Provision of Election Services

{
  "buyer": {
    "id": "GB-FTS-48017",
    "name": "Angus Council"
  },
  "date": "2025-04-22T09:41:35+01:00",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=794964.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nDetails on community benefits can be found within the qualitative criteria weighted questions\n(SC Ref:794964)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=794964",
  "id": "012292-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000781918",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-04c1bc",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Forfar",
        "postalCode": "DD8 1AP",
        "region": "UKM71",
        "streetAddress": "Angus House, Orchardbank Business Park"
      },
      "contactPoint": {
        "email": "Procurement@angus.gov.uk",
        "telephone": "+44 3452777778",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00236",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.angus.gov.uk/"
      },
      "id": "GB-FTS-48017",
      "identifier": {
        "legalName": "Angus Council"
      },
      "name": "Angus Council",
      "roles": [
        "buyer",
        "reviewContactPoint"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Dundee",
        "postalCode": "DD1 1QE",
        "region": "UKM71",
        "streetAddress": "Dundee House, 50 North Lindsay Street"
      },
      "contactPoint": {
        "email": "eprocurement@dundeecity.gov.uk",
        "telephone": "+44 1382434000"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220",
        "url": "http://www.dundeecity.gov.uk"
      },
      "id": "GB-FTS-122330",
      "identifier": {
        "legalName": "Dundee City Council"
      },
      "name": "Dundee City Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Perth",
        "postalCode": "PH1 5PH",
        "region": "UKM77",
        "streetAddress": "2 High Street"
      },
      "contactPoint": {
        "email": "contracts@pkc.gov.uk",
        "telephone": "+44 1738475000"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372",
        "url": "http://www.pkc.gov.uk"
      },
      "id": "GB-FTS-1263",
      "identifier": {
        "legalName": "Perth \u0026 Kinross Council"
      },
      "name": "Perth \u0026 Kinross Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Forfar",
        "postalCode": "DD8 3LA",
        "streetAddress": "Sheriff Court House, Market Street"
      },
      "contactPoint": {
        "email": "forfar@scotcourts.gov.uk",
        "telephone": "+44 1307462186"
      },
      "details": {
        "url": "http://www.scotcourts.gov.uk"
      },
      "id": "GB-FTS-7873",
      "identifier": {
        "legalName": "Forfar Sheriff Court"
      },
      "name": "Forfar Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G2 8LU",
        "streetAddress": "The Scottish Government, 7th Floor, 5 Atlantic Quay, 150 Broomielaw"
      },
      "contactPoint": {
        "email": "spoeprocurement@gov.scot",
        "telephone": "+44 1412425466"
      },
      "details": {
        "url": "http://www.gov.scot"
      },
      "id": "GB-FTS-88204",
      "identifier": {
        "legalName": "Single Point of Enquiry (SPoE) Scottish Government Procurement and Commercial Division"
      },
      "name": "Single Point of Enquiry (SPoE) Scottish Government Procurement and Commercial Division",
      "roles": [
        "mediationBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-05-01T14:00:00+01:00"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "Angus"
      },
      "date": "2025-05-01T14:00:00+01:00"
    },
    "classification": {
      "description": "Computer hardware acceptance testing consultancy services",
      "id": "72140000",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Angus Council, Dundee City Council and Perth \u0026 Kinross Council has a requirement to place a contract with an external service provider or providers for the provision of Electoral Services from 2025 initially to 2028 to cover any Scottish Parliamentary Elections, UK Parliamentary Elections, Local Government Elections, Local Government By Elections or Referendum.\nThis is to include:\n1. Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Packs.\n2. Absent Vote Personal Identifier Verification System (PVMS)\n3. Printing and Postage of Poll Cards",
    "documents": [
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical1"
      }
    ],
    "hasRecurrence": false,
    "id": "AC-24-089-LD",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Services related to printing",
            "id": "79820000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM71"
          },
          {
            "region": "UKM77"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      },
      {
        "additionalClassifications": [
          {
            "description": "Services related to printing",
            "id": "79820000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM71"
          },
          {
            "region": "UKM77"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Data capture services",
            "id": "72313000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM71"
          },
          {
            "region": "UKM77"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Services related to printing",
            "id": "79820000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM71"
          },
          {
            "region": "UKM77"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Suppliers can bid for individual Lots or Lot 4 which will be an all encompassing service to deliver all requirements of the tender.",
      "maximumLotsBidPerSupplier": 3
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "30",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "Combination of provision for Lots 1, 2 and 3",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "4",
        "renewal": {
          "description": "2 x 12 month renewal options"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Combination of provision for Lots 1, 2 and 3"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "30",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "The printing of all ballot papers (including ordinary, tendered and postal ballot papers) for all elections, by-elections and refenda (with the exception of scheduled Scottish local government elections which are covered by the Scottish Government Framework Agreement)  held during the Contract Period.\nThe printing of postal voting packs (including postal ballot paper(s), outer envelope addressed to the postal voter, envelope A, envelope B, postal voting statement, instruction sheet and any other inserts required) and associated issuing functions including the collation, quality checking, sealing and posting of packs via Royal Mail or other postal provider of first class postal services for all elections and referenda during the Contract Period.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 x 12 month renewal options"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers:"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "30",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "A Managed Service to verify absent vote personal identifiers on postal votes",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "2 x 12 month renewal options"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Absent Vote Personal Identifier Verification System (Postal Vote Managed Service)"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "30",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "The printing of all types of Poll Cards (including but not limited to: elector voting in person; elector who has appointed a proxy; electors proxy; postal and postal proxy Poll Card) along with the delivery.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "2 x 12 month renewal options"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Printing and Postage of Poll Cards"
      }
    ],
    "mainProcurementCategory": "services",
    "participationFees": [
      {
        "id": "1",
        "type": [
          "document"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "endDate": "2025-08-29T23:59:59+01:00"
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-05-01T14:00:00+01:00"
    },
    "title": "Provision of Election Services",
    "value": {
      "amount": 1200000,
      "currency": "GBP"
    }
  }
}