Co-Op Academy Stoke-on-Trent - Lettings Tender

{
  "buyer": {
    "id": "GB-PPON-PCQW-6419-WNRN",
    "name": "Co-Op Academy Stoke-on-Trent"
  },
  "date": "2026-01-28T12:06:18Z",
  "id": "007542-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0610c6",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stoke-on-Trent",
        "postalCode": "ST6 4LD",
        "region": "UKG23",
        "streetAddress": "Westport Road"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "+44 1252 977017"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PCQW-6419-WNRN",
      "identifier": {
        "id": "PCQW-6419-WNRN",
        "scheme": "GB-PPON"
      },
      "name": "Co-Op Academy Stoke-on-Trent",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Farnham",
        "postalCode": "GU9 8BB",
        "region": "UKJ25",
        "streetAddress": "Hones Business Park, 1 Waverley Lane"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "+44 1252 977017"
      },
      "id": "GB-PPON-PPWL-9222-MYRJ",
      "identifier": {
        "id": "PPWL-9222-MYRJ",
        "scheme": "GB-PPON"
      },
      "name": "RIVA Partnership Ltd",
      "roleDetails": "Procurement Consultancy supporting the Contracting Authority",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-06-16T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "Co-op Academies Trust:\nCo-op Academies Trust, founded in 2010 is a group of schools across the North of England doing things differently. Made up of Primary, Secondary, Special and Colleges we operate under the belief that by raising aspirations, offering a leading education alongside forward thinking experiences and opportunities outside of the classroom, we can develop tomorrow\u2019s leaders and help communities. \nFurther information regarding the Trust can be obtained here:\nhttps://www.coopacademies.co.uk/ \nThe Trust is tendering the fully managed lettings services for one of its schools, as below: \nCo-op Academy Stoke-on-Trent:\nWe will deliver an exceptional education to all children and commit to achieving the very best outcomes. We will do this by ensuring a laser sharp focus on standards, in all senses of the word. This is how we will demonstrate our unrelenting ambition for every young person. Our decision-making will place children at the core, making sure we do the things today that will secure their futures. In turn, we will enhance the life chances of our young people, ensure that they have the best opportunities, and can realise their ambitions. \nFurther information regarding the School can be obtained here: https://www.stokeontrent.coopacademies.co.uk/\nTender information:\nThe successful tenderer will be required to provide an efficient and effective fully managed letting services for the Co-op Academy Stoke on Trent which has 1300 pupils and 120 teaching and support staff. \nThe contract term being tendered is for three years, 1st September 2026 \u2013 31st August 2029. There is an option for a further extension period for up to two additional years to 31st August 2031.\nThe contract offers an excellent opportunity to review and propose enhancements to the current letting services at the schools.\nThe school seeks to increase income streams and ensure the commercial viability of lettings by maximising all assets and actively promoting all facilities. A consistent, professional approach to lettings management is required, aiming to increase income, maintain and enhance the school\u2019s reputation, deliver a positive social impact, strengthen community engagement and potentially to attract new pupils.  \nThe school is not obliged to accept the best financial offer submitted for this tender, rather the school is keen to secure best value. Creative ideas as to how the lettings activity can be developed, improved and maximised, will be welcomed. The school seeks a contractor that is keen to work in partnership with them and who will deliver to its highest abilities, at all times. \nCompetitive Flexible Procedure \nThis procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. \nSelected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality.\nValue of contract:\nThe annual value of the current contract is \u00a362,000 (the total lettings revenue from the last contract year).\nTherefore the value of this contract is \u00a3310,000 (above total x 5 as this contract is for a maximum of 5 years)  \nThe tender process will be run under a two stage Competitive Flexible procedure. \nAdditional requirements and information:\n\u2022The school has a minimum requirement for a contractor\u2019s employers\u0027 liability and public liability insurances of \u00a35 million \n\u2022The minimum annual turnover that your company must have achieved to be considered for this opportunity is \u00a3300,000\n\u2022The lettings services are currently contracted to Schools Plus\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-Stoke-on-Trent:-Non-residential-property-renting-or-leasing-services./S4BS7D343B\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/S4BS7D343B",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-28T12:06:18Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "007542-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/007542-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-13T12:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2026-03-13T12:00:00+00:00",
    "id": "ocds-h6vhtk-0610c6",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Non-residential property renting or leasing services",
            "id": "70220000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG2"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
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                  "number": 50,
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            {
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              "type": "price"
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        },
        "contractPeriod": {
          "endDate": "2029-08-31T23:59:59+01:00",
          "maxExtentDate": "2031-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There is an option for a further extension period for up to two additional years to 31st August 2031."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 310000.0,
          "amountGross": 372000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be\nachieved. \nSelected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/respond/S4BS7D343B",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Co-Op Academy Stoke-on-Trent - Lettings Tender",
    "value": {
      "amount": 310000.0,
      "amountGross": 372000.0,
      "currency": "GBP"
    }
  }
}