Catering purchasing service (including a products management system)

{
  "buyer": {
    "id": "GB-UKPRN-10007167",
    "name": "University of York"
  },
  "date": "2026-02-13T10:06:22Z",
  "id": "013252-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051a1e",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PRDQ-5539-WTHX",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "York",
        "postalCode": "YO10 5DD",
        "region": "UKE21",
        "streetAddress": "Heslington"
      },
      "contactPoint": {
        "email": "procurement@york.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.york.ac.uk"
      },
      "id": "GB-UKPRN-10007167",
      "identifier": {
        "id": "10007167",
        "scheme": "GB-UKPRN"
      },
      "name": "University of York",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-22T23:59:59+01:00"
    },
    "description": "The University of York wishes to establish a contract for the provision of a fully integrated catering purchasing service (including a products management system).\nThe University has over 10 restaurants and caf\u00e9s across out campuses that serve a range of food and drink options to staff, students and the general public (https://www.york.ac.uk/eat-drink-shop/eat-drink/outlets/), there are also outlets servicing student accommodation. Most of these outlets are on the two main campuses at Heslington with two off-campus locations at Fairfax House and in the city centre at the Guildhall York.\nThe main aim is for a user-friendly, forward-looking solution which can adapt to developing technologies and maximise the value of catering purchasing management to the University. This will support a diverse range of business needs and provide a flexible approach to meet our increasing and variable demand. The University wishes to adopt and maintain a collaborative approach with the Supplier where operational requirements can contribute to future developments to ensure that value is continually delivered.\nThe Supplier to provide a catering purchasing service (including a products management system) which maximises value for money whilst delivering an integrated, customer-focused service.\nThe annual procurement spend is in the region of up to \u00a32.5M.\nA catering purchasing service is required that covers all stages of the procurement process from defining business needs and developing specifications through to contract and supplier relationship management.\nThe service will cover the above contracting activity and management of suppliers including annual price reviews and adherence to public procurement regulation and University financial regulations.\nA catering and stock management system is to be provided which includes menu and recipe management, inventory and procurement and financial administration including summary billing.\nThe system should be easy to use and enable online ordering with up-to-date pricing and invoice management to provide a fully integrated solution.\nFull details can be obtained by registering with the University\u0027s tender portal and following the bidding instructions to access the invitation to tender (ITT) documents - see Submission address and any special instructions",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-13T10:06:22Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "013252-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/013252-2026"
      }
    ],
    "id": "UY PROC 1203",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Industry specific software package",
            "id": "48100000",
            "scheme": "CPV"
          },
          {
            "description": "Business and management consultancy and related services",
            "id": "79400000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE21"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "numbers": [
                {
                  "number": 85,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Commercial",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-08-31T23:59:59+01:00",
          "maxExtentDate": "2034-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "3 year initial term + 3 year + 2 year optional extensions"
        },
        "status": "active",
        "value": {
          "amountGross": 20000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "The University will use their eTendering system in this procurement exercise. Prospective suppliers should first register on the In-Tend system at https://in-tendhost.co.uk/york/. You will then need to login using the email address and password you have chosen and click on \u0027Current Tenders\u0027. You will then be able to express an interest in the tender opportunity and immediately view and download the tender documentation. All bids must be submitted via In-Tend, using the same link.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-23T12:00:00Z"
    },
    "title": "Catering purchasing service (including a products management system)",
    "value": {
      "amountGross": 20000000,
      "currency": "GBP"
    }
  }
}