Student Placement Management System - Professional Placements

{
  "buyer": {
    "id": "GB-COH-06305220",
    "name": "LEEDS TRINITY UNIVERSITY"
  },
  "date": "2025-03-21T14:13:30Z",
  "id": "010715-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04f776",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "1120102",
          "scheme": "GB-CHC"
        },
        {
          "id": "PGBV-8529-RCMZ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Leeds",
        "postalCode": "LS18 5HD",
        "region": "UKE42",
        "streetAddress": "Brownberrie Lane"
      },
      "contactPoint": {
        "email": "l.glasper@leedstrinity.ac.uk",
        "name": "Lyndsay Glasper"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.leedstrinity.ac.uk/"
      },
      "id": "GB-COH-06305220",
      "identifier": {
        "id": "06305220",
        "scheme": "GB-COH"
      },
      "name": "LEEDS TRINITY UNIVERSITY",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-15T23:59:59+01:00"
    },
    "description": "Undertaking professional placements is a key feature of the degree and university experience for students at Leeds Trinity University (LTU) and we are seeking to implement a placement management system that will support the management of the wide variety of professional placement models we provide. \nThis procurement seeks to appoint a partner to deliver an already established, student placement management system that enhances the work of the Professional Placements Team at LTU but also has functionality to enhance the work of placements teams based within our Academic Partners. \nThe procurement seeks to: \n- Deliver an intelligent placement management system that offers the most efficient and effective management of professional placements for students on a wide variety of study programmes and placement models.\u202f\u202f \n- Deliver a placement management system that integrates with key systems, including Active Directory, SITS and Target Connect. \n- Deliver a placement management system that can accommodate users from identified LTU Academic Partner organisations and only allows users to access data related to their own organisation. \n- Provide detailed training to LTU staff, ensuring they are well-prepared to train colleagues at Academic Partner organisations \n- Deliver a placement management system that enables appropriate LTU staff to access the data for all its Academic Partner organisations. \n- Deliver a placement management system that has the flexibility to scale up and down to accommodate changes in student numbers. \n- Deliver a GDPR compliant solution that also meets the Web Content accessibility Guidelines 2.2 A and AA requirements and is therefore compliant with the Public Sector Bodies (Websites and Mobile Applications) (No.2) Accessibility Regulations 2018.\u202f \nInstructions and accessing the tender documents:\nThe procurement will be conducted exclusively via the university\u0027s e-tendering website, where all documentation can be found and downloaded:\nhttps://neupc.delta-esourcing.com/members/leeds-trinity-university/\nAccessing an Opportunity via the university\u0027s e-tendering website:\nOnce you have created a supplier profile, to respond to an opportunity, click \u0027Response Manager\u0027 or \u0027View Invites and Responses\u0027. You will then be presented with a list of all\nopportunities your organisation has previously worked on and will be given the option of viewing current invites or entering the access code to begin responding to a new opportunity.\nProject:ITS115LTU Student Placement Management System - Professional Placements\nAccess Code: BA4356675V\nThe contract will be in place for an initial term of 3 years.  Following this the University reserves the right to extend the contract for up to 2 periods of 12 months.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.https://neupc.delta-esourcing.com/members/leeds-trinity-university/"
      },
      {
        "datePublished": "2025-03-21T14:13:30Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "010715-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/010715-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-04-08T17:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "ITS115LTU",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE42"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Functional Requirements",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
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          ]
        },
        "contractPeriod": {
          "endDate": "2028-07-31T23:59:59+01:00",
          "maxExtentDate": "2030-07-31T23:59:59+01:00",
          "startDate": "2025-08-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The University reserves the right to purchase additional related modules of the system which may cover other placement areas, where it is considered beneficial to have a single system."
        },
        "renewal": {
          "description": "The University reserves the right to extend the contract by up to 2 additional periods of 12 months, subject to ongoing requirement and supplier performance."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 250000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2028-03-01T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "Instructions and accessing the tender documents:\nThe procurement will will be conducted exclusively via the university\u0027s e-tendering website, where all documentation can be found and downloaded:\nhttps://neupc.delta-esourcing.com/members/leeds-trinity-university/\nAccessing an Opportunity via the university\u0027s e-tendering website:\nOnce you have created a supplier profile, to respond to an opportunity, click \u0027Response Manager\u0027 or \u0027View Invites and Responses\u0027. You will then be presented with a list of all\nopportunities your organisation has previously worked on and will be given the option of viewing current invites or entering the access code to begin responding to a new opportunity.\nProject:ITS115LTU Student Placement Management System - Professional Placements\nAccess Code: BA4356675V",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-04-15T12:00:00+01:00"
    },
    "title": "Student Placement Management System - Professional Placements",
    "value": {
      "amountGross": 250000,
      "currency": "GBP"
    }
  }
}