Outsourced Data Protection Officer (DPO) Services (LSHW.006.2025)

{
  "buyer": {
    "id": "GB-PPON-PDWB-6622-GYGH",
    "name": "Life Sciences Hub Wales Ltd"
  },
  "date": "2026-02-02T15:35:14Z",
  "id": "009082-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-061480",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cardiff",
        "postalCode": "CF10 4PL",
        "region": "UKL22",
        "streetAddress": "3 Assembly Square"
      },
      "contactPoint": {
        "email": "adam.james-price@lshubwales.com",
        "name": "Adam James-Price"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.lifescienceshubwales.com"
      },
      "id": "GB-PPON-PDWB-6622-GYGH",
      "identifier": {
        "id": "PDWB-6622-GYGH",
        "scheme": "GB-PPON"
      },
      "name": "Life Sciences Hub Wales Ltd",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Life Sciences Hub Wales seeks to procure the services of a suitably qualified and capable outsourced Data Protection Officer (DPO) services to ensure continued compliant with current and future data protection legislation, and to ensure that all organisational data continues to be processed in accordance with conforming and best practice information governance principles.\nThe successful supplier, in providing dedicated DPO services to Life Sciences Hub Wales, will: \n- Assist with monitoring internal compliance.\n- Inform and advise on data protection obligations and emerging issues.\n- Provide advice regarding Data Protection Impact Assessments (DPIAs) and act as a contact point for data subjects and the Information Commissioner\u2019s Office (ICO) as required.\nAs well as providing the above, the successful supplier will assume all other responsibilities expected of a DPO.\nThe successful supplier, as dedicated DPO to Life Sciences Hub Wales, must be independent, an expert in data protection and adequately resourced to provide the required, necessary services.\nThe successful supplier must act as an extension to the wider Life Sciences Hub Wales team, providing advice and guidance from the perspective of Life Sciences Hub Wales. Advice and guidance (etc) is to be provided directly on behalf of Life Sciences Hub Wales, including the editing of documentation at request. \nLife Sciences Hub Wales envisions the need for circa x18 days of DPO services per annum, principally to be retained as x1.5 days service provision per calendar month for use as needed, with unused days to be \u2018banked\u2019 for use later in the term as needed.",
    "documents": [
      {
        "description": "Invitation to Tender document, includes full details of the requirement and award criteria.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359806"
      },
      {
        "description": "Qualification Questionnaire, tenderers are required to complete and return a Qualification Questionnaire as part of their tender response.\nThe Qualification Questionnaire includes a number of qualifying questions that tenderers must answer as instructed in order for their response to be taken forward into consideration.",
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359807"
      },
      {
        "description": "Quality Response Template, to be completed by the tenderer.\nOnly responses provided using the Quality response template will be accepted for evaluation.",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359808"
      },
      {
        "description": "Commercial Response Template, for the Commercial Assessment Tenderers are required to complete and return a Commercial response workbook by inserting the requested information as per the workbook guidance.",
        "documentType": "biddingDocuments",
        "id": "L-4",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359809"
      },
      {
        "description": "Life Sciences Hub Wales Data Processing Agreement (DPA) template.",
        "documentType": "biddingDocuments",
        "id": "L-5",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359810"
      },
      {
        "datePublished": "2026-02-02T15:35:14Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "009082-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/009082-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-18T17:00:00+00:00"
    },
    "id": "LSHW.006.2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Business and management consultancy services",
            "id": "79410000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL22"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The agreement (if awarded) shall go to the Supplier submitting the Most Advantageous Tender (MAT) based on the award criteria outlined in Part 14.2.1 of the Invitation to Tender document.\nThe Quality assessment shall carry 60% of the available 100%. The Quality assessment will be undertaken following the scoring methodology provided in Annex 1 of the Invitation to Tender document",
              "name": "Quality Award Criteria",
              "numbers": [
                {
                  "number": 60.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "The Commercial assessment shall carry the remaining 40% of the available 100%.\nThe Commercial assessment will be evaluated on a proportional vs best basis and will be evaluated using the calculation provided in Part 14.2.7 of the Invitation to Tender document.",
              "name": "Commercial Award Criteria",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-03-31T23:59:59+01:00",
          "maxExtentDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "If awarded, the Contract is expected to commence 1st April 2026.  \nExcept for early termination, the Contract will run for a period of 12-months and will end 31st March 2027.\nAt the sole discretion of Life Sciences Hub Wales the contract may be extended by a further 24-months, in separate 12-month instalments, giving a latest possible date of expiry of 31st March 2029."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The successful supplier must hold current and valid Cyber Essentials Plus accreditation at the point of award, to be maintained throughout the term of the agreement.\nDuring the term of the agreement the successful Supplier must ensure that data is managed appropriately at all times, in-line with the Data Protection Act 2018 (Chapter 2) (UK GDPR).\nThe successful supplier must accept the terms and obligations of the Life Sciences Hub Wales Data Processing Agreement.\nThe successful supplier is required to comply with all applicable legislation (including without limitation the Data Protection Act 2018 and Welsh Language Act 1993) in their dealings with the Life Sciences Hub Wales."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 30000,
          "amountGross": 36000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tender submissions are to be submitted in electronic format to the Postbox facility on https://www.sell2wales.gov.wales/ by 14:00 on Friday 27th February 2026. Responses received after the deadline may not be considered.  ",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-02-27T14:00:00+00:00"
    },
    "title": "Outsourced Data Protection Officer (DPO) Services (LSHW.006.2025)",
    "value": {
      "amount": 30000,
      "amountGross": 36000,
      "currency": "GBP"
    }
  }
}