Reactive Repairs & Maintenance including Out of Hours and Voids

{
  "buyer": {
    "id": "GB-FTS-62759",
    "name": "Manor Estates Housing Association Limited"
  },
  "date": "2025-04-15T16:19:40+01:00",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=793404.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nContractors are required as part of their bid to provide details of what community benefits they will provide as part of this contract.\n(SC Ref:793404)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=793404",
  "id": "011749-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000793404",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-04f9ff",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH14 1RW",
        "region": "UKM75",
        "streetAddress": "5 New Mart Place"
      },
      "contactPoint": {
        "email": "ahay@manorestates.org.uk",
        "telephone": "+44 1315108540",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15383",
        "classifications": [
          {
            "description": "Housing Association",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.manorestates.org.uk"
      },
      "id": "GB-FTS-62759",
      "identifier": {
        "legalName": "Manor Estates Housing Association Limited"
      },
      "name": "Manor Estates Housing Association Limited",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh"
      },
      "id": "GB-FTS-1033",
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      },
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-05-01T12:00:00+01:00"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "Edinburgh"
      },
      "date": "2025-05-01T12:00:00+01:00"
    },
    "classification": {
      "description": "Repair and maintenance services of building installations",
      "id": "50700000",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "There are key performance indicators regarding meeting response times, right first time, keeping appointments, daily and weekly reporting, level of variations, costs, client satisfaction, resident satisfaction and community benefits delivery. Contractors will be measured on these performance indicators. If performance is not satisfactory (client\u0027s decision) then they may be suspended from the framework until they can improve their performance."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Manor Estates Housing Association is Edinburgh-based with a housing stock of 1,111 Social and Mid-Market Rent properties and 3 retirement community buildings. The Association is seeking to procure a reactive repairs service which will include voids work. It is envisaged that there will be 2 multi-trade contractors on the framework (the Association reserves the right to appoint fewer or more) who will receive approximately an equal share of the work. The Association currently spends around GBP800k per annum (inclusive of VAT) on property repairs and voids. This is a 3-year contract with 2 x 1-year optional extensions. Works of a high quality, responsiveness and good working relationships are very important to the Association.",
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-04f9ff",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "deliveryLocation": {
          "description": "Edinburgh"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "50",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "50",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "Manor Estates Housing Association is Edinburgh-based with a housing stock of 1,111 Social and Mid-Market Rent properties and 3 retirement community buildings. The Association is seeking to procure a reactive repairs service which will include voids and out of hours work. It is envisaged that there will be 2 multi-trade contractors on the framework (the Association reserves the right to appoint fewer or more contractors) who will receive approximately an equal share of the work. The Association currently spends around GPB800k per annum (inclusive of VAT) on property repairs and voids. This is a 3-year contract with 2 x 1-year optional extensions. Works of a high quality, responsiveness and good working relationships are very important to the Association. Additional information: Community Benefits is essential and will be a contractual obligation.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Association may require the successful contractors to carry out additional, relevant, works over the course of the contract, including works to properties for which the Association is a factor."
        },
        "renewal": {
          "description": "2 x 1 year extensions"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 4000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "5 years from contract notice"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Contractors must hold NICEIC/SELECT at the time of bidding",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Health and Safety\nAnnual turnover in each of the last 3 years\nEmployer\u0027s Liability Insurance\nPublic Liability Insurance",
          "minimum": "SSIP Health and Safety accreditation e.g. CHAS or Constructionline\nMinimum annual turnover of GBP500,000 in each of the last 3 years\nInsurance cover of GBP5,000,000 minimum",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Relevant past experience",
          "minimum": "Must be able to evidence experience of providing reactive multi-trade repairs service within the last 5 years (2 examples)",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 270
      },
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 2,
        "periodRationale": "Investment by the contractors in establishing a repairs service"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-05-01T12:00:00+01:00"
    },
    "title": "Reactive Repairs \u0026 Maintenance including Out of Hours and Voids",
    "value": {
      "amount": 4000000,
      "currency": "GBP"
    }
  }
}