Materials Supply through Managed Stores Service

{
  "buyer": {
    "id": "GB-PPON-PNPT-6195-XDWV",
    "name": "Swindon Borough Council"
  },
  "date": "2026-02-02T10:56:02Z",
  "id": "008835-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05882c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swindon",
        "postalCode": "SN1 2JH",
        "region": "UKK14",
        "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street"
      },
      "contactPoint": {
        "email": "tenderinghousingproperty@swindon.gov.uk",
        "name": "Swindon Council"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.swindon.gov.uk/"
      },
      "id": "GB-PPON-PNPT-6195-XDWV",
      "identifier": {
        "id": "PNPT-6195-XDWV",
        "scheme": "GB-PPON"
      },
      "name": "Swindon Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "additionalProcurementCategories": [
      "services"
    ],
    "amendments": [
      {
        "description": "Under the original FTS notice, for the Materials Supply through Managed Stores Service, the award criteria under price was published.\nUnder B.2 heading, there are several sub-headings from B.2.1 through to B.2. 7. The original FTS notice missed the heading B.2.2.\nThis amendment is declaring the missed heading B.2.2 (Clothing category: 1%) has been added with this FTS notice amendment. Below criteria has been added under this amendment:\nClothing category: 1%.",
        "id": "008835-2026"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-04-10T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Swindon Borough Council is seeking to form a contract with a suitable provider for supply of broad range of housing repairs materials and other associated items including (but not limited to) electrical, heating, paints and decorative materials, Roofing, Windows and glass, kitchens, bathroom, ironmongery, sanitaryware, clothing, doors, power tools, aggregates, insulations, gas, plumbing, highways, street lighting, timber, fencing, site safety equipment, etc.\nThe initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further optional One (1) year extension.  Estimated contract spend is \u00a312m across the initial 4 year contract term and \u00a321.3m  across the potential total Seven (7) year contract term.\nAssociated risk with this procurement:\nThe value of the contract can change over the contract duration (including extension) due\nto increase in housing stocks over the period of time or where major repair is to be\nundertaken across the housing stocks. The impact of this increase can be upto circa \u00a32m\n(10%) additional sums over contract duration.\nImplementation of technology-based services for Click and Collect and Van Stock\nconcepts through NEC housing software (if implemented by SBC, else alternative\nplatform) is within the scope but industry knowledge about implementation of these\nconcepts within the NEC is sparce due to very limited implementation of these concepts\non NEC platform across UK. This can impact the overall project and increase in\nimplementation time and resources.",
    "documents": [
      {
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-02T10:56:02Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "008835-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/008835-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-10T12:00:00Z"
    },
    "expressionOfInterestDeadline": "2026-02-23T14:00:00Z",
    "id": "DN802354",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
            "id": "31000000",
            "scheme": "CPV"
          },
          {
            "description": "Timber products",
            "id": "03419100",
            "scheme": "CPV"
          },
          {
            "description": "Storage and warehousing services",
            "id": "63120000",
            "scheme": "CPV"
          },
          {
            "description": "Workwear accessories",
            "id": "18140000",
            "scheme": "CPV"
          },
          {
            "description": "Road furniture",
            "id": "34928000",
            "scheme": "CPV"
          },
          {
            "description": "Highway materials",
            "id": "34929000",
            "scheme": "CPV"
          },
          {
            "description": "Site-safety equipment",
            "id": "35113100",
            "scheme": "CPV"
          },
          {
            "description": "Kitchen furniture and equipment",
            "id": "39141000",
            "scheme": "CPV"
          },
          {
            "description": "Water heaters and heating for buildings; plumbing equipment",
            "id": "39715000",
            "scheme": "CPV"
          },
          {
            "description": "Central-heating equipment",
            "id": "39715210",
            "scheme": "CPV"
          },
          {
            "description": "Gas appliances",
            "id": "39721410",
            "scheme": "CPV"
          },
          {
            "description": "Park and playground equipment",
            "id": "43325000",
            "scheme": "CPV"
          },
          {
            "description": "Grounds-maintenance equipment",
            "id": "43325100",
            "scheme": "CPV"
          },
          {
            "description": "Construction materials and associated items",
            "id": "44100000",
            "scheme": "CPV"
          },
          {
            "description": "Builders\u0027 joinery",
            "id": "44220000",
            "scheme": "CPV"
          },
          {
            "description": "Builders\u0027 carpentry",
            "id": "44230000",
            "scheme": "CPV"
          },
          {
            "description": "Paints, varnishes and mastics",
            "id": "44800000",
            "scheme": "CPV"
          },
          {
            "description": "Stone for construction, limestone, gypsum and slate",
            "id": "44900000",
            "scheme": "CPV"
          },
          {
            "description": "Business transaction and personal business software package",
            "id": "48400000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK14"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Price is further broken down into the following sub criteria:\nA. Core items will have 27.5%. These are the items listed in pricing schedule under Sheet 2 under heading Mandated Type Desc (Core).\nB. Non-core will have 17.5% which is further broken down as:\nB.1 Defined (identified noncore) items will have 10%. These are the items listed in pricing schedule under Sheet 2 under heading Mandated Type Desc (Non Core).\nB.2. Non defined (non-core) items have 7.5%. These are the items listed in pricing schedule under Sheet 3 with % as:\nB.2.1 Electrical category: 3%\nB.2.2 Clothing category: 1%\nB.2.3 Roof and Tiles category: 0.5%\nB.2.4 Heating category : 1%\nB.2.5 Paint and Decoration category:  0.5%\nB.2.6 Ironmongery category : 0.5%\nB.2.7 All other categories excluding 3rd party specialist items: 1% SBC will reserve the right to ask for 3 quotes.\nC. For mark-up cost on 3rd party specialist items is overall 7.5%. These are the items listed in pricing schedule under Sheet 4 and broken down as:\nC.1 Glass- 2.5%\nC.2 Kitchen-1.5%\nC.3 Noncore items which are purchased through 3rd party due to urgency-3.5%\nD. Options will have 2.5% (Delivery VAN - applicable for future option). These are the items listed in pricing schedule under Sheet 5.\nAll the items\u2019 volumes listed on pricing schedule are not guaranteed volume.",
              "name": "Price",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Quality is further broken down into the following sub criteria:\n\u2022Core Stock Management: 8%\n\u2022Van Stock: 8%\n\u2022Proposed Solution: 7%\n\u2022 Value for Money: 3%\n\u2022 Staffing and Succession Planning: 3%\n\u2022 Product Management and Performance Management: 3%\n\u2022 Mobilisation: 3%",
              "name": "Quality",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value is at 10%",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-08-31T23:59:59+01:00",
          "maxExtentDate": "2033-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further optional One (1) year extension."
        },
        "status": "active",
        "value": {
          "amount": 21300000,
          "amountGross": 25560000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "In order to provide unrestricted, full , correct and free of charge access to the tender\ndocuments the Authority is providing the document in the Attachment area of the Pro\nContract e tendering portal at www.supplyingthesouthwest.org.uk\nTo access the amendable versions of the documents and to submit a response, Suppliers\nwill need to Register as a Supplier with ProContract at www.supplyingthesouthwest.org.uk\nthen register an Interest before obtaining access and download the Word and Excel\nformat Documents for completion and submission. Unrestricted, full, correct and free of\ncharge access to the tender documents are provided in Attachment area of the Pro\nContract e tendering portal. In the event of difficulties registering as a supplier, please\nrefer to the System Administrator Proactis support team\nProContractSuppliers@proactis.com",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Materials Supply through Managed Stores Service",
    "value": {
      "amount": 21300000,
      "amountGross": 25560000,
      "currency": "GBP"
    }
  }
}