Provision of a Printing, Binding, Enveloping, Mailing & e-Billing Service

{
  "buyer": {
    "id": "GB-FTS-4851",
    "name": "Inverclyde Council"
  },
  "date": "2025-04-04T15:27:28+01:00",
  "description": "SPD 4D - QUALITY MANAGEMENT PROCEDURES\nIf the bidder does not hold UKAs (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) then the bidder must hold the information contained in the buyer attachment area in PCS-T (file name \"Contract Notice Additional Information\".\nSPD 4D - HEALTH AND SAFETY PROCEDURES\nIf the bidder  does not hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then the bidder must hold the information contained in the buyer attachment area in PCS-T (file name \"Contract Notice Additional Information\".\nSPD 4D.2 ENVIRONMENTAL MANAGEMENT PROCEDURES\nIf the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate then the bidder must hold the information contained in the buyer attachment area in PCS-T (file name \"Contract Notice Additional Information\".\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28788. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nA summary of the expected community benefits has been provided as follows:\nSocial Values form part of the technical evaluation criteria. 20 Social Value Points would be the Councils expectation for this contract. It will be a contractual requirement that the successful tenderer deliver the Social Values offered during the contract period\n(SC Ref:793628)",
  "id": "013170-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000793628",
      "rel": "canonical"
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  ],
  "ocid": "ocds-h6vhtk-04fd89",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Greenock",
        "postalCode": "PA15 1LX",
        "region": "UKM83",
        "streetAddress": "Corporate Procurement, Municipal Buildings, Clyde Square"
      },
      "contactPoint": {
        "email": "daniel.odonnell@inverlcuyde.gov.uk",
        "name": "Daniel ODonnell",
        "telephone": "+44 1475712364",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/dashboard/dashboard.do?_ncp=1620112394371.21473-1"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00168",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.inverclyde.gov.uk"
      },
      "id": "GB-FTS-4851",
      "identifier": {
        "legalName": "Inverclyde Council"
      },
      "name": "Inverclyde Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Greenock",
        "postalCode": "PA15 1TR",
        "streetAddress": "Sheriff Court House, 1 Nelson Street"
      },
      "id": "GB-FTS-15177",
      "identifier": {
        "legalName": "Greenock Sherriff Court"
      },
      "name": "Greenock Sherriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-05-05T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-05-05T12:00:00+01:00"
    },
    "classification": {
      "description": "Mailing services",
      "id": "79571000",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Open Tender Procedure for the Provision of a Printing, Binding, Enveloping, Mailing \u0026 e-Billing Service for Inverclyde Council.",
    "hasRecurrence": true,
    "id": "CP0588/FIN",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Mailing services",
            "id": "79571000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "deliveryLocation": {
          "description": "Inverclyde"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "20",
              "name": "Contract Mobilisation and Management",
              "type": "quality"
            },
            {
              "description": "4",
              "name": "Data Security and Compliance",
              "type": "quality"
            },
            {
              "description": "4",
              "name": "Innovation, Added Value, and Cost Efficiency",
              "type": "quality"
            },
            {
              "description": "3",
              "name": "Sustainability and Environmental Impact",
              "type": "quality"
            },
            {
              "description": "3",
              "name": "Business Continuity and Risk Management",
              "type": "quality"
            },
            {
              "description": "3",
              "name": "Fair Work First (Fair Working Practices)",
              "type": "quality"
            },
            {
              "description": "3",
              "name": "Social Value",
              "type": "quality"
            },
            {
              "description": "60",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "description": "Inverclyde Council is seeking a high-quality provider of Printing, Binding, Enveloping, Mailing, and e-Billing services. The appointed contractor will be required to supply and deliver a wide range of services, from single to full-colour print, with various finishing options. Suppliers must be capable of meeting tight deadlines, delivering to multiple locations across the Council area, and liaising with a range of internal departments. Additional information: Please refer to Tender Documents",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The period of the contract shall be 1st September 2025 - 31st August 2027, with option to extend until 31st August 2028 with a further option to extend until 31st August 2029"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "The contract period is - 1st September 2025 - 31st August 2027, with option to extend until 31st August 2028 with a further option to extend until 31st August 2029. If both extension options are utilised then Inverclyde Councils timescale for retender will be estimated around May 2029."
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "4B 1.2 Inverclyde Council will check the financial status of applicants by means of a Dun and Bradstreet assessment. In order to be considered, applicants must achieve one of the following:\n(a) Where the tenderers Dun \u0026 Bradstreet risk indicator is 3 or less, the annual contract value should also be less than 50% of the tenderers average turnover over the preceding 2 years.\nOR\nb) Where the tenderers Dun \u0026 Bradstreet risk indicator is 2 or less, the annual contract value should also be less than 75% of the tenderers average turnover over the preceding 2 years.\nPLEASE NOTE THE IMPORTANT GUIDANCE TO BIDDERS BELOW:\nAPPLICANTS ARE STRONGLY ADVISED TO SATISFY THEMSELVES THAT THEY MEET THESE CRITERIA AS FAILURE OF THE FINANCIAL CHECK WILL MEAN THAT THEIR APPLICATION WILL NOT BE CONSIDERED FURTHER. APPLICANTS SHOULD ALSO SATISFY THEMSELVES THAT THEIR DUN AND BRADSTREET RATINGS ARE CORRECT AND IT IS THE APPLICANT\u2019S RESPONSIBILITY TO RAISE ANY QUERIES WITH DUN AND BRADSTREET IF THEY FEEL A CORRECTION IS REQUIRED. THE COUNCIL WILL RELY ON THE RISK RATING IT OBTAINS AT THE TIME IT PERFORMS THE D\u0026B FINANCIAL CHECK.\nYou must provide your average yearly turnover for the last 2 years. Turnover must be provided from your audited accounts. Turnover from unaudited accounts or part year turnover will not be accepted.\nIf you are unable to provide the turnover information required due to being exempt from submission of full audited accounts, please provide an explanation on why you are exempt in response to this question. If you have responded that you are exempt from submitting full audited accounts, please confirm that you will be prepared to submit alternative information and documentation on your financial position should this be required at any point. This information could be required at selection or in the event that the bidder is identified as the preferred bidder\nFor the avoidance of doubt, the annual contract value is 140k GBP for the purposes of this financial assessment.",
          "minimum": "4B.5.1b/4B.5.2 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:\n(a)Public Liability with a minimum indemnity limit of two million pounds Sterling (2,000,000 GBP) for each claim including loss of data, breach of confidence \u0026 misuse of data.\n(b)Professional Indemnity with a minimum indemnity limit of one million pounds Sterling (1,000,000 GBP) for each and every claim.\n(c)Employers Liability with a minimum indemnity limit of five million pounds Sterling (5,000,000 GBP) for each and every claim; and\nNote: For consortium bids each member will be required to hold the above insurances",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "4C 1.2 Bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver a Printing, Binding, Enveloping, Mailing and e-Billing Service in the past 3 years. Examples must demonstrate you have experience of delivering a contract of a similar size and nature that can be transferrable into the context of this contract opportunity. (Examples from both public and/or private sector customers and clients may be provided).\n4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/dashboard/dashboard.do?_ncp=1620112394371.21473-1",
    "submissionTerms": {
      "bidValidityPeriod": {
        "endDate": "2025-10-21T23:59:59+01:00"
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-05-05T12:00:00+01:00"
    },
    "title": "Provision of a Printing, Binding, Enveloping, Mailing \u0026 e-Billing Service"
  }
}