Kingfisher Schools Trust ~ Cleaning Tender

{
  "buyer": {
    "id": "GB-PPON-PXXC-7316-DQJW",
    "name": "Kingfisher Schools Trust"
  },
  "date": "2026-02-13T19:06:02Z",
  "id": "013656-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06546b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Loddon",
        "postalCode": "NR14 6JD",
        "region": "UKH17",
        "streetAddress": "Prospect House, Loddon Business Park, Little Money Road"
      },
      "contactPoint": {
        "email": "tenders@litmuspartnership.co.uk",
        "name": "Howard Allen",
        "telephone": "01276 673896"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PXXC-7316-DQJW",
      "identifier": {
        "id": "PXXC-7316-DQJW",
        "scheme": "GB-PPON"
      },
      "name": "Kingfisher Schools Trust",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-06-22T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The successful Supplier will be required to provide cleaning services for Kingfisher Schools Trust.\nThis procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to five suppliers to participate in the tender stage. Selection will be based on the criteria set out in the PSQ/tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation in order to progress to the tender stage.\nContract value is likely to be around \u00a3600,000 per annum\nKingfisher is a new trust providing direction, support and challenge to six schools in Suffolk and Norfolk. They have a mission to provide exceptional education for our pupils. They seek to have a deep understanding of our local communities but to have ambitions for young people equal to those of the very best schools and academy trusts anywhere in England.\nIn scope for this project are 6 of the Trust\u2019s schools;\n\u2022Alde Valley Academy \u2013 Secondary \u2013 currently contracted out \u2013 Approx 7298sqm\n\u2022Northgate Primary School \u2013 Primary \u2013 currently in-house cleaning \u2013 Approx 1572sqm\n\u2022Roman Hill Primary School \u2013 Primary \u2013 currently in-house cleaning \u2013 Approx 2800sqm\n\u2022Snape Primary School \u2013 Primary currently contracted out \u2013 Approx 309sqm\n\u2022Southtown Primary School \u2013 currently contracted out \u2013 Approx 834sqm\n\u2022Stowmarket High School \u2013 currently contracted out \u2013 Approx 7158sqm\nAs can be seen from the above schools in scope, there is currently a mixed economy of contracted and in-house services. There is one further school in the trust that will remain in-house for the time being, but may well come into scope in the contract term if the partnership develops as hoped.\nThe school project stakeholder\u2019s aims for this process are as follows:\n\u2022Consistency of cleanliness across the schools\n\u2022Quality of local and off-site supervision (auditing/ training/ communication/ recruitment)\n\u2022Improving communication between the service provider and school stakeholders and between the service provider and the trust\n\u2022Upgrade of machinery and technology and review of chemicals used\n\u2022Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed\n\u2022Improved and social value and environmental activity and reporting\n\u2022Development true sense of partnership with the successful service provider\n\u2022To improve the flexibility and mobility of employees to proactively and reactively support absence across the estate\nThe basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.\nThe contract being tendered is for three years in duration from August 2026 until end July 2029 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years). The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return any hours not worked to the trust.\nPlease see PSQ Document for more information.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://litmustms.co.uk/tenders/UK-UK-Loddon:-School-cleaning-services./94KK4942E5\nTo respond to this opportunity, please click here: \nhttps://litmustms.co.uk/respond/94KK4942E5",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-13T19:06:02Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "013656-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/013656-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-20T12:00:00+00:00"
    },
    "id": "ocds-h6vhtk-06546b",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH15"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Criterion 1",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Criterion 2",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "maxExtentDate": "2031-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "1+1\nPlease see PSQ Document for more information."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 3000000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Please see PSQ Document for more information."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://litmustms.co.uk/respond/94KK4942E5",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-05-22T12:00:00+01:00"
    },
    "title": "Kingfisher Schools Trust ~ Cleaning Tender",
    "value": {
      "amountGross": 3000000.0,
      "currency": "GBP"
    }
  }
}