Computer Aided Facility Management Software (CAFM) System Service Provision.

{
  "buyer": {
    "id": "GB-PPON-PMDM-3781-JGCD",
    "name": "Birmingham City University"
  },
  "date": "2025-04-04T19:05:05+01:00",
  "id": "013248-2025",
  "initiationType": "tender",
  "language": "en",
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      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Birmingham",
        "postalCode": "B47BD",
        "region": "UKG31",
        "streetAddress": "Joseph Priestley Building, Cardigan Street"
      },
      "contactPoint": {
        "email": "mike.owers@bcu.ac.uk",
        "name": "MIke Owers",
        "telephone": "01213317677"
      },
      "details": {
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      "id": "GB-PPON-PMDM-3781-JGCD",
      "identifier": {
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      "name": "Birmingham City University",
      "roles": [
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    "awardPeriod": {
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    "contractTerms": {
      "financialTerms": "30 days following production of invoice"
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    "coveredBy": [
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      "CPTPP"
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    "description": "Birmingham City University (BCU) has used Computer Aided Facilities Management Software (CAFM) for the last five years within its Estate.\nBCU currently has approximately 50,000 live assets it needs to manage and maintain.\nTo assist in managing an ever growing and changing property estate, BCU is now looking to renew its Computerised Aided Facilities Management System (CAFM)  service provision, to enable facility managers to effectively manage their buildings in one centralized system.\n Future CAFM system service provisions should allow for facilities managers to plan, execute, and monitor all activities involved in areas including, but not limited to, the following:\nSpace and workplace management\nAsset management\nReactive and planned preventative maintenance\nOperational facility services\nRoom reservations\nHelp Desk solutions\nTo view this notice, please click here: \nhttps://www.delta-esourcing.com/delta/viewNotice.html?noticeId=939518723",
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        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
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        "url": "https://www.delta-esourcing.com/delta/login.html"
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        "id": "A-939520193",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-939520193"
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        "documentType": "biddingDocuments",
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        "id": "A-939521051",
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        "datePublished": "2025-04-04T19:05:05+01:00",
        "description": "Tender notice on Find a Tender",
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        "format": "text/html",
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        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/013248-2025"
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    "items": [
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        "additionalClassifications": [
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            "description": "Computer-related management services",
            "id": "72510000",
            "scheme": "CPV"
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          {
            "description": "Computer facilities management services",
            "id": "72514000",
            "scheme": "CPV"
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          {
            "description": "Facilities management services involving computer operation",
            "id": "72514100",
            "scheme": "CPV"
          },
          {
            "description": "Facilities management services for computer systems development",
            "id": "72514200",
            "scheme": "CPV"
          },
          {
            "description": "Facilities management services for computer systems maintenance",
            "id": "72514300",
            "scheme": "CPV"
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        "deliveryAddresses": [
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            "countryName": "United Kingdom",
            "region": "UKG31"
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    "lots": [
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        "awardCriteria": {
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              "description": "Long criteria description",
              "name": "System Specific Requirements Questionnaire",
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                  "weight": "percentageExact"
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              "type": "quality"
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            {
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            {
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              "name": "Overall System Cost",
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        "hasRenewal": true,
        "id": "1",
        "renewal": {
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        "selectionCriteria": {
          "criteria": [
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              "description": "Potential Bidders should have a Creditsafe Credit Reference Agency score of 50% plus or be able to demonstrate financial stability by other means if offered award of contract or provide a financial guarantor.  \nPotential Bidders should also be able to demonstrate if offered award of contract the following insurance levels:\nPublic Liability Insurance \u00a35M for each and every incident\nProfessional Indemnity Insurance \u00a35M for each and every incident\nEmployer\u2019s Liability Insurance Minimum statutory limit (\u00a35M) as laid down by legislation\nProduct Liability Insurance \u00a35m per incident\nAssessed Via completion of a Procurement Specific Questionnaire (PSQ) document.\nBidders, and those connected persons and sub contractors involved in delivery of the contract should not be excluded suppliers for mandatory exclusions on the debarment list within the UK.",
              "type": "economic"
            },
            {
              "description": "Potential Bidders should have the commensurate experience of similar sized CAFM service provision delivery; and CAFM implementations within the available timescale in order to fulfil the service provision over the lifetime of the contract and ensure continuity of CAFM service provision post 1st October 2025. \nOr be able to demonstrate similar capabilities and competence.\nAssessment will be via completion of a Procurement Specific Questionnaire (PSQ) document (Previous Contract examples) or statement of 500 word statement relating to work/other related experience or competencies.\nBidders are required to have one of the following Cyber qualifications:\nCyber Essentials Certified  \nCyber Essentials Plus Certified\nISO27001 accreditation",
              "type": "technical"
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        "status": "active",
        "suitability": {
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          "currency": "GBP"
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    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "Potential Bidders should have the commensurate experience of similar sized CAFM service provision delivery; and CAFM implementations within the available timescale in order to fulfil the service provision over the lifetime of the contract and ensure continuity of CAFM service provision post 1st October 2025.\nBusiness Critical requirements of the system post 1st October 2025 suppliers need to attain are contained in Appendix 1 contained within Annex 1 of the ITT document.",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/respond/3U7367F377",
    "submissionTerms": {
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      "languages": [
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    "tenderPeriod": {
      "endDate": "2025-05-02T17:00:00Z"
    },
    "title": "Computer Aided Facility Management Software (CAFM) System Service Provision.",
    "value": {
      "amountGross": 3800000.0,
      "currency": "GBP"
    }
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}