Invoice Automation Tool

{
  "buyer": {
    "id": "GB-PPON-PHVT-4343-HWYR",
    "name": "Cardiff University"
  },
  "date": "2025-03-26T09:47:51Z",
  "id": "011249-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04f8bf",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cardiff",
        "postalCode": "CF24 4HQ",
        "region": "UKL22",
        "streetAddress": "Procurement Services"
      },
      "contactPoint": {
        "email": "halea3@cardiff.ac.uk",
        "name": "Anthony Hale",
        "telephone": "+442920879388"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home"
      },
      "id": "GB-PPON-PHVT-4343-HWYR",
      "identifier": {
        "id": "PHVT-4343-HWYR",
        "scheme": "GB-PPON"
      },
      "name": "Cardiff University",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "An initial quotation was sought for budgetary purposes, prior to the implementation of the Procurement act 2023"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-05-12T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Invoices to be submitted electronically to APinvoices@cardiff.ac.uk.\nPayment will be made within 30 days "
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Please go to https://in-tendhost.co.uk/cardiffuniversity/aspx/Home to access the tender documents, submit clarifications and upload your bids.\nTo support our finance Tansformation project, Cardiff University has identified the need for a tool to automate the capture and processing of supplier invoices, with exception handling and workflow.\nThe solution will also mitigate risk associated with order/invoice discrepancies and support improved service delivery and efficiency",
    "documents": [
      {
        "description": "ITT\nSchedule 1 - Evaluation Methodology\nSchedule 2 - Specification\nSchedule 3 - Response Schedule\nSchedule 4 - Pricing Response\nSchedule 5 - Cardiff University Terms (Subject to negotiation with the preferred bidder as explained int he process documents)",
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-03-26T09:47:51Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "011249-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/011249-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-04-11T17:00:00+01:00"
    },
    "id": "CU.1874.TH",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL22"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality",
              "name": "Quality",
              "numbers": [
                {
                  "number": 65.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Details of bidders ESG initiatives",
              "name": "Responsible Procurement",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price",
              "name": "Price",
              "numbers": [
                {
                  "number": 25.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-06-01T23:59:59+01:00",
          "startDate": "2025-06-02T00:00:00+01:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please see Tender Documents",
              "type": "economic"
            },
            {
              "description": "Please see Tender Documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 468000,
          "amountGross": 561600,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "Tender documents will be published on https://in-tendhost.co.uk/cardiffuniversity/aspx/Home\nBidders are invited to view and download the documents, submit clarification questions/correspondence, and upload their bids.\nCardiff University will evaluate bids, and identify the preferred bidder.\nIf the preferred bidder\u2019s Terms and Conditions are acceptable to Cardiff University, the University reserves the right to make an award based on those terms without further negotiation. \nIf the terms are unacceptable, the University engage with the preferred bidder to agree terms acceptable to the University.\nIf terms acceptable to the University cannot be agreed with the preferred bidder, the University reserves the right to remove preferred bidders status from the highest scoring bidder and award it to the second highest bidder and agree acceptable terms with that bidder (and so on)."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en",
        "cy"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-04-21T12:00:00+01:00"
    },
    "title": "Invoice Automation Tool",
    "value": {
      "amount": 468000,
      "amountGross": 561600,
      "currency": "GBP"
    }
  }
}