Supply and Distribution of Sandwiches and Food To-Go

{
  "buyer": {
    "id": "GB-PPON-PBHM-7586-PWLP",
    "name": "Hampshire County Council"
  },
  "date": "2026-02-10T11:01:40Z",
  "id": "011727-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-064c1a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Winchester",
        "postalCode": "SO23 8UJ",
        "region": "UKJ36",
        "streetAddress": "High St, The Castle"
      },
      "contactPoint": {
        "email": "katy.kelleher@hants.gov.uk",
        "name": "Katy Kelleher"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.hants.gov.uk"
      },
      "id": "GB-PPON-PBHM-7586-PWLP",
      "identifier": {
        "id": "PBHM-7586-PWLP",
        "scheme": "GB-PPON"
      },
      "name": "Hampshire County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "County Supplies is in constant communication with the suppliers within the Market to ensure that the correct goods are being supplied to its customers."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-27T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "Please refer to Hampshire County Council Terms and Conditions for Purchase Orders\nTerms and conditions for purchase orders | Business and economy | Hampshire County Council"
    },
    "description": "This Framework Agreement covers the supply of the Goods to customers of Hampshire County Council (County Supplies), and other members of the Central Buying Consortium. For more details regarding members, please refer to Paragraph 2.5 in the Invitation to Tender.\nDelivery locations may include but not be limited to Local Authority offices, Adult Health and Social Care establishments, Schools, Countryside Services, Hampshire and Isle of Wight Fire and Rescue Service establishments, Hampshire and Isle of Wight Constabulary establishments, and other external customers of Hampshire County Council (County Supplies).\nThis Framework Agreement contains three Lots, covering the following areas\nLot 1 - Sandwiches, Rolls, Baguettes, Wraps and Paninis\nLot 2 - Salads and Pastas\nLot 3 - Platters, Pastry Products and Other Food-To-Go Items",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-10T11:01:40Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "011727-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/011727-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-03T23:59:59+00:00"
    },
    "id": "CS27631",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Prepared sandwiches",
            "id": "15811511",
            "scheme": "CPV"
          },
          {
            "description": "Food, beverages, tobacco and related products",
            "id": "15000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Prepared sandwiches",
            "id": "15811511",
            "scheme": "CPV"
          },
          {
            "description": "Food, beverages, tobacco and related products",
            "id": "15000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ3"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Prepared sandwiches",
            "id": "15811511",
            "scheme": "CPV"
          },
          {
            "description": "Food, beverages, tobacco and related products",
            "id": "15000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ3"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Award Criterion 1 - Price",
              "name": "Price criterion 1 (Lot 0)",
              "numbers": [
                {
                  "number": 100.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "The requirement of this Framework Agreement is for the Contractors to Supply and Distribute Sandwiches, Rolls, Baguettes, Wraps and Paninis as required to Hampshire County Council and other Contracting Authorities ",
        "id": "1",
        "status": "active",
        "title": "Sandwiches, Rolls, Baguettes, Wraps and Paninis",
        "value": {
          "amount": 320000.0,
          "amountGross": 320000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Award Criterion 1 - Price",
              "name": "Price criterion 1 (Lot 0)",
              "numbers": [
                {
                  "number": 100.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "The requirement of this Framework Agreement is for the Contractors to Supply and Distribute pre-made Salads and Pasta Pots as required to Hampshire County Council and other Contracting Authorities ",
        "id": "2",
        "status": "active",
        "title": "Salads and Pastas",
        "value": {
          "amount": 16000.0,
          "amountGross": 16000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Award Criterion 1 - Price",
              "name": "Price criterion 1 (Lot 0)",
              "numbers": [
                {
                  "number": 100.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "The requirement of this Framework Agreement is for the Contractors to Supply and Distribute Platters, Pastry Products and Other Food-To-Go Items as required to Hampshire County Council and other Contracting Authorities ",
        "id": "3",
        "status": "active",
        "title": "Platters, Pastry Products and Other Food-To-Go Items",
        "value": {
          "amount": 64000.0,
          "amountGross": 64000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "The Council requires a rebate in the sum of 2% of net sales under the Framework Agreement (including VAT) to be paid by the Contractor to the Council annually based on all orders paid to the Contractor by the Contracting Authorities in respect of all Orders placed under this Framework Agreement, during the preceding period. The Contractor shall send annual figures to the Council, who will then raise an invoice to the Contractor requesting payment. The Contractor shall quote the Framework Agreement reference number CS27631 on all correspondence clearly stating the period the payment relates to. Supporting documentation should be included to show the value of sales against which rebate has been calculated.\nA retrospective payment will be applied to all Orders placed in each year of the Framework Period. The value of the rebate shall be calculated as a percentage of the net value of Orders, irrespective of the origin of the Order.\nThe Contractor shall make payment of the rebate to the Council or to such other person as the Council directs, within 30 days of receipt of a valid invoice for the rebate.\nAny disputes relating to the rebate value shall be resolved between the Council and the Contractor.\nFor the avoidance of doubt the rebate shall be payable on individual Orders and will continue to be payable for the full term of each Order and any extensions thereto.\nWithout prejudice to any other remedies available, the Council reserves the right to recover from the Contractor any reasonable administration charges incurred in pursuing unpaid rebates. The Council shall also be entitled to charge interest on all outstanding rebates at a rate of 2% above the base lending rate of National Westminster Bank Plc.\nIf any rebate shall be unpaid for a period of 3 months the Council shall be permitted to terminate the Framework Agreement forthwith on giving notice in writing to the Contractor.\nIn the event that any of the appointed Contractors goes into receivership during the course of this Framework Agreement the Council reserves the right to set off any accrued rebate against any outstanding invoices.\nThe Council will request that each Contracting Authority will endeavour to have their Order annotated with the relevant Framework Agreement reference number, but this cannot be guaranteed on all Orders.",
        "id": "ocds-h6vhtk-064c1a",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.02
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "Travel disruption - Adverse weather conditions and/or traffic delays could result in failed deliveries, especially with strict delivery times to certain sites.\nMarket Price Increases - Inflation in EU and UK Produce could make the Framework prices unsustainable.",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/hampshire/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Direct Award from Each Lot\nMini-competition ",
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-03-10T14:00:59+00:00"
    },
    "title": "Supply and Distribution of Sandwiches and Food To-Go",
    "value": {
      "amount": 400000.0,
      "amountGross": 400000.0,
      "currency": "GBP"
    }
  }
}