Buyer Name: Cardiff and Vale University Health Board
Buyer Address: Woodland House Road, Maes Y Coed Road, Cardiff, UKL22, CF14 4HH, United Kingdom
Contact Name: Nicola Williams
Contact Email: Nicola.williams33@wales.nhs.com
Contact Telephone: +442921500649
Buyer Name: NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
Buyer Address: 4-5 Charnwood Court Heol Billingsley, Cardiff, UKL15, CF15 7QZ, United Kingdom
Contact Email: Corporate.Services2@wales.nhs.uk
The requirement relates to the ongoing maintenance and support of the Promega Maxprep Liquid Handling System, a critical piece of laboratory automation equipment used by AWMGS for DNA extraction workflows. This system supports high-throughput processing and ensures compliance with UKAS accreditation standards for laboratory operations. The Maxprep system is integral to genetic testing processes, enabling automated pre-processing and post-processing steps for DNA extraction using Maxwell RSC AS1400 DNA Blood kits. Without this equipment functioning optimally, there is a significant risk of disruption to essential diagnostic services. To maintain operational reliability and compliance, the instrument requires: • Annual preventive maintenance and six-monthly checks by qualified engineers. • Technical support for troubleshooting and repairs. • Replacement of defective parts as covered under the service agreement. Promega UK Ltd is the sole supplier of the Maxprep system and its associated maintenance services. The proprietary nature of the equipment means no other provider can deliver the required support without breaching intellectual property rights or voiding warranties. Market research confirms that there are no alternative suppliers for this service. The proposed procurement will secure a multi-year service agreement to ensure continuity of service, reduce risk of downtime, and maintain compliance with regulatory standards. This approach will also provide cost certainty and operational stability for the duration of the contract.
No linked documents found for this notice.
Lot 1 Status: complete
Award Title: MaxPrep Agreement
{
"awards": [
{
"aboveThreshold": false,
"contractPeriod": {
"endDate": "2029-06-27T23:59:59+01:00",
"startDate": "2026-06-28T00:00:00+01:00"
},
"documents": [
{
"datePublished": "2026-01-27T13:55:30Z",
"description": "Transparency notice on Find a Tender",
"documentType": "awardNotice",
"format": "text/html",
"id": "007119-2026",
"noticeType": "UK5",
"url": "https://www.find-tender.service.gov.uk/Notice/007119-2026"
}
],
"id": "1",
"items": [
{
"additionalClassifications": [
{
"description": "Repair and maintenance services of measuring, testing and checking apparatus",
"id": "50410000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL22"
}
],
"id": "1",
"relatedLot": "1"
}
],
"mainProcurementCategory": "services",
"milestones": [
{
"dueDate": "2026-02-09T23:59:59+00:00",
"id": "1",
"status": "scheduled",
"type": "futureSignatureDate"
}
],
"relatedLots": [
"1"
],
"status": "pending",
"suppliers": [
{
"id": "GB-PPON-PXJY-2454-CZWD",
"name": "Promega UK LTD"
}
],
"title": "MaxPrep Agreement ",
"value": {
"amount": 31549.32,
"amountGross": 37859.18,
"currency": "GBP"
}
}
],
"buyer": {
"id": "GB-PPON-PPPR-7969-BTJG",
"name": "Cardiff and Vale University Health Board"
},
"date": "2026-01-27T13:55:30Z",
"id": "007119-2026",
"initiationType": "tender",
"language": "en",
"ocid": "ocds-h6vhtk-060fb9",
"parties": [
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Cardiff",
"postalCode": "CF14 4HH",
"region": "UKL22",
"streetAddress": "Woodland House Road, Maes Y Coed Road "
},
"contactPoint": {
"email": "Nicola.williams33@wales.nhs.com",
"name": "Nicola Williams",
"telephone": "+442921500649"
},
"details": {
"classifications": [
{
"description": "Public authority - sub-central government",
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE"
},
{
"description": "Welsh devolved regulations apply",
"id": "GB-WLS",
"scheme": "UK_CA_DEVOLVED_REGULATIONS"
}
],
"url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
},
"id": "GB-PPON-PPPR-7969-BTJG",
"identifier": {
"id": "PPPR-7969-BTJG",
"scheme": "GB-PPON"
},
"name": "Cardiff and Vale University Health Board",
"roles": [
"buyer"
]
},
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Cardiff",
"postalCode": "CF15 7QZ",
"region": "UKL15",
"streetAddress": " 4-5 Charnwood Court Heol Billingsley"
},
"contactPoint": {
"email": "Corporate.Services2@wales.nhs.uk"
},
"id": "GB-PPON-PXWV-6492-CGMN",
"identifier": {
"id": "PXWV-6492-CGMN",
"scheme": "GB-PPON"
},
"name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)",
"roleDetails": "The NHS Wales Shared Services Partnership (NWSSP) plays a vital role in supporting NHS Wales by delivering a wide range of professional, technical, and administrative services. It is hosted by Velindre University NHS Trust, which means Velindre provides the governance and infrastructure to support NWSSP\u2019s operations, but NWSSP itself serves all NHS organisations across Wales.",
"roles": [
"procuringEntity"
]
},
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Hampshire",
"postalCode": "SO16 7QJ",
"region": "UKJ36",
"streetAddress": "2 Benham Court"
},
"contactPoint": {
"email": "robert.bell@promega.com"
},
"details": {
"scale": "large",
"vcse": false
},
"id": "GB-PPON-PXJY-2454-CZWD",
"identifier": {
"id": "PXJY-2454-CZWD",
"scheme": "GB-PPON"
},
"name": "Promega UK LTD",
"roles": [
"supplier"
]
}
],
"tag": [
"award",
"contract"
],
"tender": {
"description": "The requirement relates to the ongoing maintenance and support of the Promega Maxprep Liquid Handling System, a critical piece of laboratory automation equipment used by AWMGS for DNA extraction workflows. This system supports high-throughput processing and ensures compliance with UKAS accreditation standards for laboratory operations.\nThe Maxprep system is integral to genetic testing processes, enabling automated pre-processing and post-processing steps for DNA extraction using Maxwell RSC AS1400 DNA Blood kits. Without this equipment functioning optimally, there is a significant risk of disruption to essential diagnostic services.\nTo maintain operational reliability and compliance, the instrument requires:\n\u2022\tAnnual preventive maintenance and six-monthly checks by qualified engineers.\n\u2022\tTechnical support for troubleshooting and repairs.\n\u2022\tReplacement of defective parts as covered under the service agreement.\nPromega UK Ltd is the sole supplier of the Maxprep system and its associated maintenance services. The proprietary nature of the equipment means no other provider can deliver the required support without breaching intellectual property rights or voiding warranties. Market research confirms that there are no alternative suppliers for this service.\nThe proposed procurement will secure a multi-year service agreement to ensure continuity of service, reduce risk of downtime, and maintain compliance with regulatory standards. This approach will also provide cost certainty and operational stability for the duration of the contract.",
"id": "CAV-DIR (25-28) 188",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"lots": [
{
"id": "1",
"status": "complete"
}
],
"procurementMethod": "direct",
"procurementMethodDetails": "Below threshold - without competition",
"status": "complete",
"title": "MAXPREP AGREEMENT"
}
}