V&A - Hard FM

{
  "buyer": {
    "id": "GB-PPON-PQLN-4536-WVGN",
    "name": "Victoria and Albert Museum"
  },
  "date": "2026-02-17T13:25:29Z",
  "id": "014309-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-065602",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW7 2RL",
        "region": "UKI33",
        "streetAddress": "Cromwell Road"
      },
      "contactPoint": {
        "email": "procurement@vam.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.vam.ac.uk/"
      },
      "id": "GB-PPON-PQLN-4536-WVGN",
      "identifier": {
        "id": "PQLN-4536-WVGN",
        "scheme": "GB-PPON"
      },
      "name": "Victoria and Albert Museum",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Preliminary market engagement was carried out for both Soft FM and Hard FM in April 2025. The notice can be viewed here: https://www.find-tender.service.gov.uk/Notice/013512-2025"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-27T23:59:59+01:00"
    },
    "description": "The V\u0026A is seeking to appoint a single supplier for Hard Facilities Management (Hard FM) service delivery across its multisite estate, including:\n\u2022\tV\u0026A South Kensington\n\u2022\tYoung V\u0026A \n\u2022\tV\u0026A East Storehouse\n\u2022\tV\u0026A East Museum - opening in East London, April 2026.\nThe Contract for the delivery of Hard FM services will include but not be limited to the below services:\n\u2022\tGeneral Services\n\u2022\tMechanical Maintenance\n\u2022\tElectrical Maintenance\n\u2022\tPublic Health Maintenance\n\u2022\tFabric Maintenance\n\u2022\tRoof Maintenance\n\u2022\tLife Safety - at V\u0026A East Museum and V\u0026A East Storehouse. \nSoft FM services are not within the scope of this contract and have been procured separately. We will therefore also not require Total FM services. This is a single contract to deliver Hard FM services only.\nApplicants must be able to deliver all services set out in this notice and the PQQ pack to be considered to be invited to tender. For more information, please log on to Delta and download the PQQ pack which includes our draft Scope of Service.\nPlease note that the estimated value stated in this contract is inclusive of all options and extensions. This means it is based on the extended seven year term and includes some allowances for ad hoc services.\nThe following organisation is carrying out part of the procurement on our behalf: Mortice Consulting Limited, company number 10639824, whose registered address is 26-28 Molesey Road, Hersham, Walton On Thames, Surrey, United Kingdom, KT12 4RQ. Their role in this procurement is assisting us with drafting procurement documentation and evaluating submissions from suppliers.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "http://www.delta-esourcing.com/respond/5A7788Y9G7"
      },
      {
        "datePublished": "2026-02-17T13:25:29Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "014309-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/014309-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-10T12:00:00Z"
    },
    "expressionOfInterestDeadline": "2026-03-20T12:00:00Z",
    "id": "VA/CON/F25/01",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Roof repair and maintenance work",
            "id": "45261900",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          },
          {
            "description": "Mechanical and electrical engineering services",
            "id": "71334000",
            "scheme": "CPV"
          },
          {
            "description": "Building and facilities management services",
            "id": "79993000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "We have already split our FM requirement into two contracts, Soft FM (previously procured separately) and Hard FM (this contract). Our market engagement exercise revealed broad support for the proposed scope. This contract packaging ensures we can achieve maximum value and operational and technical efficiency whilst still being at a size that is accessible to SMEs."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2032-03-31T23:59:59+01:00",
          "maxExtentDate": "2034-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The inclusion of any additional services that may reasonably be required and are relevant to the service delivery, to be instructed by means of a contract variation. This includes additional services as described within the scope documents.\nKnown Risks (under Procurement Act, Schedule 8, Sections 5-7) are not included in the contract value estimation. Known Risks will include changes outside of ours and the supplier\u0027s control such as to living wage, inflation, and statutory changes that affect the sums paid.\nThe estimated total contract value includes all options and extensions and we have also added a 4% inflation estimate for the purpose of this notice."
        },
        "renewal": {
          "description": "The Initial Contract Term will be 5 years starting on the Service Commencement Date plus a potential First and Second Extension Period of twelve (12) months each to a maximum term of 7 years."
        },
        "secondStage": {
          "maximumCandidates": 6,
          "minimumCandidates": 4
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "A minimum of \u00a34m turnover is recommended for this contract",
              "type": "economic"
            },
            {
              "description": "As set out in the PQQ pack",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 29618604,
          "amountGross": 35542324.8,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Stage 1 - Submission of PQQs to be evaluated against Conditions of Participation and establish a shortlist of suppliers to invite to tender.\nStage 2 - Submission of Tenders to be evaluated against Award Criteria and establish the Most Advantageous Tender to be awarded the contract. Includes a dialogue stage before tenders are submitted, and presentation and clarification interviews after tenders are submitted.\nAward criteria may be revised before Stage 2 commences."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "Applications must be submitting electronically via http://www.delta-esourcing.com/respond/5A7788Y9G7",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "V\u0026A - Hard FM",
    "value": {
      "amount": 29618604,
      "amountGross": 35542324.8,
      "currency": "GBP"
    }
  }
}