust can lead to misunderstandings and unmet expectations. Lack of clear protocols for reporting and addressing issues can delay resolution and increase risks.",
    "status": "active",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=101090\u0026TID100106331\u0026B=",
    "submissionTerms": {
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      "languages": [
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    "tenderPeriod": {
      "endDate": "2026-02-25T12:00:00+00:00"
    },
    "title": "Great Torrington School - Provision of Outsourced Cleaning Service",
    "value": {
      "amount": 700000,
      "amountGross": 840000,
      "currency": "GBP"
    }
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}