← Back to opportunities

Computer Aided Facilities Management System

University of Exeter

Buyer Contact Info

Buyer Name: University of Exeter

Buyer Address: Northcote House, Exeter, UKK43, EX4 4QH, United Kingdom

Contact Name: Jodie Underhay

Contact Email: j.underhay@exeter.ac.uk

Status
active
Procedure
open
Value
500000.0 GBP
Gross: 600000 GBP
Published
02 Feb 2026, 15:30
Deadline
27 Feb 2026, 12:00
Contract Start
n/a
Contract End
n/a
Category
services
CPV
72514000 - Computer facilities management services
Region
n/a
Awarded To
n/a
Official Source
Open Find a Tender

Description

The University is seeking to procure a modern SaaS-based CAFM platform with open APIs to replace its current legacy solution. The new system will need to streamline operations by improving task management, compliance processes, provide a single source of truth for space, asset and maintenance data and integrate with core University systems—including our finance system (Technology One), Dynamics 365, Autodesk tools, GIS, Power BI and Azure AD/SSO.

Linked Documents

No linked documents found for this notice.

Opportunity Context

More Information Links

External Link: https://www.find-tender.service.gov.uk/Notice/009076-2026

Link Description: Tender notice on Find a Tender

Lots

Lot LOT-0000 Status: active

Lot LOT-0000 Value: GBP 500,000

Lot LOT-0000 Value (Gross): GBP 600,000

Lot LOT-0000 Contract Start: 2026-06-01T00:00:00Z

Lot LOT-0000 Contract End: 2029-05-30T23:59:59+01:00

Lot LOT-0000 SME Suitable: Yes

Lot LOT-0000 Award Criterion (quality): Technical (70%)

Lot LOT-0000 Award Criterion (price): Price (10%)

Lot LOT-0000 Award Criterion (quality): Responsible Procurement (20%)

Documents

Document Description: Not published

Document Description: Tender notice on Find a Tender

Raw Notice JSON

Expand raw payload
{
  "buyer": {
    "id": "GB-PPON-PZYG-2396-XCRZ",
    "name": "University of Exeter"
  },
  "date": "2026-02-02T15:30:31Z",
  "id": "009076-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06147e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Exeter",
        "postalCode": "EX4 4QH",
        "region": "UKK43",
        "streetAddress": "Northcote House"
      },
      "contactPoint": {
        "email": "j.underhay@exeter.ac.uk",
        "name": "Jodie Underhay"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.exeter.ac.uk"
      },
      "id": "GB-PPON-PZYG-2396-XCRZ",
      "identifier": {
        "id": "PZYG-2396-XCRZ",
        "scheme": "GB-PPON"
      },
      "name": "University of Exeter",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-24T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The University is seeking to procure a modern SaaS-based CAFM platform with open APIs to replace its current legacy solution. The new system will need to streamline operations by improving task management, compliance processes, provide a single source of truth for space, asset and maintenance data and integrate with core University systems\u2014including our finance system (Technology One), Dynamics 365, Autodesk tools, GIS, Power BI and Azure AD/SSO.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-02T15:30:31Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "009076-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/009076-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-20T12:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "UOE/2026/108/JU",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Computer facilities management services",
            "id": "72514000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "LOT-0000",
        "relatedLot": "LOT-0000"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical ability",
              "name": "Technical",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price total",
              "name": "Price",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Responsible Procurement requirements",
              "name": "Responsible Procurement",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-05-30T23:59:59+01:00",
          "maxExtentDate": "2031-05-30T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "LOT-0000",
        "renewal": {
          "description": "Two extensions of up to twelve months each"
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 500000,
          "amountGross": 600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-02-24T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102260\u0026TID100107480\u0026B=",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-27T12:00:00+00:00"
    },
    "title": "Computer Aided Facilities Management System",
    "value": {
      "amount": 500000,
      "amountGross": 600000,
      "currency": "GBP"
    }
  }
}