Managed Print Solution

{
  "buyer": {
    "id": "GB-COH-10842315",
    "name": "THE PROSPECT TRUST"
  },
  "date": "2026-01-27T18:23:09Z",
  "id": "007325-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06103e",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PHBM-8638-YZQM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Farnborough",
        "postalCode": "GU14 8JX",
        "region": "UKJ37",
        "streetAddress": "Sixth Form College Farnborough"
      },
      "contactPoint": {
        "email": "kate.thomlinson@theprospecttrust.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-10842315",
      "identifier": {
        "id": "10842315",
        "scheme": "GB-COH"
      },
      "name": "THE PROSPECT TRUST",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-24T23:59:59Z"
    },
    "description": "The College currently has a reasonable fleet (17) of Canon MFDs spread across the site, in key locations, in addition to a dedicated Reprographics department (1 print-room level machine, 2 secondary high-speed MFDs, and 1 fast MFD for direct staff use). These are on a contract that was extended, and is now due to end March 2026.\nMost, but not all of these MFDs are using PaperCut MF for secure print release.\nThere are also approximately 50 desktop printers, of various ages, sizes and capabilities that are unmanaged and unsupported.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-11089",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-11089"
      },
      {
        "datePublished": "2026-01-27T18:23:09Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "007325-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/007325-2026"
      }
    ],
    "id": "ocds-h6vhtk-06103e",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Photocopying and offset printing equipment",
            "id": "30120000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Overall cost including hardware, installation, click charges, licensing, maintenance",
              "name": "Overall Cost",
              "numbers": [
                {
                  "number": 1,
                  "weight": "order"
                }
              ],
              "type": "price"
            },
            {
              "description": "Including responsiveness",
              "name": "Overall quality of goods and services",
              "numbers": [
                {
                  "number": 2,
                  "weight": "order"
                }
              ],
              "type": "quality"
            },
            {
              "description": "See 1.3 in tender",
              "name": "Sustainability",
              "numbers": [
                {
                  "number": 3,
                  "weight": "order"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-24T23:59:59Z",
          "maxExtentDate": "2033-03-24T23:59:59Z",
          "startDate": "2026-03-25T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "It\u0027s possible requirements may increase in the future.  There may be scope to extend the contract to other academies within the Trust at a later date."
        },
        "renewal": {
          "description": "Please quote for 1yr, 3yr and 5yr options"
        },
        "status": "active",
        "value": {
          "amountGross": 214904,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "acceleratedRationale": "State of urgency",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "kate.thomlinson@theprospecttrust.org.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-10T17:00:00Z"
    },
    "title": "Managed Print Solution",
    "value": {
      "amountGross": 214904,
      "currency": "GBP"
    }
  }
}