Grounds Maintenance Edinburgh & East Lothian

{
  "buyer": {
    "id": "GB-FTS-1169",
    "name": "Historic Environment Scotland"
  },
  "date": "2026-02-02T11:10:00Z",
  "description": "Please note that HES cannot sign up to suppliers Terms and Conditions. HES will not negotiate at point of award or post contract award.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=822262.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nSuppliers are asked to consider what community benefits they could bring during the lifetime of the contract. This could be in the form of apprenticeships or work placements.\n(SC Ref:822262)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=822262",
  "id": "008844-2026",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000822262",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-0613f3",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH9 1SH",
        "region": "UKM75",
        "streetAddress": "Longmore House, Salisbury Place"
      },
      "contactPoint": {
        "email": "procurement@hes.scot",
        "telephone": "+44 1316688866",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164",
        "classifications": [
          {
            "description": "National or federal agency/office",
            "id": "NATIONAL_AGENCY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Built Environment, Conservation, Tourism and Heritage",
            "scheme": "COFOG"
          }
        ],
        "url": "http://historicenvironment.scot"
      },
      "id": "GB-FTS-1169",
      "identifier": {
        "legalName": "Historic Environment Scotland"
      },
      "name": "Historic Environment Scotland",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh"
      },
      "id": "GB-FTS-595",
      "identifier": {
        "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
      },
      "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-03-04T12:00:00Z"
    },
    "bidOpening": {
      "date": "2026-03-04T12:00:00Z"
    },
    "classification": {
      "description": "Grounds maintenance services",
      "id": "77314000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Historic Environment Scotland are looking to appoint a supplier to provide grounds maintenance services for Edinburgh and East Lothian during the months of April to October. Sites included in this contract are listed below, however HES reserves the right to add or remove sites dueing the lifetime of the contract.\n- Craigmillar Castle\n- Tantallon Castle\n- Hailes Castle\n- Doon Hill",
    "hasRecurrence": true,
    "id": "HES/C/4325",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "40%",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Please see Document 2 - Specification for full contract requirements",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Once the initial two years is up, there is an option to extend the contract for a further two years, which will be reviewed annually."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "If all extensions are used then the contract will be up for renewal in 2030"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
          "minimum": "Public Liability Insurance - 10 million\nEmployers Liability Insurance - In accordance with any legal requirements for the time being in force.",
          "type": "economic"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-04T12:00:00Z"
    },
    "title": "Grounds Maintenance Edinburgh \u0026 East Lothian"
  }
}