Automatic Passenger Count System Maintenance & Licensing

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2027-10-16T23:59:59+01:00",
        "maxExtentDate": "2031-10-16T23:59:59+01:00",
        "startDate": "2026-04-01T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2026-02-16T12:24:00Z",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "013805-2026",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/013805-2026"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Railway passenger coaches",
              "id": "34622200",
              "scheme": "CPV"
            },
            {
              "description": "Data collection and collation services",
              "id": "72314000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKC"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKD"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKE"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKF"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKG"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKH"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKI"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2026-04-01T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "Cross Country and the supplier will agree a 4 year extension in writing. This will be used to ensure continuity of services."
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-01209516",
          "name": "JOURNEO FLEET SYSTEMS LIMITED"
        }
      ],
      "value": {
        "amount": 936000.0,
        "amountGross": 1123200,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-COH-04402048",
    "name": "XC TRAINS LIMITED"
  },
  "date": "2026-02-16T12:24:00Z",
  "id": "013805-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0654c8",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PMZG-5533-GPWG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Business Park",
        "postalCode": "SR3 3XP",
        "region": "UKC23",
        "streetAddress": "C/O Arriva Plc 1 Admiral Way"
      },
      "contactPoint": {
        "email": "procurement.admin@crosscountrytrains.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-04402048",
      "identifier": {
        "id": "04402048",
        "scheme": "GB-COH"
      },
      "name": "XC TRAINS LIMITED",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PZVH-4987-YXWM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Ashby-De-La-Zouch",
        "postalCode": "LE65 1NF",
        "region": "UKF22",
        "streetAddress": "12 Charter Point Way"
      },
      "contactPoint": {
        "email": "tenders@journeo.com"
      },
      "details": {
        "scale": "large",
        "url": "https://journeo.com",
        "vcse": false
      },
      "id": "GB-COH-01209516",
      "identifier": {
        "id": "01209516",
        "scheme": "GB-COH"
      },
      "name": "JOURNEO FLEET SYSTEMS LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Provision of maintenance and licensing services to the newly fitted Automatic Passenger Counting (APC) equipment on XC\u0027s Turbostar and Voyager Fleets.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "ocds-h6vhtk-0654c8",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "sme": true
        }
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The rolling stock operated by XC Trains is owned by the respective Rolling Stock Companies (ROSCOs), who hold contractual rights to nominate and mandate the suppliers used for work on their assets. For this requirement, the ROSCO has specified the supplier that must be used.\nBecause the ROSCO retains ownership and technical authority over the fleet, we are not able to select an alternative provider or run a competitive process. Appointing any other supplier would breach existing lease and maintenance agreements, risk incompatibility with proprietary systems, compromise safety obligations, and potentially invalidate warranties.\nThere are no viable alternatives due to the technical, contractual, and safety constraints linked to the ROSCO\u2011controlled rolling stock. Only the supplier mandated by the ROSCO can legally and safely carry out the required work.\nA direct award is therefore justified on the basis as per the procurement act 2023 under section 43 - paragraph 7 incompatibility therefore competition is not possible and a single\u2011supplier situation exists due to contractual and technical exclusivity.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ],
    "status": "complete",
    "title": "Automatic Passenger Count System Maintenance \u0026 Licensing"
  }
}