Deed of Variation of Leisure and Active Communities Contract- Agency Model

{
  "awards": [
    {
      "id": "012630-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-02204085",
          "name": "Sports and Leisure Management Limited (Everyone Active)"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-FTS-94977",
    "name": "North Hertfordshire District Council"
  },
  "contracts": [
    {
      "awardID": "012630-2025-1",
      "dateSigned": "2024-01-03T00:00:00Z",
      "id": "012630-2025-1",
      "status": "active",
      "value": {
        "amount": 158889251,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-04-02T17:11:43+01:00",
  "id": "012630-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fc45",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Letchworth Garden City",
        "postalCode": "SG63JF",
        "region": "UKH23",
        "streetAddress": "Council Offices, Gernon Road"
      },
      "contactPoint": {
        "email": "Procurement.Team@north-herts.gov.uk",
        "name": "Procurement Team",
        "telephone": "+44 1462474392"
      },
      "details": {
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "https://www.north-herts.gov.uk/"
      },
      "id": "GB-FTS-94977",
      "identifier": {
        "legalName": "North Hertfordshire District Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "name": "North Hertfordshire District Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Hinkley",
        "postalCode": "LE10 3EY",
        "region": "UKF22",
        "streetAddress": "2 Watling Drive, Sketchley Meadows"
      },
      "details": {
        "scale": "sme"
      },
      "id": "GB-COH-02204085",
      "identifier": {
        "id": "02204085",
        "legalName": "Sports and Leisure Management Limited (Everyone Active)",
        "scheme": "GB-COH"
      },
      "name": "Sports and Leisure Management Limited (Everyone Active)",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "streetAddress": "Strand"
      },
      "contactPoint": {
        "telephone": "+44 2079477156"
      },
      "id": "GB-FTS-4468",
      "identifier": {
        "legalName": "High Court"
      },
      "name": "High Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Sports facilities operation services",
      "id": "92610000",
      "scheme": "CPV"
    },
    "description": "North Hertfordshire District Council intends to vary its existing contract with Sports and Leisure Management Ltd (Everyone Active) to implement an agency model for the delivery of leisure services. Under the revised arrangement, the contractor will act as agent and the Council as principal. The services, facilities, and scope of provision remain unchanged. The purpose is to achieve VAT efficiency and consequently deliver improved financial returns . The contractor will guarantee an additional financial surplus to the Council, which is index-linked,",
    "id": "NHDC 202301-01",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Sport-related services",
            "id": "92620000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKH23"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "description": "The modification is strictly limited to restructuring the legal relationship to establish an agency model. All services, facilities, and outputs remain as originally contracted.",
        "hasOptions": false,
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "Contract modification without prior publication - Regulation 72(1)(e), Public Contracts Regulations 2015\nThe Council proposes to vary its existing leisure services contract with Sports and Leisure Management Limited (Everyone Active) to implement an agency model. This variation is made in reliance on Regulation 72(1)(e) of the Public Contracts Regulations 2015. The Council has assessed that this modification does not constitute a substantial change for the purposes of Regulation 72(8), for the following reasons:\n\u2022\tThe services delivered to the public remain unchanged, and the contract continues to apply to the same facilities and scope.\n\u2022\tThe change relates solely to the contractual structure - establishing the Council as principal and the contractor as its agent.\n\u2022\tThe contractor remains the same. Any subcontracting to a charitable trust within the contractor\u0027s group is within the scope of existing permissions.\n\u2022\tThe modification does not shift the economic balance in favour of the contractor. The contractor guarantees an additional financial return and assumes risk of HMRC non-acceptance.\n\u2022\tThe Council retains full legal and operational control, ensuring compliance with public law and vires principles.\n\u2022\tThe modification is strictly limited to what is necessary to implement the agency structure. There is no alteration to the evaluation criteria or outcome of the original competition.\nThis VTN/ VEAT notice is published pursuant to Regulation 99(3) of the Public Contracts Regulations 2015. A 10-day standstill period will be observed before execution of the Deed of Variation.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "Deed of Variation of Leisure and Active Communities Contract- Agency Model"
  }
}