The Supply and Delivery of Bottled and Bulk Gas

{
  "buyer": {
    "id": "GB-FTS-73933",
    "name": "Glasgow City Council"
  },
  "date": "2026-02-17T14:12:27Z",
  "description": "Health \u0026 Safety \u2014 the H\u0026S Questionnaire is contained in the attachments section of PCS-T. Applicants must respond to the H\u0026S Questionnaire as part of their submission. Documented evidence validating responses provided to the H\u0026S Questionnaire will require to be provided at the request for documentation (Rfd) stage. As Health \u0026 Safety is pass/fail criteria, failure to provide a completed questionnaire and/or provide the evidence requested at Rfd stage may result in your organisation being assessed as having failed.\nFreedom of Information Act \u2014 Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the Qualification Envelope within the PCS Tender portal (NB the council does not bind itself to withhold this information).\nBidders Amendments \u2014 Applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Applicants will be required to complete the ts amendment certificate that is contained within the Qualification Envelope within PCS Tender portal.\nPrompt Payment \u2014 The successful bidderr shall, as a condition of being awarded the tender, be required to demonstrate to the council\u0027s satisfaction that all funds due to the tenderer\u0027s permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the bidder) be paid within 30 days of receipt. The successful bidder shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the Qualification Envelope within PCS Tender portal.\nNon Collusion \u2014 Applicants will be required to complete the Non Collusion certificate contained in the Qualification Envelope within the PCS Tender portal.\nInsurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, contained in the Qualification Envelope within the PCS Tender portal authorising the Council to request copies of insurance documents from the supplier\u2019s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.\nTerms and Conditions are located within the buyers attachments are bidders within the PCS Tender portal.\nAdditional information pertaining to this contract notice is contained in the Invitation to Tender and ESPD statement documents situated within the buyers attachments area of PCS-T. Bidders must ensure they read these documents in line with this contract notice.\nBidders will be asked to review a community benefits menu and indicate the type and volume of any Community Benefit they would be willing to offer through the delivery of this contract.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31118. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThe council is committed to maximising Community Benefits from procurement activity.  This will be achieved through the inclusion of specific clauses within procurement contracts known as Community Benefits clauses.  Community Benefit clauses are requirements which deliver wider benefits in addition to the core purpose of a contract. These clauses can be used to build a range of economic, social or environmental conditions into the delivery of council contracts.\n(SC Ref:823632)",
  "id": "014354-2026",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000823632",
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  ],
  "ocid": "ocds-h6vhtk-065621",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G2 1DU",
        "region": "UKM82",
        "streetAddress": "40 John St, City Chambers"
      },
      "contactPoint": {
        "email": "Niall.Milroy@glasgow.gov.uk",
        "name": "Niall Milroy",
        "telephone": "+44 1412876424",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.glasgow.gov.uk"
      },
      "id": "GB-FTS-73933",
      "identifier": {
        "legalName": "Glasgow City Council"
      },
      "name": "Glasgow City Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "streetAddress": "PO Box 23, 1 Carlton Place"
      },
      "contactPoint": {
        "email": "glasgow@scotcourts.gov.uk",
        "telephone": "+44 1414298888"
      },
      "id": "GB-FTS-3515",
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      },
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-03-25T12:00:00Z"
    },
    "bidOpening": {
      "date": "2026-03-25T12:00:00Z"
    },
    "classification": {
      "description": "Gases",
      "id": "24100000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Glasgow City Council (\u2018the council\u2019) invites tender bids for the establishment of a single \u2013 supplier framework agreement for the supply and delivery of bottled and bulk gas products..\nThe successful supplier will also be responsible for the uplifting, removal, and environmentally compliant disposal of all cylinders supplied during the framework period.\nThis procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this Contract Notice when completing the SPD in PCS-T.",
    "hasRecurrence": false,
    "id": "GCC005842CPU",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Gaseous fuels",
            "id": "09120000",
            "scheme": "CPV"
          },
          {
            "description": "Liquefied Petroleum Gas (LPG)",
            "id": "09133000",
            "scheme": "CPV"
          },
          {
            "description": "Hydrogen, argon, rare gases, nitrogen and oxygen",
            "id": "24111000",
            "scheme": "CPV"
          },
          {
            "description": "Industrial gases",
            "id": "24110000",
            "scheme": "CPV"
          },
          {
            "description": "Gas cylinders",
            "id": "44612100",
            "scheme": "CPV"
          },
          {
            "description": "Gas tanks",
            "id": "44612200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "10",
              "name": "Service Delivery - Methodology",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Risk Identification and Mitigations",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Processes and Procedures",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Sustainability",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Fair Work First",
              "type": "quality"
            },
            {
              "description": "70",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Glasgow City Council invites tender submissions for the establishment of a framework agreement, including an immediate call\u2011off contract, for the supply and delivery of bottled and bulk gas to a wide range of Council-operated sites across the city. Upon award, the successful supplier will enter into a contract with Glasgow City Council as the lead organisation, with the framework structured to allow services to commence immediately, ensuring continuity of supply and responsiveness to operational needs. The appointed supplier will be responsible for supplying and delivering all required bottled and bulk gas products, along with any ancillary equipment necessary for their safe and effective use. In addition, the supplier must manage the uplift, removal, and appropriate disposal of empty, redundant, or end-of-life cylinders and associated equipment in compliance with relevant safety and environmental standards. Deliveries will be required across a diverse estate of locations throughout Glasgow, including schools, leisure centres, depots, and other Council service sites, with the supplier expected to provide reliable, timely, and flexible delivery arrangements to meet both scheduled and ad\u2011hoc demand. Additional information: Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015",
        "hasOptions": false,
        "hasRenewal": false,
        "id": "1",
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 1150000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "reviewDetails": "Glasgow City Council (\"the council\") must, by notice in writing as soon as possible after the decision has been made, inform all bidders and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means he period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (\"The Regulations\"). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "SPD 4A.2 Statement\nWhere it is required within a bidder\u2019s country of establishment, they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.\nBidders must confirm if they hold the particular authorisation or memberships.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-\nThere is a minimum financial requirement that affects trading performance and balance sheet strength.\nFinancial requirements for trading performance and balance sheet strength should be calculated on latest  filed accounts with Companies House.\nTrading Performance\nAn overall positive outcome on pre tax profits over a 3 year period.\nExceptional items can be excluded from the calculation.\nThe above would be expressed in the ratio Pre-Tax Profit/Turnover.\nBalance Sheet strength\nNet worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.\nIntangibles can be included for purposes of the Total Assets figure.\nThe above would be expressed in the ratio Total Assets/Total Liabilities.\nCompanies that are only required to file abbreviated accounts, must submit full sets of accounts for the last two individual years filed, in order for the three year profitability requirement to be verified.\nAn applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House.\nApplicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.\nApplicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.\nGlasgow City Council reserves the right, at its own discretion, to seek such other information from the Bidder in accordance with Regulations 61(7) or Regulation 61 (8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder\u0027s economic and financial standing.",
          "minimum": "Minimum level(s) of standards required:\nGlasgow City Council\u2019s insurance requirements are:\nEmployer\u2019s Liability\nThe organisation/consultant shall take out and maintain throughout the period of their services Employer\u2019s Liability insurance to the value of at least TEN MILLION (10,000,000GBP) POUNDS STERLING in respect of any one claim and unlimited in the period.\nPublic Liability\nThe organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at least FIVE MILLION (5,000,000GBP) POUNDS STERLING in respect of any one claim and unlimited in the period including Pollution and Contamination cover (sudden and unforeseen) and in the aggregate.\nProduct Insurance\nThe organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of at least FIVE MILLION (5,000,000GBP) POUNDS STERLING in respect of any one claim and in the aggregate.\nMotor Insurance\nThe organisation/consultant shall take out and maintain throughout the period of their services, at least statutory Motor insurance cover as per the Road Traffic Act 1988.\nThe above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case.\nConfirmation of Insurances\nThe bidder is required to confirm that these levels of insurance would be in place should the bidder be awarded this contract.\nIf the bidder does not have the specified insurances or does not certify an undertaking to do so, this WILL result in the bidder not being taken to the next stage in the evaluation process.\nThe successful supplier will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the council to request copies of insurance documents from the supplier\u2019s insurance provider.\nIf the mandate is not signed and returned the council reserves the right to request copies of insurance certificates from appointed supplier at any point during the contract period.\nThe Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant\u2019s economic and financial standing.\nApplicants who are subsequently appointed to the Framework shall, during the lifetime of the Framework Agreement, inform the Council immediately of any material changes to the information provided in their submission in relation to economic and financial standing.  The Council notes Regulation 60(9) and 60(11) of the Public Contracts (Scotland) Regulations 2015 and reserves the right to refuse to award a contract following a mini-competition should the Applicant no longer meet the requirements set out in this SPD.",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "NOTE: In PCS-T, responses to [4C.1, 4C.1.2] should be given as clearly labelled attachments to this question. Responses for the remaining 4C questions (if any) should be clearly labelled and attached to the General Attachments area in PCS-T. Suppliers must have regard for all statements when submitting responses.\nList and brief description of selection criteria:\nBidders are required to provide evidence of having the necessary capacity and capability to deliver the requirements of the contract.\nBidders shall demonstrate their experience in delivering the relevant products similar to the project requirements as detailed within the tender documentation by using examples from their own experience.\n4C.1 SPD Question\nPlease provide two relevant examples of supplies or services delivered within the last three years, as specified in the contract notice.\nThese examples should demonstrate your organisation\u2019s experience, either directly or through a relied-upon subcontractor (if applicable)in delivering services of a similar scale and nature. You may include examples from both public and private sector clients.\nEach example must include detailed information covering the following areas (but not limited to):\nAn overview of the contract including:\nCustomer contact details\nContract Title \u0026 Reference number\nContract start date \u0026 end date\nTotal contract value\nA comprehensive description of the contract objectives\nYour organisation\u2019s role in delivering the contract\nKey responsibilities and roles undertaken in the provision of services\nPlease ensure the examples clearly demonstrate the skills, experience, and capacity of your organisation in delivering similar contracts.\nThe weighting will be out of 100% with 50% attributed to each example. A minimum pass mark of 60 out of 100 is required overall for this question.\nIf bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:\na) their standard payment terms\nb) \u226595% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.\nIf the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.\nPlease note that if bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they are required to confirm \u201cyes/no\u201d to this question.\nThose bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice are required to provide the evidence for points (a) and (b), or if they are unable to do so, the completed improvement plan, against the relevant question within the Technical Envelope of this Master ITT.   The template improvement plan has been provided within the Buyer Attachments area.\nExamples of acceptable evidence include:\n1. UK Government Published Payment Practice Reports\n2. Accounts Payable Report\n3. Payment Performance Statement Signed by External Auditor\n4. Credit Score / Credit Report Provider\n5. Accounts Payable Ratio\nAdditional guidance in relation to the types of acceptable evidence can be found on the Supplier Journey website, at: https://www.supplierjourney.scot/prompt-payment/what-do-i-need-do-prompt-payment.\nSPD 4C.7 Statement\nBidders will be required to confirm that they will employ environmental management measures.\nPlease provide details of the environmental management measures which the bidder will be able to use when performing this contract.\nBidders must score a minimum of 60% for question 4C1.2 and a Pass for question 4C.7. Any Bidder who fails to achieve the minimum threshold score and a Pass will be disqualified.\n.",
          "minimum": "SPD 4C.10 Statement\nBidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 120
      },
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 1
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-03-25T12:00:00Z"
    },
    "title": "The Supply and Delivery of Bottled and Bulk Gas",
    "value": {
      "amount": 1150000,
      "currency": "GBP"
    }
  }
}