Parc Clwyd Rhuthun Project - Cycle Equipment, Gym Equipment, and Canopy Shelters

{
  "buyer": {
    "id": "GB-PPON-PZMC-6131-GMVZ",
    "name": "Ruthin Town Council"
  },
  "date": "2026-02-12T15:04:14Z",
  "id": "013007-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0652eb",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Ruthin",
        "postalCode": "LL15 1AA",
        "region": "UKL13",
        "streetAddress": "The Old Courthouse"
      },
      "contactPoint": {
        "email": "clerk@ruthintowncouncil.gov.uk",
        "name": "Iolo Williams",
        "telephone": "+441824703797"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.ruthintowncouncil.gov.uk"
      },
      "id": "GB-PPON-PZMC-6131-GMVZ",
      "identifier": {
        "id": "PZMC-6131-GMVZ",
        "scheme": "GB-PPON"
      },
      "name": "Ruthin Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-07T23:59:59+01:00"
    },
    "description": "Ruthin Town Council, through the Parc Clwyd Rhuthun project, is seeking quotations for the provision, installation, and maintenance of cycle equipment, gym equipment, and canopy shelters as part of the redevelopment of Cae Ddol Park, Ruthin, and additional locations across the town.\nThis RFQ invites contractors to submit bids for:\n\u25cf\tLot 1 \u2013 Supply of the equipment.\n\u25cf\tLot 2 \u2013 Installation of the equipment (including concrete bases, surfacing, and site preparation).\nBidders may submit for one or both lots.\nThe Parc Clwyd Rhuthun project is a significant community initiative aimed at enhancing public access to outdoor recreational spaces. The scope includes:\n\u25cf\tCycle Equipment: Bike racks, bike shelters, bike pumps, and repair stands.\n\u25cf\tGym Equipment: Multi-unit outdoor gym equipment.\n\u25cf\tCanopy Shelters: Providing protection and cover for cyclists, park users, and gym users.\nScope of Work\nLot 1 \u2013 Supply of Equipment\nThe successful contractor will be required to supply:\n\u25cf\tCycle racks, cycle shelters, bike pumps, and repair stands.\n\u25cf\tOutdoor gym equipment, including multi-unit setups.\n\u25cf\tCanopy shelters for outdoor activity spaces.\nAll equipment should comply with UK safety regulations, be durable, and designed for outdoor use. Bidders should provide manufacturer details, specifications, and warranty information.  \nLot 2 \u2013 Installation of Equipment\nThe successful contractor will be required to:\n\u25cf\tInstall all items supplied under Lot 1.\n\u25cf\tPrepare the site, including concrete foundations, bases, and surfacing as required.\n\u25cf\tEnsure equipment is securely fixed and safe for public use.",
    "documents": [
      {
        "description": "request for quotation document",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361087"
      },
      {
        "description": "Specifications",
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361088"
      },
      {
        "description": "Pricing schedule",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361089"
      },
      {
        "description": "Quality and Social Value questions",
        "documentType": "biddingDocuments",
        "id": "L-4",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361090"
      },
      {
        "description": "Evaluation scoring matrix",
        "documentType": "biddingDocuments",
        "id": "L-5",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361091"
      },
      {
        "description": "Anti Colusion Certificate",
        "documentType": "biddingDocuments",
        "id": "L-6",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361092"
      },
      {
        "description": "Form of Tender",
        "documentType": "biddingDocuments",
        "id": "L-7",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=361093"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-12T15:04:14Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "013007-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/013007-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-26T15:00:00+00:00"
    },
    "id": "RTC parc clwyd 2026",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Outdoor sports equipment",
            "id": "37410000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Outdoor sports equipment",
            "id": "37410000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "The project has been split to allow for bidders to quote for supply only, supply install, and install only "
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Provide a detailed breakdown including:\n\u25cf\tUnit price for each item (Lot 1: Supply; Lot 2: Installation).\n\u25cf\tCosts for installation, including concrete bases or site preparation.\n\u25cf\tAdditional costs (delivery, warranty, etc.).\n\u25cf\tPayment terms.",
              "name": "Competitiveness and transparency",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "Provide information on specifications, quality, and compliance, including:\n\u25cf\tManufacturer details\n\u25cf\tDurability, material quality, warranty\n\u25cf\tCompliance with safety and environmental standards\n\u25cf\tRelevant case studies",
              "name": "Suitability experience case studies compliance",
              "numbers": [
                {
                  "number": 50.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Outline contribution to social value, including:\n\u25cf\tLocal economic impact\n\u25cf\tSustainability initiatives\n\u25cf\tCommunity engagement strategies",
              "name": "Sustainability local sourcing engagement",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-10-31T23:59:59+00:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "The successful contractor will be required to supply:\nCycle racks, cycle shelters, bike pumps, and repair stands.\nOutdoor gym equipment, including multi-unit setups.\nCanopy shelters for outdoor activity spaces.\nAll equipment should comply with UK safety regulations, be durable, and designed for outdoor use. Bidders should provide manufacturer details, specifications, and warranty information.  ",
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Supply of Equipment",
        "value": {
          "amount": 160000,
          "amountGross": 192000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Provide a detailed breakdown including:\nUnit price for each item (Lot 1: Supply; Lot 2: Installation).\nCosts for installation, including concrete bases or site preparation.\n\tAdditional costs (delivery, warranty, etc.).\nPayment terms.",
              "name": "Competitiveness and transparency",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Provide information on specifications, quality, and compliance, including:\nManufacturer details\nDurability, material quality, warranty\nCompliance with safety and environmental standards\nRelevant case studies",
              "name": "Suitability experience case studies compliance",
              "numbers": [
                {
                  "number": 50.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Outline contribution to social value, including:\nLocal economic impact\nSustainability initiatives\nCommunity engagement strategies",
              "name": "Sustainability local sourcing engagement",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-10-31T23:59:59+00:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "The successful contractor will be required to:\nInstall all items supplied under Lot 1.\nPrepare the site, including concrete foundations, bases, and surfacing as required.\nEnsure equipment is securely fixed and safe for public use.\nInstallation Pricing Guidance:\nBidders for Lot 2 are asked to provide a price based on the indicative quantities, dimensions, and specifications in Appendix 1. Prices should include all site preparation, concrete foundations, surfacing, and installation work.\n\u25cf\tSubmit unit rates per item (e.g., per multi-gym unit, per bike shelter, per canopy) to allow flexibility once Lot 1 supply is confirmed.\n\u25cf\tAny significant changes to equipment type, size, or quantity arising from Lot 1 will be negotiated with the successful Lot 2 contractor.\nPorous Soft Pour Finish: Areas surrounding gym equipment should be finished with a porous soft pour surface to define the space and aid grass maintenance.",
        "id": "2",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please see RFQ document",
              "type": "economic"
            },
            {
              "description": "Please see RFQ document",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Installation",
        "value": {
          "amount": 160000,
          "amountGross": 192000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "acceleratedRationale": "State of urgency",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.sell2wales.gov.wales/\nSubmissions accepted via Sell 2 Wales portal\nwww.sell2wales.gov.wales ",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en",
        "cy"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-02T12:00:00+00:00"
    },
    "title": "Parc Clwyd Rhuthun Project - Cycle Equipment, Gym Equipment, and Canopy Shelters",
    "value": {
      "amount": 320000,
      "amountGross": 384000,
      "currency": "GBP"
    }
  }
}