Provision of Festive Lighting

{
  "buyer": {
    "id": "GB-PPON-PHWJ-3398-PLGP",
    "name": "St. Anne\u0027s on the Sea Town Council"
  },
  "date": "2025-04-02T14:24:15+01:00",
  "id": "012535-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04ec96",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "St Annes on the Sea",
        "postalCode": "FY8 2AE",
        "region": "UKD45",
        "streetAddress": "West Lodge 5 St. Georges Road"
      },
      "contactPoint": {
        "email": "info@stannesonthesea-tc.gov.uk",
        "name": "Kevin Martin",
        "telephone": "01253 781124"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.stannesonthesea-tc.gov.uk"
      },
      "id": "GB-PPON-PHWJ-3398-PLGP",
      "identifier": {
        "id": "PHWJ-3398-PLGP",
        "scheme": "GB-PPON"
      },
      "name": "St. Anne\u0027s on the Sea Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Please note that Section 2 of document C - Christmas Lights Questionnaire Response Template has been corrected to show the total lighting requirments as outlined in document A - Tender Specification",
        "id": "012535-2025"
      }
    ],
    "description": "ST. ANNE\u0027S on the Sea TOWN COUNCIL\nTENDER SPECIFICATION\nThe appointment of a supplier and contractor for the provision of Town Centre Christmas Lights for a period of 3 or 5 years to cover Christmas 2025, 2026 and 2027 or 2025 to 2029 at a cost of no more than \u00a3100,000 over the three-year period or \u00a3140,000 over the five-year period.\nFor: The appointment of an appropriate organisation for the supply, installation, removal, storage, maintenance of Christmas Lights and maintenance of associated infrastructure\nDate: 15th March 2025\nSpecification\n\u2022\tProvision of some 53 motifs/displays on lighting columns on St. Anne\u0027s Road West, The Crescent, Orchard Road, Park Road, Garden Street and Wood Street plus festoons on both sides of St. Anne\u0027s Road West.\n\u2022\tProvision of up to 4 large free standing LED displays\n\u2022\tThe decoration of an existing natural tree in the town centre.\n\u2022\tProvision of light strings and icicle lights to six public realm domes\n\u2022\tThis can be supply or on rental agreement for the Tendering Organisation to specify or display as cost options. The Council own a small number of festoons which can be utilised.\n\u2022\tTo test, refurbish, store, install and connect to power supply and then remove all displays/features/festoons and stored by the lighting provider.\n\u2022\tTo carry out an annual function and safety check and respond to any issues with council owned LED festoon lights\n\u2022\tConsideration of multiple options for proposed new displays\n\u2022\tConsideration for opportunities to improve and/or enhance current provision\n\u2022\tAll decorative displays to be installed, tested, maintained, removed and stored when not in use.\n\u2022\tAll electrical infrastructure to be tested and maintained. Clear explanation of proposed testing regime required\n\u2022\tAll mounting infrastructure to be tested and maintained. Clear explanation of proposed testing regime required.\n\u2022\tProvision of appropriately skilled and qualified staff to attend the switch on event to turn on the lights on the date of the main Christmas event and to also carry out a switch on \u0027practice\u0027 within the 24 hours before the switch on event.\n\u2022\tTimely support service to respond to maintenance and repairs whilst in situ.\n\u2022\tDetails of all guarantees, warranties and service level agreements relating to these supplies and services\n\u2022\tAll installers must be HEA HERs registered\n\u2022\tProof of suitable and adequate supplier insurances\n\u2022\tProof of suitable and adequate installer insurances\n\u2022\tRisk Assessments and Method Statements for all deliveries, installations, commissioning and project associated works\n\u2022\tAll supplies and services must evidence that they meet current working regulations, safe working practices, working on the highway regulations and all other associated legislation and guidance relating to best practice.\n\u2022\tEnvironmental sustainability statement for all services and supplies\nPLEASE NOTE ANY TENDER MUST INCLUDE A CLEAR COMPREHENSIVE BREAKDOWN OF ALL COSTS FROM APPOINTMENT TO COMPLETION\nSt. Annes on the Sea Town Council\nWest Lodge, 5 St George\u0027s Road, St Annes on Sea Lancashire FY8 2AE\nTown Clerk Kevin Martin 01253 781124\nEmail townclerk@stannesonthesea-tc.gov.uk",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-164",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-164"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-165",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-165"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-167",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-167"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-168",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-168"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-222",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-222"
      },
      {
        "datePublished": "2025-04-02T14:24:15+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "012535-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/012535-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-04-11T16:00:00+01:00"
    },
    "id": "ocds-h6vhtk-04ec96",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
            "id": "31000000",
            "scheme": "CPV"
          },
          {
            "description": "Street-lighting columns",
            "id": "34928510",
            "scheme": "CPV"
          },
          {
            "description": "Installation services of electrical equipment",
            "id": "51110000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "6.\tTender Evaluation \u0026 Selection\n6.1\tProcurement Assessment Panel\nThe procurement assessment panel for this tender exercise will consist of SATC officers and nominated councillors\n6.2\tWritten Tender Evaluation\nThe evaluation of this tender will be based on the Most Economically Advantageous Tender (MEAT) with the tender weighted as follows:\n\u2022\tQuality Response - will have an overall weighting of 40%\n\u2022\tCost Response - will have an overall weighting of 60%\n6.3\tQuality Assessment Overview\nAll Bidders are required to submit a completed Appendix C- Questionnaire Response Template. Unless specifically instructed to do otherwise, bidders should write their responses directly into the document provided and NOT in any other format, ensuring that the document is submitted in either MS Word or PDF format.\n6.4\tQuality Question Overview\nBidders are required to answer all questions contained within the Quality Response document. Each question carries its own individual weighting as set out in the table below.\nSection No.\tDescription\tWeighting (%)\n1\tRelevant Experience\t10\n2\tDesign\t10\n3\tTesting and Support\t10\n4\tEnvironmental Sustainability\t5\n5\tSocial Value\t5\nTotal\t40%\nEach question will be scored and awarded a weighted score in line with the Quality Assessment Criteria. The total weighted score will be added to the Cost Assessment to arrive at a total tender score.\n6.5\tQuality Assessment Criteria\nBidders\u0027 responses to quality questions will be assessed by the procurement panel and awarded a score between 0 and 5 in line with the criteria set out in the table below.\nScore\tTerm\tTypical Characteristic\n0\tUnacceptable\tNo response or extremely limited response. Response inconsistent and/or unworkable and/or does not address our requirements. Shows extremely limited understanding of, and/or extremely inappropriate approach to, the matter in question.\n1\tPoor\tResponse is limited and is lacking in relation to a significant proportion of material elements, is unworkable and/or inconsistent and only partially meets our requirements. Shows limited understanding of, and/or inappropriate approach to, the matter in question.\n2\tSatisfactory\tResponse broadly responds to our requirements at a reasonable standard. Shows reasonable understanding of, and/or acceptable approach to, the matter in question.\n3\tGood\tResponse meets our requirements at a high standard and exceeds them in one or two respects. Shows very sound understanding of, and appropriate approach to, the matter in question.\n4\tVery Good\tResponse meets our requirements at a very high standard and exceeds them in a number of respects. Shows extremely sound understanding of, and a highly appropriate approach to, the matter in question.\n5\tExcellent\tExemplary response; exceeds expectations in all respects, and Bidder could not be expected to answer questions more comprehensively or appropriately.\nResponses to questions within the Questionnaire Response document must not exceed the word count advised and must not refer to any supplementary materials unless expressly requested. Attachments and appendices are only permitted where expressly requested. Photographs and diagrams may be included with the design (or attached) and each different design should be costed separately.\n6.6\tMinimum Quality Score\nSATC reserves the right, entirely at its own discretion, to disqualify any bidder which fails to reach a minimum quality score of 25%.\n6.7\tCost Assessment Overview\nThe design chosen with the questionnaire response template by the panel will then be scored on cost. The lowest priced tender will receive the full weighted score, with higher priced tenders receiving a lower score on a proportional sliding scale.\nWhere SATC feels costs submitted are not complete, or where an offer will incur third party cost, SATC may estimate these costs and add them to the costs submitted to arrive at the total cost for comparison.\n6.8\tUnsustainably Low Tenders\nIn addition to the conditions set out in this ITT, SATC reserves the right, entirely at its own discretion, to disqualify any bid that is considered to be unsustainably low."
        },
        "contractPeriod": {
          "endDate": "2029-01-05T23:59:59Z",
          "startDate": "2025-11-01T00:00:00Z"
        },
        "id": "1",
        "status": "active",
        "value": {
          "amount": 140000,
          "amountGross": 168000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "www.stannesonthesea-tc.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2025-05-12T12:00:00+01:00"
    },
    "title": "Provision of Festive Lighting",
    "value": {
      "amount": 140000,
      "amountGross": 168000,
      "currency": "GBP"
    }
  }
}