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Totton & Eling Town Council, Grounds Maintenance Contract

Totton and Eling Town Council

Buyer Contact Info

Buyer Name: Totton and Eling Town Council

Buyer Address: Totton and Eling Town Council, Civic Centre, Testwood Lane, Totton, Hampshire, UKJ36, SO40 3AP, United Kingdom

Contact Name: Adam Cooper

Contact Email: info@tottoneling-tc.gov.uk

Contact Telephone: 02380 863138

Status
active
Procedure
open
Value
526247.0 GBP
Gross: 631496 GBP
Published
12 Feb 2026, 17:19
Deadline
20 Feb 2026, 12:00
Contract Start
n/a
Contract End
n/a
Category
services
CPV
77311000 - Ornamental and pleasure gardens maintenance services
Region
n/a
Awarded To
n/a
Official Source
Open Find a Tender

Description

Totton & Eling Town Council requires grounds maintenance services from external suppliers to fulfil duties such as grass cutting, shrub and hedge maintenance, planting and watering, assistance with re-wilding programmes and other duties as detailed in forthcoming documentation. Services required are spread across 5 sections (lots). Each lot has a different area of focus e.g. horticulture, grass maintenance of varying frequency, ditching work etc.

Linked Documents

Select a document to preview.

Opportunity Context

More Information Links

External Link: https://www.find-tender.service.gov.uk/Notice/013176-2026

Link Description: Tender notice on Find a Tender

Lots

Lot Title: Prestige Grounds Maintenance

Lot Description: 2.1.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, red, purple, light blue, orange and brown on map numbers 1, 1a, 2, 2a, 3 and 5 from April to March excluding December, January and February. 2.1.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.

Lot Section 1 Status: active

Lot Section 1 Value: GBP 119,668

Lot Section 1 Value (Gross): GBP 143,602

Lot Section 1 Contract Start: 2026-04-01T00:00:00+01:00

Lot Section 1 Contract End: 2029-03-31T23:59:59+01:00

Lot Section 1 SME Suitable: Yes

Lot Section 1 Award Criterion (quality): Quality

Lot Title: Grounds Maintenance & Trees

Lot Description: 2.2.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, blue, orange with black stripe, orange and brown on map numbers 3b and 3c to 6, 13a, 15A & 33 to 35 from February to November inclusive. 2.2.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.

Lot Section 2 Status: active

Lot Section 2 Value: GBP 77,867

Lot Section 2 Value (Gross): GBP 93,440

Lot Section 2 Contract Start: 2026-04-01T00:00:00+01:00

Lot Section 2 Contract End: 2029-03-31T23:59:59+01:00

Lot Section 2 SME Suitable: Yes

Lot Section 2 Award Criterion (quality): Quality

Lot Title: Grass Cutting & Pond Management

Lot Description: 2.3.1. The contractor shall provide a grass cutting and weed control service at the locations shown coloured green, green with blue dots and hatched areas on map numbers 7 to 15, 36, 40 & 40b from April to March excluding December, January and February. 2.3.16. Clear the Town Park ponds shown dark blue on map number 1 of reeds to a maximum of 70% by hand and arisings removed from site, the Council will indicate which reeds are to remain. Spray reeds and parrots feather with a suitable aquatic herbicide.

Lot Section 3 Status: active

Lot Section 3 Has Options: Yes

Lot Section 3 Options: 2.3.15 Additional marking available upon request subject to additional charge and contractor availability.

Lot Section 3 Value: GBP 90,729

Lot Section 3 Value (Gross): GBP 108,874

Lot Section 3 Contract Start: 2026-04-01T00:00:00+01:00

Lot Section 3 Contract End: 2029-03-31T23:59:59+01:00

Lot Section 3 SME Suitable: Yes

Lot Section 3 Award Criterion (quality): Quality

Lot Title: Grounds Maintenance & Ditches

Lot Description: 2.4.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, yellow, yellow with black hatching and pink on map numbers 7, 9, 10, 11, 16, 16A, 16B, 17 to 23, 23a, 23b to 31 & 37 to 39 from April to March excluding December, January and February.

Lot Section 4 Status: active

Lot Section 4 Has Options: Yes

Lot Section 4 Options: 2.4.9 Extra cuts may be added at any time at the discretion of the Council for which a cost will be provided by the contractor.

Lot Section 4 Value: GBP 203,810

Lot Section 4 Value (Gross): GBP 244,572

Lot Section 4 Contract Start: 2026-04-01T00:00:00+01:00

Lot Section 4 Contract End: 2029-03-31T23:59:59+01:00

Lot Section 4 SME Suitable: Yes

Lot Section 4 Award Criterion (quality): Quality

Lot Title: Grass Cutting, Rewilding & Minor Hedge Works

Lot Description: 2.5.1. The Contractor shall provide a grass cutting, grounds maintenance and rewilding service at the locations shown coloured orange, brown, brown chequered, green chequered, green crosshatched, blue crosshatched, pink dotted on map number 41 from April to March excluding December, January and February. 2.5.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and rewilding work relating to footpaths, grass, tree, plant, shrub maintenance and the like.

Lot Section 5 Status: active

Lot Section 5 Has Options: Yes

Lot Section 5 Options: 2.5.11. & 2.5.14.Extra cuts may be added at any time at the discretion of the Council for with a cost will be provided by the contractor.

Lot Section 5 Value: GBP 34,173

Lot Section 5 Value (Gross): GBP 41,008

Lot Section 5 Contract Start: 2026-04-01T00:00:00+01:00

Lot Section 5 Contract End: 2029-03-31T23:59:59+01:00

Lot Section 5 SME Suitable: Yes

Lot Section 5 Award Criterion (quality): Quality

Documents

Document Description: Not published

Document Description: Tender notice on Find a Tender

Raw Notice JSON

Expand raw payload
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        "description": "10/02/26 Question: Clarification on hedge height Page 14, 2.2.13 and 2.2.17 in relation to section 2, map 6 - The hedge in this setting currently sits some height above 1.2m.  We are happy for it to be maintained at its existing height.\n10/02/26 Question: Clarification on additional line markings Page 17, 2.3.15 - We may request additional markings beyond the defined football season should we receive a booking request.\n10/02/26 Information: It has been brought to our attention that 3rd party promotors have been engaging with bidders.  Their purpose is unclear but please be advised that our tender is published and free to view on government system find a tender link: https://www.find-tender.service.gov.uk/Notice/011166-2026?origin=Dashboard.\n10/02/26 Question: Clarification on lump sum for preparation and planting of beds Page 11, 2.1.24 - This should cover the labour for bed preparation and planting inc. materials associated with e.g. compost.  The cost of physical plant stock (flowers, shrubs, etc.) will be covered by the council.  Furthermore, the council will detach, deliver, retrieve, and re-attach railing planters biannually with the bidders maintaining them in between.\n11/02/26 Question: Concern over current state of fire breaks Page 16, 2.3.11, Map 40b - potentially neglected and may require more significant works initially.  If so, the council will consider said initial works separately.\n12/02/26 Question: Clarification on subcontracting of specialist aquatic herbicide - We are looking for relevant skills within the bidders staffing.  However, we might be willing to be flexible given the specialism of the task but would not accept any additional \"hidden\" charge from the bidder to perform this service.  This would have to be factored into any bid put forward.\n12/02/26 Question: Clarification on sports pitches - Renovations, aerations, and overseeding is not included in the scope of Lot 3 but, line marking is, as is an additional line marking clause.\n12/02/26 Question: Minimum public liability insurance - This is detailed on Page 5, 1.12.\n12/02/26 Question: Is machinery fleet information required within the Contractor Information Form - You should evidence your ability to fulfil the contract; therefore, you could do so by providing machinery fleet information.\n12/02/26 Question: Clarification on yellow markings Page 18, 2.4.11. Map 18 (7of7) - whilst faint yellow markings can be seen on Map 18 (7of7) these areas are not rough grass therefore, 2.4.11. is not applicable.  The focus of this map is the hedge marked brown at Foxhills Allotment as per the map title.\n12/02/26 Information:  Q\u0026A deadline date brought forward to 17.00pm, Thursday 12 February 2026 due to an unforeseen staffing issue.\n12/02/26 Information:  Final Tender Q\u0026A\u0027s document published on find a tender",
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            "description": "Ornamental and pleasure gardens maintenance services",
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            "description": "Weed-clearance services",
            "id": "77312000",
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            "description": "Parks maintenance services",
            "id": "77313000",
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            "id": "77314000",
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            "description": "Floral-display services",
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              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority\u0027s scrutiny panel.",
              "name": "Quality",
              "type": "quality"
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          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority\u0027s scrutiny panel.\nWe have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority\u0027s scrutiny panel.  Said Tender Evaluation Matrix will form the basis of how sections are awarded, with those scoring highest being shortlisted.  However, as there are five (5) sections and only a maximum of three (3) can be awarded to any one bidder, our authority\u0027s scrutiny panel will determine how best to fulfil the tender in its entirety.\nThis will be done fairly and transparently.  We will evaluate what sections shortlisted candidates are able to fulfil to what standard and will attempt to balance the worth of the sections awarded amongst shortlisted parties to ensure the tender remains worthwhile to the successful bidders."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "2.1.1.\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, red, purple, light blue, orange and brown on map numbers 1, 1a, 2, 2a, 3 and 5 from April to March excluding December, January and February.\n2.1.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub \t\t\tmaintenance and the like.",
        "hasRenewal": true,
        "id": "Section 1",
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          "description": "Should Totton \u0026 Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority\u0027s  scrutiny panel."
        },
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          "criteria": [
            {
              "description": "See tender document",
              "type": "economic"
            },
            {
              "description": "This part of the ground\u0027s maintenance contract is reserved for\nthose who can demonstrate experience specifically in the field of horticulture to a Level 2 Technical Certificate or higher.  Relevant comparable experience of an equivalent level will be taken into consideration.  See tender document",
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        "title": "Prestige Grounds Maintenance",
        "value": {
          "amount": 119668,
          "amountGross": 143602,
          "currency": "GBP"
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      {
        "awardCriteria": {
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              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority\u0027s scrutiny panel.",
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        "description": "2.2.1.\t\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, blue, orange with black stripe, orange and brown on map numbers 3b\nand 3c to 6, 13a, 15A \u0026 33 to 35 from February to November inclusive.\n2.2.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub \t\t\tmaintenance and the like.",
        "hasRenewal": true,
        "id": "Section 2",
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          "description": "Should Totton \u0026 Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority\u0027s  scrutiny panel."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See tender document",
              "type": "economic"
            },
            {
              "description": "See tender document",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Grounds Maintenance \u0026 Trees",
        "value": {
          "amount": 77867,
          "amountGross": 93440,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority\u0027s scrutiny panel.",
              "name": "Quality",
              "type": "quality"
            }
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        },
        "contractPeriod": {
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        "description": "2.3.1.\tThe contractor shall provide a grass cutting and weed control service at the locations shown coloured green, green with blue dots and hatched areas on map numbers 7 to 15, 36, 40 \u0026 40b from April to March excluding December, January and February.\n2.3.16.\tClear the Town Park ponds shown dark blue on map number 1 of reeds to a maximum of 70% by hand and arisings removed from site, the Council will indicate which reeds are to remain. Spray reeds and parrots feather with a suitable aquatic herbicide.",
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          "description": "Should Totton \u0026 Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority\u0027s  scrutiny panel."
        },
        "selectionCriteria": {
          "criteria": [
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              "description": "See tender document",
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              "description": "See tender document",
              "type": "technical"
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        "title": "Grass Cutting \u0026 Pond Management",
        "value": {
          "amount": 90729,
          "amountGross": 108874,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority\u0027s scrutiny panel.",
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          ],
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        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "2.4.1.\tThe Contractor shall provide a grounds maintenance service at the locations shown coloured green, yellow, yellow with black hatching and pink on map numbers 7, 9, 10, 11, 16, 16A, 16B, 17 to 23, 23a, 23b to 31 \u0026 37 to 39 from April to March excluding December, January and February.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "Section 4",
        "options": {
          "description": "2.4.9 Extra cuts may be added at any time at the discretion of the Council for which a cost will be provided by the contractor."
        },
        "renewal": {
          "description": "Should Totton \u0026 Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority\u0027s  scrutiny panel."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See tender document",
              "type": "economic"
            },
            {
              "description": "See tender document",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Grounds Maintenance \u0026 Ditches",
        "value": {
          "amount": 203810,
          "amountGross": 244572,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point.  This will be determined by our authority\u0027s scrutiny panel.",
              "name": "Quality",
              "type": "quality"
            }
          ],
          "weightingDescription": "Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services.  The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider.  Successful bids will be determined by our authority\u0027s scrutiny panel.\nWe have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority\u0027s scrutiny panel.  Said Tender Evaluation Matrix will form the basis of how sections are awarded, with those scoring highest being shortlisted.  However, as there are five (5) sections and only a maximum of three (3) can be awarded to any one bidder, our authority\u0027s scrutiny panel will determine how best to fulfil the tender in its entirety.\nThis will be done fairly and transparently.  We will evaluate what sections shortlisted candidates are able to fulfil to what standard and will attempt to balance the worth of the sections awarded amongst shortlisted parties to ensure the tender remains worthwhile to the successful bidders."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "2.5.1.\tThe Contractor shall provide a grass cutting, grounds maintenance and rewilding service at the locations shown coloured orange, brown, brown chequered, green chequered, green crosshatched, blue crosshatched, pink dotted on map number 41 from April to March excluding December, January and February.\n2.5.2.\t\tThe grounds maintenance service includes grass cutting, hedge trimming, weed control and rewilding work relating to footpaths, grass, tree, plant, shrub maintenance and the like.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "Section 5",
        "options": {
          "description": "2.5.11. \u0026 2.5.14.Extra cuts may be added at any time at the discretion of the Council for with a cost will be provided by the contractor."
        },
        "renewal": {
          "description": "Should Totton \u0026 Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years.  Any proposed extension is subject to the decision of our authority\u0027s  scrutiny panel."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See tender document",
              "type": "economic"
            },
            {
              "description": "See tender document",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Grass Cutting, Rewilding \u0026 Minor Hedge Works",
        "value": {
          "amount": 34173,
          "amountGross": 41008,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-01-15T23:59:59Z"
        }
      ]
    },
    "riskDetails": "See tender document",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "Please return the completed form of tender, schedule of unit rates for valuation of variations, contractor information form and contractor insurance declaration in an envelope marked DO NOT OPEN - TENDER FOR GROUNDS MAINTENANCE CONTRACT to Totton and Eling Town Council, Civic Centre, Testwood Lane, Totton, Hampshire SO40 3AP by 12 noon on Friday 20 February 2026.  Any tenders received by any other method will not be considered.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-20T12:00:00Z"
    },
    "title": "Totton \u0026 Eling Town Council, Grounds Maintenance Contract",
    "value": {
      "amount": 526247,
      "amountGross": 631496,
      "currency": "GBP"
    }
  }
}