Buyer Name: THE PIRBRIGHT INSTITUTE
Buyer Address: Pirbright Laboratory Ash Road, Woking, UKJ25, GU24 0NF, United Kingdom
Contact Email: Procurement.department@pirbright.ac.uk
Buyer Name: THE PIRBRIGHT INSTITUTE
Buyer Address: Pirbright Laboratory Ash Road, Woking, UKJ25, GU24 0NF, United Kingdom
Contact Email: Procurement.department@pirbright.ac.uk
Project Background The contract is for a single supplier to provide Maintenance and Servicing to the Institute’s 10 Emergency standby generators. Each generator listed below requires two service visits per year, one minor and one major visit. We expect to be advised if any of the generators require changing or replacing items such as Oil, Oil/Air and fuel filters, coolant, Oil, fuel lines, fuel quality, plugs, leads etc other than detailed in the site maintenance specification doc 3.2. These costs will be extra to contract costs and require approval of additional quotations. Service dates to be set out in advance between the Pirbright maintenance scheduler and company contact. Several visits may have to be arranged due to our building shutdown schedule so it may not be possible to service all the engines in one continuous site visit. It is also suggested that the site has a dedicated engineer who would seek to attain security clearance for the site so as to work independently of engineering services escorting engineers and to have a skill level where they are able to sign on and off work permits in advance and following servicing or breakdown or extra to contract works. For more information, please see Schedule 5.a - Contract Specification Document - Site Generator.
No linked documents found for this notice.
External Link: https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
Link Description: The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
External Link: https://www.find-tender.service.gov.uk/Notice/014018-2026
Link Description: Tender notice on Find a Tender
Lot 1 Status: active
Lot 1 Value (Gross): AED 0
Lot 1 Contract Start: 2026-05-01T00:00:00+01:00
Lot 1 Contract End: 2029-04-30T23:59:59+01:00
Lot 1 Award Criterion (price): Simple description
Document Description: The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
Document Description: Not published
Document Description: Tender notice on Find a Tender
{
"buyer": {
"id": "GB-COH-00559784",
"name": "THE PIRBRIGHT INSTITUTE"
},
"date": "2026-02-16T16:45:37Z",
"id": "014018-2026",
"initiationType": "tender",
"language": "en",
"ocid": "ocds-h6vhtk-05e85e",
"parties": [
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Woking",
"postalCode": "GU24 0NF",
"region": "UKJ25",
"streetAddress": "Pirbright Laboratory Ash Road"
},
"contactPoint": {
"email": "Procurement.department@pirbright.ac.uk"
},
"details": {
"classifications": [
{
"description": "Public undertaking",
"id": "publicUndertaking",
"scheme": "UK_CA_TYPE"
}
],
"url": "https://www.pirbright.ac.uk/"
},
"id": "GB-COH-00559784",
"identifier": {
"id": "00559784",
"scheme": "GB-COH"
},
"name": "THE PIRBRIGHT INSTITUTE",
"roles": [
"buyer"
]
}
],
"tag": [
"tender"
],
"tender": {
"aboveThreshold": true,
"awardPeriod": {
"endDate": "2026-04-14T23:59:59+01:00"
},
"description": "Project Background\nThe contract is for a single supplier to provide Maintenance and Servicing to the Institute\u2019s 10 Emergency standby generators.\nEach generator listed below requires two service visits per year, one minor and one major visit.\nWe expect to be advised if any of the generators require changing or replacing items such as Oil, Oil/Air and fuel filters, coolant, Oil, fuel lines, fuel quality, plugs, leads etc other than detailed in the site maintenance specification doc 3.2. These costs will be extra to contract costs and require approval of additional quotations. Service dates to be set out in advance between the Pirbright maintenance scheduler and company contact. Several visits may have to be arranged due to our building shutdown schedule so it may not be possible to service all the engines in one continuous site visit. It is also suggested that the site has a dedicated engineer who would seek to attain security clearance for the site so as to work independently of engineering services escorting engineers and to have a skill level where they are able to sign on and off work permits in advance and following servicing or breakdown or extra to contract works.\nFor more information, please see Schedule 5.a - Contract Specification Document - Site Generator.",
"documents": [
{
"description": "The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home",
"documentType": "biddingDocuments",
"id": "L-1",
"url": "https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home"
},
{
"description": "Not published",
"documentType": "conflictOfInterest",
"id": "conflictOfInterest"
},
{
"datePublished": "2026-02-16T16:45:37Z",
"description": "Tender notice on Find a Tender",
"documentType": "tenderNotice",
"format": "text/html",
"id": "014018-2026",
"noticeType": "UK4",
"url": "https://www.find-tender.service.gov.uk/Notice/014018-2026"
}
],
"id": "EMS/SEGM/2026",
"items": [
{
"additionalClassifications": [
{
"description": "Generators",
"id": "31120000",
"scheme": "CPV"
},
{
"description": "Generator units",
"id": "31122000",
"scheme": "CPV"
},
{
"description": "Emergency generator",
"id": "31127000",
"scheme": "CPV"
},
{
"description": "Parts of electric motors, generators and transformers",
"id": "31160000",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services",
"id": "50000000",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of generators",
"id": "50532300",
"scheme": "CPV"
}
],
"id": "1",
"relatedLot": "1"
}
],
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"lots": [
{
"awardCriteria": {
"criteria": [
{
"description": "Price 50% / 50% Quality/Technical. All details can be found in the ITT doc",
"name": "Simple description",
"type": "price"
}
],
"weightingDescription": "Price 50% / 50% Quality/Technical. All details can be found in the ITT doc"
},
"contractPeriod": {
"endDate": "2029-04-30T23:59:59+01:00",
"maxExtentDate": "2030-04-30T23:59:59+01:00",
"startDate": "2026-05-01T00:00:00+01:00"
},
"hasRenewal": true,
"id": "1",
"renewal": {
"description": "1x 12 month Optional Extension"
},
"status": "active",
"value": {
"amountGross": 0,
"currency": "AED"
}
}
],
"mainProcurementCategory": "services",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"status": "active",
"submissionMethodDetails": "Submissions for this tender need to be made via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home .",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-03-20T12:00:00+00:00"
},
"title": "Site Emergency Generator Maintenance",
"value": {
"amountGross": 0,
"currency": "GBP"
}
}
}