Maintenance - Leica Proveo 8 Surgical Microscopes – 5‑Year OEM Premium Care

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2031-03-31T23:59:59+01:00",
        "startDate": "2026-04-01T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2026-02-16T11:52:17Z",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "013773-2026",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/013773-2026"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Repair and maintenance services of medical and surgical equipment",
              "id": "50420000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKF3"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2026-03-16T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-00476611",
          "name": "Leica Microsystems (UK) Limited"
        }
      ],
      "title": "Maintenance - Leica Proveo 8 Surgical Microscopes \u2013 5\u2011Year OEM Premium Care",
      "value": {
        "amount": 241570.0,
        "amountGross": 289884.0,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PTYN-5349-TLTT",
    "name": "United Lincolnshire Teaching Hospitals NHS Trust"
  },
  "date": "2026-02-16T11:52:17Z",
  "id": "013773-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0654b1",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Lincoln",
        "postalCode": "LN2 5QY",
        "region": "UKF30",
        "streetAddress": "Lincoln County Hospital, Greetwell Road"
      },
      "contactPoint": {
        "email": "matthew.thomas43@nhs.net",
        "name": "Matt Thomas"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.ulh.nhs.uk"
      },
      "id": "GB-PPON-PTYN-5349-TLTT",
      "identifier": {
        "id": "PTYN-5349-TLTT",
        "scheme": "GB-PPON"
      },
      "name": "United Lincolnshire Teaching Hospitals NHS Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Milton Keynes",
        "postalCode": "MK14 6FG",
        "region": "UKJ12",
        "streetAddress": "Larch House, Woodlands Business Park, Breckland, Linford Wood,"
      },
      "contactPoint": {
        "email": "uksales@leica-microsystems.com",
        "telephone": "08002982344"
      },
      "details": {
        "scale": "large",
        "vcse": false
      },
      "id": "GB-COH-00476611",
      "identifier": {
        "id": "00476611",
        "scheme": "GB-COH"
      },
      "name": "Leica Microsystems (UK) Limited",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The Trust intends to award a single consolidated 5\u2011year Premium Care service contract for the maintenance and support of seven (7) Leica Proveo 8 surgical microscopes installed across multiple theatre locations.\nServices include: preventative maintenance, unlimited repairs, OEM parts, firmware/software updates, Leica OneCall technical support, and RemoteCare monitoring.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "W129786",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The contracting authority intends to award this contract directly to Leica Microsystems UK in accordance with Section 41, Schedule 5 of the Procurement Act 2023.\nThe required services relate to a maintenance agreement, which is essential to deliver the operational requirements expected of the related capital equipment. \nFollowing an assessment of the market, the contracting authority has determined that Leica Microsystems UK Ltd is the only supplier capable of delivering the requirement due to:\n- Leica Microsystems being the Original Equipment Manufacturer (OEM) for the Proveo 8 system\n- Only Leica can supply OEM firmware, software, diagnostics, calibrated optical parts, and RemoteCare services.\n- Non\u2011OEM servicing would invalidate warranty and introduce clinical risk in high\u2011dependency surgical settings.\nA review of the market confirms that no alternative providers can meet the technical or operational requirements within the necessary timeframe. Competitive tendering would create risks such as service interruption or non\u2011compliant delivery.\nThe contracting authority confirms that the proposed contract offers demonstrable value for money, taking into account supplier capability, whole\u2011life cost considerations, and the risks associated with competing the requirement.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ],
    "status": "complete",
    "title": "Maintenance - Leica Proveo 8 Surgical Microscopes \u2013 5\u2011Year OEM Premium Care"
  }
}