Fleet Management

{
  "buyer": {
    "id": "GB-COH-05046791",
    "name": "Wales \u0026 West Utilities Limited"
  },
  "date": "2026-02-16T15:58:38Z",
  "id": "013973-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06553b",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PMVL-3238-DQDX",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Newport",
        "postalCode": "NP10 8FZ",
        "region": "UKL21",
        "streetAddress": "Wales \u0026 West House"
      },
      "contactPoint": {
        "email": "wwuprocurement@wwutilities.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-05046791",
      "identifier": {
        "id": "05046791",
        "scheme": "GB-COH"
      },
      "name": "Wales \u0026 West Utilities Limited",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-08-01T23:59:59+01:00"
    },
    "description": "The purpose of this procurement event will be for the sourcing of a centralised Fleet Management solution (SaaS) that consolidates all transport data sources into a unified platform, enabling improved operational efficiency, compliance and more strategic decision-making. \nCurrently, this project is focused on centralising data records for Heavy Goods Vehicles (HGV) only. However, there are plans to extend the use of the chosen SaaS solution to Light Commercial Vehicles (LCV), enabling centralised management of all WWU commercial transportation, assuming the management of HGVs is deemed successful. \nThe Supplier shall provide, implement, integrate and support the SaaS Solution encompassing these functions ensuring it is scalable and configurable.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-16T15:58:38Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "013973-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/013973-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-02T17:00:00Z"
    },
    "expressionOfInterestDeadline": "2026-03-09T17:00:00Z",
    "id": "ocds-h6vhtk-06553b",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Industry specific software package",
            "id": "48100000",
            "scheme": "CPV"
          },
          {
            "description": "Vehicle-fleet management services",
            "id": "50111100",
            "scheme": "CPV"
          },
          {
            "description": "Vehicle-fleet-support services",
            "id": "50111110",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "System Functionality \u0026 Integration",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cyber Security, Regulatory Compliance and Data Security",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Operational Resilience \u0026 Business Continuity",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "User Experience \u0026 Accessibility",
              "numbers": [
                {
                  "number": 8,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Innovation and Future Proofing",
              "numbers": [
                {
                  "number": 7,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Implementation, Support and Maintenance",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Supplier Demonstration and Presentation",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Whole Life Cost across term of contract",
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Commercial Compliance",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "maxExtentDate": "2034-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The inclusion of additional services for LCVs that will be transitioned across over the term of the contract.\nAdditional new functionality that is released by the service provider that will improve management of the WWU Fleet"
        },
        "renewal": {
          "description": "Contract Duration: The agreement will be established with a core contract length of 3 years plus options for extensions (2 + 2 + 1 years), subject to performance and business need. A maximum term of 8 years."
        },
        "status": "active",
        "value": {
          "amountGross": 2000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "WWU is undertaking the procurement in three phases as outlined below. \n1. Conditions of Participation (CoP): Suppliers who express an interest in this procurement event are invited to complete a CoP Questionnaire to ensure compliance with the basic legal, financial and ethical standards expected of WWU suppliers. Includes tender specific technical standards.\n2.  Final Tender: Suppliers who are shortlisted following CoP will be invited to submit a detailed written technical  and commercial submission based on technical requirements and evaluation criteria published by WWU. Suppliers will be shortlisted again to take forward to presentations following assessment of written submissions. \n3. Presentation/Demonstations: Shortlisted suppliers shall be invited to deliver a Presentation/Demonstration of their proposed solution and provide WWU with a Sandbox environment. Presentations/Demonstrations shall be assessed and scored in accordance with the award criteria set by WWU. The Sandbox environment shall be used to verify supplier Final Tender submissions and scores combined to select the most advantageous tender."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "WWU is using Jaggaer for this procurement which means the Conditions of Participation (the \"CoP\") and the forms for submitting a Response are only available in electronic form. They can be accessed via a web browser at \nhttps://sourcing4wwu.ukp.app.jaggaer.com/web/login.html\nSuppliers must register at the \"How to Register\" link on the homepage. Once Suppliers have received their log in details, suppliers must request access to the tender documents by e-mailing wwuprocurement@wwutilities.co.uk; Please include your registration details on the e-mail as these will be required to provide access to the procurement documents.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Fleet Management",
    "value": {
      "amountGross": 2000000,
      "currency": "GBP"
    }
  }
}