M&E and Building Maintenance Services

{
  "buyer": {
    "id": "GB-PPON-PXNY-4251-DZLZ",
    "name": "The Police and Crime Commissioner for Warwickshire"
  },
  "date": "2025-04-10T11:53:53+01:00",
  "id": "014248-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05007a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Leek Wootton",
        "postalCode": "CV35 7QB",
        "region": "UKG13",
        "streetAddress": "Warwickshire Police Headquarters"
      },
      "contactPoint": {
        "email": "procurement@warwickshire.police.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PXNY-4251-DZLZ",
      "identifier": {
        "id": "PXNY-4251-DZLZ",
        "scheme": "GB-PPON"
      },
      "name": "The Police and Crime Commissioner for Warwickshire",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "We have issued a previous procurement for the same services within the last 12 months that was abandoned and we believe that the market is aware that we would be re-tendering for these services imminently.  No specific market engagement has been conducted in relation to this specific procurement exercise."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-30T23:59:59+00:00"
    },
    "description": "You are invited to tender for the provision of building maintenance services to Warwickshire Police.  The requirement will be tendered as a single requirement.  \nWe are seeking a provider who can work with us to deliver and maintain the following service objectives\n\u2022\tProvide a safe working environment for officers, staff and visitors.\n\u2022\tEnsure compliance with all statutory requirements, internal standards, and industry best practice requirements inclusive of all specific manufacturers\u2019 requirements.\n\u2022\tMaximise the useful life span of the building, plant and equipment.\n\u2022\tProvide an efficient and effective reactive and remedial service.\n\u2022\tOptimise the sustainability of the estate.\n\u2022\tEnsure value for money in the delivery of services.\n\u2022\tProvide recommendations and strategy support regarding long term maintenance / plant replacement requirements.  \n\u2022\tPlant life cycle recommendations.\n\u2022\tCarbon reduction recommendations and to assist the employer with its carbon reduction targets.\nThe scope of the requirement includes but shall not be limited to:\n\u2022\tPlanned Maintenance of mechanical \u0026 electrical assets and plant.\n\u2022\tStatutory Maintenance\n\u2022\t24/7 Reactive Maintenance Service including call centre facilities and remote management of all reactive calls and engineer dispatch\n\u2022\tRemedial Maintenance\n\u2022\tBuilding Fabric Maintenance\n\u2022\tMinor Building Works Projects\n\u2022\tSupport to Minor Office Moves\n\u2022\tEquipment, Materials and Consumables Management\n\u2022\tDocumentation \u0026 Record Keeping including all certification and compliance records for all systems including Force CAFM system\n(Fire, Alarms, Access Control, BMS and Lifts are out of scope - see Procurement Documents for further information)\nThis procurement will be a competitive flexible procedure including the following stages:\n\u2022\tStage 1 - Participation\n\u2022\tStage 2 \u2013 Tender including site visits\n\u2022\tStage 3 \u2013 Dialogue (Face to face sessions)\n\u2022\tStage 4 - Best \u0026 Final Offer\n\u2022\tStage 5 - Contract Award\nAll expressions of interest should be made via the Warwickshire Police InTend tendering portal accessible via the InTend Bluelight Hub: https://sell2.in-tend.co.uk/blpd/home. You can view the tender details via the `Tenders` tab. However to view the procurement documents you MUST register/ log in. To register please go to the `Portals` section and select Warwickshire Police to get to our tender portal. If you are already registered, simply log in and go the `Tenders` section to access the tender and the documents.\nPlease note your tender return must be submitted via the InTend portal prior to the submission deadline.\nLink to Supplier Guide for the InTend Sell2Bluelight system  https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf\nAny questions relating to this procurement procedure must be made via the Correspondence function on the InTend portal.",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://sell2.in-tend.co.uk/blpd/publictenders"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-04-10T11:53:53+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "014248-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/014248-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-06T16:00:00+00:00"
    },
    "id": "WPA25-0017",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Construction work",
            "id": "45000000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance of plant",
            "id": "45259000",
            "scheme": "CPV"
          },
          {
            "description": "Purification-plant repair and maintenance work",
            "id": "45259200",
            "scheme": "CPV"
          },
          {
            "description": "Heating-plant repair and maintenance work",
            "id": "45259300",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of measuring, testing and checking apparatus",
            "id": "50410000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery",
            "id": "50500000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of machinery",
            "id": "50530000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services for non-electrical machinery",
            "id": "50531000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of boilers",
            "id": "50531100",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of electrical machinery, apparatus and associated equipment",
            "id": "50532000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of generators",
            "id": "50532300",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of electrical and mechanical building installations",
            "id": "50710000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of electrical building installations",
            "id": "50711000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of mechanical building installations",
            "id": "50712000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of central heating",
            "id": "50720000",
            "scheme": "CPV"
          },
          {
            "description": "Lift-maintenance services",
            "id": "50750000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of catering equipment",
            "id": "50883000",
            "scheme": "CPV"
          },
          {
            "description": "Installation services of office equipment",
            "id": "51620000",
            "scheme": "CPV"
          },
          {
            "description": "Heating engineering services for buildings",
            "id": "71314310",
            "scheme": "CPV"
          },
          {
            "description": "Building services",
            "id": "71315000",
            "scheme": "CPV"
          },
          {
            "description": "Building-fabric consultancy services",
            "id": "71315100",
            "scheme": "CPV"
          },
          {
            "description": "Building consultancy services",
            "id": "71315200",
            "scheme": "CPV"
          },
          {
            "description": "Building services consultancy services",
            "id": "71315210",
            "scheme": "CPV"
          },
          {
            "description": "Building surveying services",
            "id": "71315300",
            "scheme": "CPV"
          },
          {
            "description": "Building-inspection services",
            "id": "71315400",
            "scheme": "CPV"
          },
          {
            "description": "Artificial and natural lighting engineering services for buildings",
            "id": "71318100",
            "scheme": "CPV"
          },
          {
            "description": "Engineering design services for mechanical and electrical installations for buildings",
            "id": "71321000",
            "scheme": "CPV"
          },
          {
            "description": "Ancillary building services",
            "id": "71326000",
            "scheme": "CPV"
          },
          {
            "description": "Technical building-inspection services",
            "id": "71631300",
            "scheme": "CPV"
          },
          {
            "description": "Building and facilities management services",
            "id": "79993000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Stage 1 - Pass / Fail\nStage 2 - 55% Quality - Written Tender : 10% Social Value - Written Tender : 35% Price - 4 highest scoring bidders will be shortlisted for participation in Stage 3\nStage 3 - Face to Face sessions, no scoring or down-select\nStage 4 - Best and Final Offer, 40% Tender score from Stage 2 : 25% Final Written Response : 35% Final Pricing\nFull details as set out in Section 6 of the Invitation to Tender",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "Stage 1 - Pass / Fail\nStage 2 - 55% Quality - Written Tender : 10% Social Value - Written Tender : 35% Price - 4 highest scoring bidders will be shortlisted for participation in Stage 3\nStage 3 - Face to Face sessions, no scoring or down-select\nStage 4 - Best and Final Offer, 40% Tender score from Stage 2 : 25% Final Written Response : 35% Final Pricing\nFull details as set out in Section 6 of the Invitation to Tender"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+00:00",
          "maxExtentDate": "2031-03-31T23:59:59+00:00",
          "startDate": "2026-04-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "2 x 12 month extensions"
        },
        "status": "active",
        "value": {
          "amount": 5000000,
          "amountGross": 6000000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Stage 1 - Participation\nStage 2 \u2013 Tender including site visits\nStage 3 \u2013 Dialogue (Face to face sessions)\nStage 4 - Best \u0026 Final Offer\nStage 5 - Contract Award\nWe reserve the right to refine the award criteria during the procedure prior to inviting final tenders.\nFurther detail is provided within the Invitation To Tender document."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "Where stages require the submission of documents on In-tend, you must submit one electronic copy of the entire stage response via the Tendering portal. Please clearly label the title of all electronic files uploaded so that they are easily identifiable.\nAll documents must be completed in English.\nIn submitting via the Tendering portal, please upload your submission using the \u0027Attach documents\u0027 button \u2013 please do not send via any other method and please do not use the correspondence function as this will not be accepted. Please ensure that once attached you click \u2018Submit Response\u2019. Failure to submit by the required deadline will result in disqualification from the procedure.\nNOTE: Large files may take some time to upload. We advise that you log-on to commence your upload process at least 2 hours prior to the deadline. \nhttps://sell2.in-tend.co.uk/blpd/publictenders",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-05-09T12:00:00Z"
    },
    "title": "M\u0026E and Building Maintenance Services",
    "value": {
      "amount": 5000000,
      "amountGross": 6000000,
      "currency": "GBP"
    }
  }
}