Integrated HRIS, LMS and payroll software

{
  "buyer": {
    "id": "GB-PPON-PTQR-5447-WPQL",
    "name": "Cardiff Community Housing Association (CCHA)"
  },
  "date": "2026-02-03T11:12:53Z",
  "id": "009360-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-061527",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cardiff",
        "postalCode": "CF24 5LQ",
        "region": "UKL22",
        "streetAddress": "Tolven Court, Dowlais Road"
      },
      "contactPoint": {
        "email": "monia-lisa.carvalho@ccha.org.uk",
        "name": "Monia Lisa Carvalho"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.ccha.org.uk"
      },
      "id": "GB-PPON-PTQR-5447-WPQL",
      "identifier": {
        "id": "PTQR-5447-WPQL",
        "scheme": "GB-PPON"
      },
      "name": "Cardiff Community Housing Association (CCHA)",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "CCHA is seeking to procure and implement a fully integrated Human Resources Information System (HRIS), Learning Management System (LMS) and Payroll system that will modernise the organisation\u2019s people-related processes, improve data insight, and enhance the experience of colleagues, managers and the People \u0026 Organisational Development team. The solution must support the complete colleague lifecycle, provide robust reporting, enable detailed historical data analysis, and offer a user-friendly, intuitive interface.",
    "documents": [
      {
        "description": "CCHA General Terms and Conditions",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359841"
      },
      {
        "description": "CCHA General Terms and Conditions - Schedule 2 for Goods",
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359842"
      },
      {
        "description": "Technical Response Template",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359843"
      },
      {
        "description": "Commercial Response Template",
        "documentType": "biddingDocuments",
        "id": "L-4",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359844"
      },
      {
        "description": "Specification",
        "documentType": "biddingDocuments",
        "id": "L-5",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359849"
      },
      {
        "description": "ITT",
        "documentType": "biddingDocuments",
        "id": "L-6",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=359850"
      },
      {
        "datePublished": "2026-02-03T11:12:53Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "009360-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/009360-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-24T17:00:00+00:00"
    },
    "id": "CCHA-(2026-2027)-004 ",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Time accounting or human resources software package",
            "id": "48450000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical questions",
              "name": "Quality/Technical",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Commercial ",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-12-31T23:59:59+00:00",
          "maxExtentDate": "2029-12-31T23:59:59+00:00",
          "startDate": "2026-10-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract can be extended for another 2 years on a yearly basis (1+1) based on performance and mutual agreement."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Bids to be submitted via Sell2wales."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 90000,
          "amountGross": 108000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "https://www.sell2wales.gov.wales/\nTenders to be submitted on Sell2Wales: www.sell2wales.gov.wales",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-03-03T14:00:00+00:00"
    },
    "title": "Integrated HRIS, LMS and payroll software ",
    "value": {
      "amount": 90000,
      "amountGross": 108000,
      "currency": "GBP"
    }
  }
}