Provision of ERP Migration Services

{
  "buyer": {
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    "name": "University of Strathclyde"
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  "date": "2025-03-24T11:50:19Z",
  "description": "The buyer is using PCS-Tender to conduct this ITT. The Project code is *****. For more information see:\nhttp://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nPlease note within PCS-T there are mandatory questions relating to Information Security and Quality Assurance Systems.\nPlease note, within PCS-T there are Mandatory Pass/Fail questions relating to the Specification of Requirements.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nVoluntary Approach\nThe Contracting Authority acknowledges that its procurement activities have a significant impact on the environment, society and the economy.\nThe Contracting Authority recognises that community benefits are a key component in maximising social, economic and environmental benefits. The achievements and delivery of community benefits can contribute to the University of Strathclyde\u2019s Strategic Plan.\nThe Contracting Authority proposes to use a Voluntary Approach to Community Benefits for this requirement; this approach is to encourage the Tenderer to offer Community Benefits post Tender Submission. These will not form part of the contractual obligation and will not form part of the considerations at Tender evaluation stage.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28876. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity Benefits\nThe Contracting Authority recognises that community benefits are a key component in maximising social, economic and environmental benefits. The achievements and delivery of community benefits can contribute to the University of Strathclyde\u2019s Strategic Plan, \u201cStrathclyde 2030\u201d.\nThe Contract will include community benefits as defined under Section 24 \u2013 Community Benefit Requirements, of the Procurement Reform (Scotland) Act 2014.\nThe University will use a voluntary approach to Community Benefits for this contract. The Tenderer will be required to submit a response to the Community Benefits Table contained in the Technical Envelope within PCS-Tender.\nIn addition to this, the Tenderer will be required to submit a method statement in support of the Community Benefits Table to explain how the Community Benefits included as part their bid will be delivered.\n(SC Ref:794093)",
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  "parties": [
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        "streetAddress": "Learning \u0026 Teaching Building, 49 Richmond Street"
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      "contactPoint": {
        "email": "nicholas.nixon@strath.ac.uk",
        "name": "Nicholas Nixon",
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  "tender": {
    "awardPeriod": {
      "startDate": "2025-04-28T13:00:00+01:00"
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    "bidOpening": {
      "address": {
        "streetAddress": "University of Strathclyde"
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      "date": "2025-04-28T13:00:00+01:00"
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    "classification": {
      "description": "Software consultancy services",
      "id": "72266000",
      "scheme": "CPV"
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    "description": "The University of Strathclyde is seeking to contract with a Unit 4 \"Elite\" or \"Premier\" Partner to provide a managed service to develop and support an SQL server interim platform (phase 1) for the University\u0027s Financial systems and then perform a key support role for Phase 2 to migrate to Unit4 Cloud. This will involve working with the University IT and Finance teams who currently support the on-premises solution.",
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    "id": "UOS-35147-2024",
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            "scheme": "CPV"
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        },
        "contractPeriod": {
          "durationInDays": 540
        },
        "description": "The University of Strathclyde (UoS) is embarking on a project to migrate it\u0027s on premise Oracle19 based Unit 4 Business World Finance Milestone 7 to Unit4 Cloud ERP (CR)  over a 2 stage process.\nThe University of Strathclyde is seeking to contract with a Unit 4 \"Elite\" or \"Premier\" Partner to provide a managed service to develop and support a Microsoft SQL server interim platform (phase 1) for the University\u0027s Financial systems and then perform a key support role for Phase 2 to migrate to Unit4 ERP CR Cloud. This will involve working with the University IT and Finance  teams who currently support the on-premises solution.\nPhase 1 :To setup, migrate and support the transition of Milestone 7 and related modules to Microsoft SQL server as an overall managed service for approximately 18 months.\nPhase 2: To migrate from the interim Microsoft SQL server solution to Unit4\u0027s  ERP CR Cloud based platform\nFor phase 1:  to set up the interim Microsoft SQL server solution this will involve\nWorking directly with UoS IT teams, set up and installation of an interim Microsoft SQL server database platform for Milestone 7. This will be on-premises within the University. 3 environments are needed for Test, Production and Training. This will serve Finance and Estates modules.\nMigration and testing of the on-premises data and business applications to the interim Microsoft SQL server platform including working with UoS team for data integrations and interfaces.\nAfter go live, provide a managed service for support of the application for any major issues with the application/servers/database including performance, systems outage and patching e.g. for security issues.\nUpgrade of Milestone 7 v9 to the latest version prior to migration to the Unit 4 ERP CR Cloud solution.\nTo perform a role on the project board to report contractor\u0027s progress and issues.",
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        "hasRenewal": true,
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    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings to the Sheriff Court or the Court of Session.",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "4B 1.1 Turnover\nBidders will be required to have a general yearly turnover of a minimum of 440k GBP for the last 3 (three) years.",
          "minimum": "4B.5.1- 4B5.3 Insurances\nIt is a requirement of this Contract that bidders can hold or commit to obtain prior to the commencement of any subsequently awarded Contract, the types of insurance indicated below:\nThe Contractor shall maintain in force with reputable insurers (respect of any one incident and unlimited as to numbers of claims)\nEmployer\u2019s (Compulsory) Liability Insurance = 10m GBP\nPublic and Product Liability Insurance = 5m GBP\nProfessional Risk Indemnity Insurance = 2m GBP",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
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          "description": "4C.1.2 Previous Experience\nBidders will be required to provide examples within the last 3 years of a similar migration project, particularly addressing the points below:\n-Oracle 19 database to Microsoft SQL server database conversions related to Unit4 applications and use of migration tools.\n-Upgrading Unit4 ERP Milestone 7 to the latest version.\n-Provision of Database Support, software patching and help line services for customers\n-Migrating to Unit4 ERP CR Cloud solutions.\n-Migrating all data for Unit4 modules to the Unit4 cloud all finance modules including Field Force.\nCommunication with Unit4 to enable smooth transition process",
          "minimum": "ISO 27001: Information Security Management System (ISMS). (or equivalent)\nISO/IEC 22301:2019: Business Continuity Management Systems. (or equivalent)",
          "type": "technical"
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    "status": "active",
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    "tenderPeriod": {
      "endDate": "2025-04-28T12:00:00+01:00"
    },
    "title": "Provision of ERP Migration Services",
    "value": {
      "amount": 222000,
      "currency": "GBP"
    }
  }
}