Southwark Holiday Activity and Food (HAF) Programme 2026-28

{
  "buyer": {
    "id": "GB-PPON-PXTW-7647-VDLV",
    "name": "London Borough of Southwark"
  },
  "date": "2026-02-13T17:18:43Z",
  "id": "013634-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-065460",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SE1 2QH",
        "region": "UKI44",
        "streetAddress": "Southwark Council"
      },
      "contactPoint": {
        "email": "foodandfunproposals@southwark.gov.uk",
        "name": "Rachel Isted",
        "telephone": "+44 2075257479"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.southwark.gov.uk"
      },
      "id": "GB-PPON-PXTW-7647-VDLV",
      "identifier": {
        "id": "PXTW-7647-VDLV",
        "scheme": "GB-PPON"
      },
      "name": "London Borough of Southwark",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Southwark Council is seeking to appoint providers to deliver the Holiday Activity and Food programme across Southwark, locally known as Southwark Food and Fun Programme. This programme is delivered in Easter, summer and winter school holidays to children age 4- 16 years who are eligible for benefits related Free School Meals. \nA 12 month break-clause is likely to be included in the contract, to be activated prior to the end of each 12 month period (if applicable). \nProviders will be expected to deliver the programme in line with the Department of Education\u0027s standards for holiday provision and the Council\u0027s local specification. https://www.gov.uk/government/publications/holiday-activities-and-food-programme/holiday-activities-and-food-programme-2026-to-2027#annex_a",
    "documents": [
      {
        "description": "All tender documents can all be found via this GoogleDrive link (https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing).",
        "documentType": "biddingDocuments",
        "id": "L-6",
        "url": "https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing"
      },
      {
        "description": "Please ensure this Microsoft Form is completed, alongside returning the Form of Tender, Pricing schedule spreadsheet and sample menu via email (foodandfunproposals@southwark.gov.uk).",
        "documentType": "biddingDocuments",
        "id": "L-8",
        "url": "https://forms.office.com/e/bWjbXGb2tb"
      },
      {
        "description": "All tender documents, including the specification can be found in this GoogleDrive - https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing",
        "documentType": "technicalSpecifications",
        "id": "L-7",
        "url": "https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing"
      },
      {
        "datePublished": "2026-02-13T17:18:43Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "013634-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/013634-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-06T12:00:00+00:00"
    },
    "id": "DN805638",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Health and social work services",
            "id": "85000000",
            "scheme": "CPV"
          },
          {
            "description": "Recreational, cultural and sporting services",
            "id": "92000000",
            "scheme": "CPV"
          },
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI44"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60%",
              "name": "Price",
              "type": "price"
            },
            {
              "description": "40%",
              "name": "Quality",
              "type": "quality"
            }
          ],
          "weightingDescription": "Proposals will be evaluated using a weighted model of 40% Quality, and 60% Price.  "
        },
        "contractPeriod": {
          "endDate": "2029-03-09T23:59:59+00:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "None."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 4500000,
          "amountGross": 5400000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "All document submissions (including Form of Tender, Pricing schedule spreadsheet and sample menu) are to be emailed to foodandfunproposals@southwark.gov.uk. \nPlease also ensure the separate Microsoft Form is also completed. ",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2026-03-22T11:59:00+00:00"
    },
    "title": "Southwark Holiday Activity and Food (HAF) Programme 2026-28",
    "value": {
      "amount": 4500000,
      "amountGross": 5400000,
      "currency": "GBP"
    }
  }
}