Buyer Name: Birmingham City University
Buyer Address: Joseph Priestley Building, Cardigan Street, Birmingham, UKG31, B47BD, United Kingdom
Contact Name: MIke Owers
Contact Email: mike.owers@bcu.ac.uk
Contact Telephone: 01213317677
Buyer Name: Birmingham City University
Buyer Address: Joseph Priestley Building, Cardigan Street, Birmingham, UKG31, B47BD, United Kingdom
Contact Name: MIke Owers
Contact Email: mike.owers@bcu.ac.uk
Contact Telephone: 01213317677
Birmingham City University (BCU) has used Computer Aided Facilities Management Software (CAFM) for the last five years within its Estate. BCU currently has approximately 50,000 live assets it needs to manage and maintain. To assist in managing an ever growing and changing property estate, BCU is now looking to renew its Computerised Aided Facilities Management System (CAFM) service provision, to enable facility managers to effectively manage their buildings in one centralized system. Future CAFM system service provisions should allow for facilities managers to plan, execute, and monitor all activities involved in areas including, but not limited to, the following: Space and workplace management Asset management Reactive and planned preventative maintenance Operational facility services Room reservations Help Desk solutions To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=939518723
External Link: https://www.delta-esourcing.com/delta/login.html
Link Description: Access Code : 3U7367F377 gives access to Tender Documents
External Link: https://www.find-tender.service.gov.uk/Notice/014378-2025
Link Description: Tender notice on Find a Tender
Lot 1 Status: active
Lot 1 Value (Gross): GBP 427,000.00
Lot 1 Contract Start: 2025-08-01T00:00:00+01:00
Lot 1 Contract End: 2028-07-31T23:59:59+01:00
Lot 1 SME Suitable: Yes
Lot 1 Award Criterion (quality): System Specific Requirements Questionnaire (32%)
Lot 1 Award Criterion (quality): Quality Questionnaire (added value of service) (32.5%)
Lot 1 Award Criterion (price): Overall System Cost (30%)
Lot 1 Award Criterion (price): Rate Card for Key Staffing (5.5%)
Document Description: Not published
Document Description: Access Code : 3U7367F377 gives access to Tender Documents
Document Description: ITT Document with Embedded schedules, Annexes and Appendices for bidder reference.
Document Description: ITT Document with embedded schedules, annexes and appendices for bidder reference
Document Description: Tender notice on Find a Tender
{
"buyer": {
"id": "GB-PPON-PMDM-3781-JGCD",
"name": "Birmingham City University"
},
"date": "2025-04-10T16:14:10+01:00",
"id": "014378-2025",
"initiationType": "tender",
"language": "en",
"ocid": "ocds-h6vhtk-04fd3c",
"parties": [
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Birmingham",
"postalCode": "B47BD",
"region": "UKG31",
"streetAddress": "Joseph Priestley Building, Cardigan Street"
},
"contactPoint": {
"email": "mike.owers@bcu.ac.uk",
"name": "MIke Owers",
"telephone": "01213317677"
},
"details": {
"classifications": [
{
"description": "Public authority - sub-central government",
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE"
}
]
},
"id": "GB-PPON-PMDM-3781-JGCD",
"identifier": {
"id": "PMDM-3781-JGCD",
"scheme": "GB-PPON"
},
"name": "Birmingham City University",
"roles": [
"buyer"
]
}
],
"tag": [
"tenderUpdate"
],
"tender": {
"aboveThreshold": true,
"amendments": [
{
"description": "Link to document download facility from FTS notice amended for bidder convenience. Administrative change only. Administrative error with Contract value, amendment made. Additional 3 days extension on the tender deadline has been given to allow suppliers to download all information and complete required documents for return given 2 bank holiday days intervening during the tender return period: 32 day total.",
"id": "014378-2025"
}
],
"awardPeriod": {
"endDate": "2025-06-03T23:59:59+01:00"
},
"contractTerms": {
"financialTerms": "30 days following production of invoice"
},
"coveredBy": [
"GPA",
"CPTPP"
],
"description": "Birmingham City University (BCU) has used Computer Aided Facilities Management Software (CAFM) for the last five years within its Estate.\nBCU currently has approximately 50,000 live assets it needs to manage and maintain.\nTo assist in managing an ever growing and changing property estate, BCU is now looking to renew its Computerised Aided Facilities Management System (CAFM) service provision, to enable facility managers to effectively manage their buildings in one centralized system.\nFuture CAFM system service provisions should allow for facilities managers to plan, execute, and monitor all activities involved in areas including, but not limited to, the following:\nSpace and workplace management\nAsset management\nReactive and planned preventative maintenance\nOperational facility services\nRoom reservations\nHelp Desk solutions\nTo view this notice, please click here:\nhttps://www.delta-esourcing.com/delta/viewNotice.html?noticeId=939518723",
"documents": [
{
"description": "Not published",
"documentType": "conflictOfInterest",
"id": "conflictOfInterest"
},
{
"description": "Access Code : 3U7367F377 gives access to Tender Documents",
"documentType": "biddingDocuments",
"id": "L-1",
"url": "https://www.delta-esourcing.com/delta/login.html"
},
{
"description": "ITT Document with Embedded schedules, Annexes and Appendices for bidder reference.",
"documentType": "biddingDocuments",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
"id": "A-548",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-548"
},
{
"description": "ITT Document with embedded schedules, annexes and appendices for bidder reference",
"documentType": "biddingDocuments",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
"id": "A-549",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-549"
},
{
"datePublished": "2025-04-10T16:14:10+01:00",
"description": "Tender notice on Find a Tender",
"documentType": "tenderNotice",
"format": "text/html",
"id": "014378-2025",
"noticeType": "UK4",
"url": "https://www.find-tender.service.gov.uk/Notice/014378-2025"
}
],
"enquiryPeriod": {
"endDate": "2025-04-23T13:00:00+01:00"
},
"id": "ocds-h6vhtk-04fd3c",
"items": [
{
"additionalClassifications": [
{
"description": "Computer-related management services",
"id": "72510000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG31"
}
],
"id": "1",
"relatedLot": "1"
}
],
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"lots": [
{
"awardCriteria": {
"criteria": [
{
"description": "Long criteria description",
"name": "System Specific Requirements Questionnaire",
"numbers": [
{
"number": 32,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"description": "Long criteria description",
"name": "Quality Questionnaire (added value of service)",
"numbers": [
{
"number": 32.5,
"weight": "percentageExact"
}
],
"type": "quality"
},
{
"description": "Long criteria description",
"name": "Overall System Cost",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
],
"type": "price"
},
{
"description": "Long criteria description",
"name": "Rate Card for Key Staffing",
"numbers": [
{
"number": 5.5,
"weight": "percentageExact"
}
],
"type": "price"
}
]
},
"contractPeriod": {
"endDate": "2028-07-31T23:59:59+01:00",
"maxExtentDate": "2030-07-31T23:59:59+01:00",
"startDate": "2025-08-01T00:00:00+01:00"
},
"hasRenewal": true,
"id": "1",
"renewal": {
"description": "2 x 1 year optional extensions are available"
},
"selectionCriteria": {
"criteria": [
{
"description": "Potential Bidders should have a Creditsafe Credit Reference Agency score of 50% plus or be able to demonstrate financial stability by other means if offered award of contract or provide a financial guarantor.\nPotential Bidders should also be able to demonstrate if offered award of contract the following insurance levels:\nPublic Liability Insurance \u00a35M for each and every incident\nProfessional Indemnity Insurance \u00a35M for each and every incident\nEmployer\u0027s Liability Insurance Minimum statutory limit (\u00a35M) as laid down by legislation\nProduct Liability Insurance \u00a35m per incident\nAssessed Via completion of a Procurement Specific Questionnaire (PSQ) document.\nBidders, and those connected persons and sub contractors involved in delivery of the contract should not be excluded suppliers for mandatory exclusions on the debarment list within the UK.",
"type": "economic"
},
{
"description": "Potential Bidders should have the commensurate experience of similar sized CAFM service provision delivery; and CAFM implementations within the available timescale in order to fulfil the service provision over the lifetime of the contract and ensure continuity of CAFM service provision post 1st October 2025.\nOr be able to demonstrate similar capabilities and competence.\nAssessment will be via completion of a Procurement Specific Questionnaire (PSQ) document (Previous Contract examples) or statement of 500 word statement relating to work/other related experience or competencies.\nBidders are required to have one of the following Cyber qualifications:\nCyber Essentials Certified\nCyber Essentials Plus Certified\nISO27001 accreditation",
"type": "technical"
}
]
},
"status": "active",
"suitability": {
"sme": true
},
"value": {
"amountGross": 427000.0,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "services",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"riskDetails": "Potential Bidders should have the commensurate experience of similar sized CAFM service provision delivery; and CAFM implementations within the available timescale in order to fulfil the service provision over the lifetime of the contract and ensure continuity of CAFM service provision post 1st October 2025.\nBusiness Critical requirements of the system post 1st October 2025 suppliers need to attain are contained in Appendix 1 contained within Annex 1 of the ITT document.",
"status": "active",
"submissionMethodDetails": "https://www.delta-esourcing.com/respond/3U7367F377",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-05-05T09:00:00+01:00"
},
"title": "Computer Aided Facility Management Software (CAFM) System Service Provision.",
"value": {
"amountGross": 427000.0,
"currency": "GBP"
}
}
}