EGTI2501 Enterprise Resource Planning (ERP) Platform and associated implementation partner support services (Project Prime)

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        "description": "POTENTIAL FUTURE MODULES\nThe awarded Contract will include the facility to incorporate additional modules at Energia Group\u0027s discretion.  These modules may originate as requirements from within Energia Group\u0027s business or may arise from market changes. The Supplier will be asked to provide details on their solution modules to allow Energia Group to understand the added value they can offer.\nProposed pricing for future additional modules will be subject to Energia Group\u0027s agreement. It is acknowledged that pricing will be in accordance with functional requirements, implementation etc but Energia Group reserves the right to benchmark any proposed pricing to ensure we are receiving value for money. It will be at Energia Group\u0027s discretion whether any future modules are availed of. \nFor guidance purposes, optional modules Energia Group may consider implementing at some stage of the contract may include but not be limited to:\nElectronic Tendering (eTendering) Module\nAn electronic tendering module will facilitate the process of managing an invitation to tender (procurement opportunities) process in a systematic approach. This module should be linked to the Vendor and Contract Management Module. At a high level, the electronic tendering module would be capable of:\n\uf0a7\tPublication of notices to Find a Tender Service and/or the Official Journal of European Union and invitation to tender documents.\n\uf0a7\tSuppliers can self-register and manage documentation.\n\uf0a7\tEvaluating tender responses and auditing the full process to satisfy governance obligations.\n\uf0a7\tIssue and respond to clarifications, issue correspondences to individual participates. \n\uf0a7\tFurther detail on the eTendering system requirements is provided in the Data Room on Project Fusion.\nEnvironmental, Social and Governance (ESG) Reporting module:\nIn support of our strategic focus on sustainability, transparency, and compliance with emerging ESG standards, Energia Group invites responders to the ITT to propose as an option, an ESG reporting module.\nThe ESG analysis and reporting module should ideally include but not be limited to, the following features.\n\uf0a7\tCompliance and Voluntary Disclosures: Capability to capture, track and generate ESG disclosures in alignment with major UK, EU and global reporting frameworks such as CSRD, CSDDD, CFD, ISSB and SECR.\n\uf0a7\tCustomisable Reporting Templates: Enables the creation of tailored reports for different stakeholders, allowing for the export of ESG data in multiple formats to meet specific regulatory requirements and/or stakeholder expectations.\n\uf0a7\tData Collection \u0026 Validation: Support integration with Energia Group systems to allow for ESG data ingestion, allow for automated data input, validation, and verification to reduce manual entry and enhance data integrity.\n\uf0a7\tAudit: Include audit trail capabilities for ESG disclosures.\n\u2003"
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      "title": "License Agreement Platform Provider",
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        "description": "POTENTIAL FUTURE MODULES\nThe awarded Contract will include the facility to incorporate additional modules at Energia Group\u0027s discretion.  These modules may originate as requirements from within Energia Group\u0027s business or may arise from market changes. The Supplier will be asked to provide details on their solution modules to allow Energia Group to understand the added value they can offer.\nProposed pricing for future additional modules will be subject to Energia Group\u0027s agreement. It is acknowledged that pricing will be in accordance with functional requirements, implementation etc but Energia Group reserves the right to benchmark any proposed pricing to ensure we are receiving value for money. It will be at Energia Group\u0027s discretion whether any future modules are availed of. \nFor guidance purposes, optional modules Energia Group may consider implementing at some stage of the contract may include but not be limited to:\nElectronic Tendering (eTendering) Module\nAn electronic tendering module will facilitate the process of managing an invitation to tender (procurement opportunities) process in a systematic approach. This module should be linked to the Vendor and Contract Management Module. At a high level, the electronic tendering module would be capable of:\n\uf0a7\tPublication of notices to Find a Tender Service and/or the Official Journal of European Union and invitation to tender documents.\n\uf0a7\tSuppliers can self-register and manage documentation.\n\uf0a7\tEvaluating tender responses and auditing the full process to satisfy governance obligations.\n\uf0a7\tIssue and respond to clarifications, issue correspondences to individual participates. \n\uf0a7\tFurther detail on the eTendering system requirements is provided in the Data Room on Project Fusion.\nEnvironmental, Social and Governance (ESG) Reporting module:\nIn support of our strategic focus on sustainability, transparency, and compliance with emerging ESG standards, Energia Group invites responders to the ITT to propose as an option, an ESG reporting module.\nThe ESG analysis and reporting module should ideally include but not be limited to, the following features.\n\uf0a7\tCompliance and Voluntary Disclosures: Capability to capture, track and generate ESG disclosures in alignment with major UK, EU and global reporting frameworks such as CSRD, CSDDD, CFD, ISSB and SECR.\n\uf0a7\tCustomisable Reporting Templates: Enables the creation of tailored reports for different stakeholders, allowing for the export of ESG data in multiple formats to meet specific regulatory requirements and/or stakeholder expectations.\n\uf0a7\tData Collection \u0026 Validation: Support integration with Energia Group systems to allow for ESG data ingestion, allow for automated data input, validation, and verification to reduce manual entry and enhance data integrity.\n\uf0a7\tAudit: Include audit trail capabilities for ESG disclosures.\n\u2003"
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    "description": "PROJECT OVERVIEW\nThe Supplier is responsible for the management and integrity of their enterprise and Associated/Connected person(s) by ensuring they can fully deliver the Requirement and have submitted a bona fide competitive tender response. As part of Energia\u0027s Financial Systems Strategy a review of its financial systems has been undertaken with a decision to replace our core financial system  SAP ECC6. The procurement will encompass a systems Solution, implementation partner and support services. Our core financial system is SAP ECC6 (Financial Management) which runs our day-today financial operations and is supported by Process Director (Invoice workflows) and SRM (PO management) in order to manage the full Procure to Pay process. SAP currently integrates with over 12 business systems with critical systems not limited to Maximo (Asset and inventory Management) C2M (Customer  Billing) and Endur (Market Data) which will be maintained. Our objective is to simplify our systems landscape by procuring a fully integrated ERP, SaaS platform (via single sign on) (\"the System\") which the group can deploy through modular based implementations. The system should encompass the below functionality with the ability to \"add on\" additional modules /  functionality such as planning and sustainability reporting, when required in a phased manner. The implementation of the modules will be prioritised based on our business needs at implementation phase and based on the implementation strategy agreed with the vendor.\n1. Financial Management - we require a system solution for the recording and reporting of all financial transactions to include group consolidation. Reporting should have drill down\ncapability to source data across all modules with dashboarding features.\n\u2022 General Ledger\n\u2022 Accounts Receivable\nAccounts Payable\n- Supplier Portal\n- Requisitioning, Purchase ordering and Receipting\n\u2022 Fixed Assets\n\u2022 Cash Management\n\u2022 Group Consolidation\n\u2022 Reporting across all ledgers\n2. Expense Management - will be utilised for employee expense claim submissions and should have seamless transactions with the General ledger. \n3. Inventory Management - Partial deployment of inventory management may be required to ensure financial transactions relating to stock are captured.\n- Integration with core stock system\n- Stock Price master data\n- Stock Valuations\n4. Vendor and Contract Management - Will be the source to store and maintain contractual documents and assist with managing key performance indicators (KPIs) and other contractual obligations. It should provide a systematic approach to contract management, reporting capability and statistics to be readily visible and accessible.\n\u2022 Internal and external facing system\n\u2022 Storing of key contracts\n\u2022 Workflow and notifications to internal and external parties\n\u2022 KPI Reporting\n\u2022 Audit Controls\n5. General - The system should have enhanced Data-tagging capabilities, workflow of approvals and ability for users to easily create their own reports and dashboards as well as appropriate auditable administrative processes and in-built segregation of duties within roles across all modules and are also considered a must have for the application.\nIn addition, we require an experienced partner for SAAS Systems Implementation and ongoing support to assist Energia in the configuration and deployment of the solution. They should be on the list of \"preferred partners\" for the technology being deployed with a proven track record of delivery a project of this scale. They should be experienced with dealing with multiple stakeholders from across a range of functions to support the internal team on key decisions or issues as they arise. Their experience should enable them to provide insights to any transformational opportunities not identified by the internal project team while ensuring the system is set up as a \"best in class\" tool for finance.\nDocumentation of the system processes and associated training is a key requirement for full delivery of the project. Ongoing support services will also be required by the supplier over the lifetime of the contract, acting as the link between Energia and System Provider to include:\n\u2022 Helpdesk availability\n\u2022 Problem Management Processes\n\u2022 Maintaining technical documentation for Energia use\n\u2022 Manage the Release Management Process including testing.\nThe above is for information purposes only to provide background information to the project. Scoring is based on the information required in Part 4, Annex 3, with emphasis on the Vendors experience in the below areas.\n\u2022 Delivery, Implementation and Support of a Multi Module SaaS System including financial management, expense management, vendor and contract management and inventory\n\u2022 Development of system integrations and best practices around two-way integration between systems which support market system interfaces for critical business processes\n\u2022 Support the development of a Finance Data Model in line with system solution and guidance on Data Migration cycles. Support on Complex Data Mapping and guide on data archiving and storage solution options to support the data migration cycles.\n\u2022 Demonstrate understanding of full consolidation of accounts to include complex cashflow treatments in line with accounting standards (IFRS \u0026 GAAP)\nFull functional and non-functional requirements will be provided at the CFP stage.\nTotal value (estimated)\n\u00a37,000,000 including VAT\nAbove the relevant threshold\nContract dates (estimated)\n1 January 2026 to 31 December 2030\nPossible extension to 31 December 2033\n8 years\nDescription of possible extension: The contract will be awarded for an initial contract period of 5 years with an option to extend for a further 3 years subject to annual review.",
    "id": "EGTI2501",
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    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
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    "status": "complete",
    "title": "EGTI2501 Enterprise Resource Planning (ERP) Platform and associated implementation partner support services (Project Prime)"
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}