Great Torrington School Provision of Outsourced Catering Service

{
  "buyer": {
    "id": "GB-PPON-PGBQ-4436-HDMW",
    "name": "Great Torrington School"
  },
  "date": "2025-03-31T10:43:38+01:00",
  "id": "011943-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fa7c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Torrington",
        "postalCode": "ex38 7dj",
        "region": "UKK43",
        "streetAddress": "Calvesford Road  "
      },
      "contactPoint": {
        "email": "josie.medforth@phplaw.co.uk",
        "name": "Josie Medforth"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PGBQ-4436-HDMW",
      "identifier": {
        "id": "PGBQ-4436-HDMW",
        "scheme": "GB-PPON"
      },
      "name": "Great Torrington School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Totnes",
        "postalCode": "TQ9 5RW",
        "region": "UKK43",
        "streetAddress": "Unit 3, The Brutus Centre, Station Road"
      },
      "contactPoint": {
        "email": "josie.medforth@phplaw.co.uk",
        "name": "Josie Medforth"
      },
      "id": "GB-PPON-PPRM-9434-VNYQ",
      "identifier": {
        "id": "PPRM-9434-VNYQ",
        "scheme": "GB-PPON"
      },
      "name": "PHP Law LLP Ltd",
      "roleDetails": "Managing the procurement process",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The requirements are not complex or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the catering market is known."
  },
  "tag": [
    "tender"
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-06-23T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "As per information contained within the procurement documents"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This tender opportunity has been issued by Great Torrington School (\u201cthe School\u201d) and Tenderers are invited to tender for the provision\nof outsourced catering services. Full details of all contract requirements are given in Document 2. Specification of Requirement.\nThe School is seeking a Contractor to provide a high-quality service, whilst delivering value for money for the school, parents and\npupils using the Services. The contract will include all food and staff provision to support the delivery of the outsourced catering\nservice.\nThe contract start date will 1st September 2025 and is to be for a period of three (3) years with the possible extension of two (2) further\nyears, in 12-month intervals (3 +1+1).\nThe Contractor shall:\na. embrace the School vision, values and ethos, whilst demonstrating alignment to them in all aspects of the delivery, throughout the\ncontract term.\nb. work in partnership with the School, offering a service a high-quality food offering, whilst delivering value for money for pupils\nusing the services whilst continually improving the quality and uptake of meals, particularly for FSM pupils.\nc. deliver an exemplary quality of service whilst harnessing a continuous drive for improvement throughout the contract term and have\nappropriate practices and systems in place to ensure a suitable amount of food supply, meal choices are available throughout the\nservice.\nd. have appropriate processes and procedures in place which gives assurance that individuals with food allergens, medical and dietary\nrequirements will not be put at risk and religious cultural and SEND dietary requirements are catered for.\ne. demonstrate a contract management approach, including a robust complaint management policy that offers transparency and\nvisibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract\ndelivery.\nf. operate the contract in line with School Food Standards, British, International and EU standards \u0026 legislation, working with the\nSchool in compiling a nutritious and healthy menu offer.\ng. promote environmental and social sustainability in all aspects of the school meals provision and have in place a sustainable food\nsupply chain that minimises the negative impact on the environment, preserves natural resources, and promotes social and economic\nwell-being. The Contractor shall have appropriate processes and procedures that demonstrate the ongoing review of the supply chain\nand procurement of goods to ensure it continues to meet this objective.\nh. provide signage and marketing for the catering service. This shall include general advertising, and attractive packaging and\npresentation of meals and marketing materials that can be shared with families via newsletters, website email etc.\ni. implement a robust mobilisation plan for the contract that will demonstrate partnership working, is seamless and demonstrates due\nregard for risk with appropriate mitigation measures, including the responsibility for TUPE of existing staff.",
    "documents": [
      {
        "description": "Procurement Documents available via the tendering portal",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.mytenders.co.uk"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
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      {
        "datePublished": "2025-03-31T10:43:38+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "011943-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/011943-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-02T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "GTS01.02",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          },
          {
            "description": "Canteen and catering services",
            "id": "55500000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Proposed Service Model",
              "name": "Proposed Service Model",
              "numbers": [
                {
                  "number": 10.0,
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              "type": "quality"
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            {
              "description": "Service Model Case Study",
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              "type": "quality"
            },
            {
              "description": "Menu Planning \u0026 Development",
              "name": "Menu Planning \u0026 Development",
              "numbers": [
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                  "number": 15.0,
                  "weight": "percentageExact"
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              ],
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            {
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            {
              "description": "Contract Management, Reporting \u0026 Service Quality Monitoring \u0026 Complaints",
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            {
              "description": "Sustainability",
              "name": "Sustainability",
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                  "number": 5.0,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "description": "Total Menu Item Pricing",
              "name": "Total Menu Item Pricing",
              "numbers": [
                {
                  "number": 17.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Menu Deal Price",
              "name": "Meal Deal Price",
              "numbers": [
                {
                  "number": 12.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
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            },
            {
              "description": "Fixed Annual Profit for School",
              "name": "Fixed Annual Profit for School",
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              ],
              "type": "price"
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          "endDate": "2028-08-31T23:59:59+01:00",
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          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "option of 2 further one year extensions (3+1+1)"
        },
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        "status": "active",
        "suitability": {
          "sme": true
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        "value": {
          "amount": 750000,
          "amountGross": 900000,
          "currency": "GBP"
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    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
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      "dates": [
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    "title": "Great Torrington School Provision of Outsourced Catering Service",
    "value": {
      "amount": 750000,
      "amountGross": 900000,
      "currency": "GBP"
    }
  }
}