National Framework Agreement for Provision of Track and Traceability Systems

{
  "buyer": {
    "id": "GB-NHS-RJR",
    "name": "COUNTESS OF CHESTER HOSPITAL NHS FOUNDATION TRUST"
  },
  "date": "2026-02-17T15:57:26Z",
  "id": "014468-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-060af5",
  "parties": [
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        {
          "id": "PGCG-2135-TXWL",
          "scheme": "GB-PPON"
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      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Chester",
        "postalCode": "CH2 1UL",
        "region": "UKD63",
        "streetAddress": "Liverpool Road"
      },
      "contactPoint": {
        "email": "info@coch-cps.co.uk"
      },
      "details": {
        "classifications": [
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            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
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      "id": "GB-NHS-RJR",
      "identifier": {
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        "scheme": "GB-NHS"
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      "name": "COUNTESS OF CHESTER HOSPITAL NHS FOUNDATION TRUST",
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    "awardPeriod": {
      "endDate": "2026-04-30T23:59:59+01:00"
    },
    "coveredBy": [
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    ],
    "description": "The objective of this framework is to provide NHS Organisations with decontamination tracking and traceability management systems, along with consumables and support services. Suppliers can also supply all associated hardware and consumables, if required.\nA decontamination tracking and traceability management system is used by hospitals during the decontamination, high-level disinfection, and sterilisation of instruments, endoscopes, and flexi scopes. The system supports the seamless decontamination, sterilisation, tracking, and tracing of all instruments, endoscopes, or devices through the decontamination facility and process, ensuring they are safely returned for use, and where required, may provide theatre management functionality to support instrument allocation, scheduling and device to patient associations.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
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        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-12158",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12158"
      },
      {
        "datePublished": "2026-02-17T15:57:26Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "014468-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/014468-2026"
      }
    ],
    "id": "F/110/TAT/26/JH",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Surgical tracking and tracing systems",
            "id": "33169500",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          },
          {
            "country": "GG",
            "countryName": "Guernsey",
            "region": "GG"
          },
          {
            "country": "IM",
            "countryName": "Isle of Man",
            "region": "IM"
          },
          {
            "country": "JE",
            "countryName": "Jersey",
            "region": "JE"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Surgical tracking and tracing systems",
            "id": "33169500",
            "scheme": "CPV"
          }
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        "deliveryAddresses": [
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            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          },
          {
            "country": "GG",
            "countryName": "Guernsey",
            "region": "GG"
          },
          {
            "country": "IM",
            "countryName": "Isle of Man",
            "region": "IM"
          },
          {
            "country": "JE",
            "countryName": "Jersey",
            "region": "JE"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
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            {
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              "numbers": [
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                  "number": 10,
                  "weight": "percentageExact"
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              "type": "quality"
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            {
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              "numbers": [
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                  "number": 10,
                  "weight": "percentageExact"
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              "type": "price"
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          ]
        },
        "contractPeriod": {
          "endDate": "2028-04-30T23:59:59+01:00",
          "maxExtentDate": "2034-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "Lot 1 covers the provision of complete Track \u0026 Traceability Systems, including all required consumables, service, maintenance and support. This Lot also includes the supply of all associated hardware necessary to deliver a fully functioning end\u2011to\u2011end solution.\nThis Lot is suitable for use by any Participating Authority seeking to procure a complete new Track \u0026 Traceability System, inclusive of all components, infrastructure and ongoing support required to ensure effective implementation and continued operational performance",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "This is Framework 1 of an Open Framework.\nThe Term of the Open Framework shall be 8 years from the Commencement Date. It is intended that the Open Framework will be reopened every 24 months as the Framework Host deems necessary. At these points, incumbent framework suppliers will have the opportunity to revise their Tender, or they may leave their offer as per their last framework tender submission.\nThe term of Framework 1 shall be 24 months from the commencement date."
        },
        "status": "active",
        "title": "Provision of a Complete Tracking and Traceability System",
        "value": {
          "amount": 19000000,
          "amountGross": 22800000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
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                  "number": 10,
                  "weight": "percentageExact"
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              "type": "quality"
            },
            {
              "name": "Commercial",
              "numbers": [
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                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-04-30T23:59:59+01:00",
          "maxExtentDate": "2034-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "Lot 2 covers the provision of ongoing goods and services required to support the continued operation of an existing Track \u0026 Traceability System. This includes the supply of consumables, replacement components, maintenance activities, and associated support services necessary to ensure system reliability and performance.\nThis Lot is suitable for use by any Participating Authority that already has an established Track \u0026 Traceability System in place and requires ongoing operational support rather than a full system replacement",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "This is Framework 1 of an Open Framework.\nThe Term of the Open Framework shall be 8 years from the Commencement Date. It is intended that the Open Framework will be reopened every 24 months as the Framework Host deems necessary. At these points, incumbent framework suppliers will have the opportunity to revise their Tender, or they may leave their offer as per their last framework tender submission.\nThe term of Framework 1 shall be 24 months from the commencement date."
        },
        "status": "active",
        "title": "Provision of ongoing hardware, consumables, service, maintenance and support",
        "value": {
          "amount": 19000000,
          "amountGross": 22800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "The Gain Share charge will be levied at 1.0% of the turnover of each Call-off Contract awarded under the Framework. The Gain Share charge will be paid by the Framework Supplier to the Framework Host for the duration of each Call-off Contract. Call-off Contracts may exceed the Framework Agreement expiry date and in such cases the Gain Share charges will continue to be paid until the Call-off Contract expiry date.",
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    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Offers must be written in English and submitted via the Framework Host\u0027s e-sourcing portal at https://health-family.force.com/s/Welcome",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "To provide bidders with information on potential users of the Framework, a list of eligible users is provided within the ITT pack and is attached to this notice.",
        "buyerLocationRestrictions": [
          {
            "gazetteer": {
              "identifiers": [
                "UK"
              ],
              "scheme": "GB-ITL"
            }
          }
        ],
        "description": "Call off contracts may be awarded with or without further competition.\nA detailed explanation of the call off award process and evaluation criteria to be used as part of this process is available in Schedule 7 of Document 4 of the ITT Pack.",
        "isOpenFrameworkScheme": true,
        "method": "withAndWithoutReopeningCompetition",
        "openFrameworkSchemeEndDate": "2034-04-30T23:59:59+01:00",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-03-19T17:00:00Z"
    },
    "title": "National Framework Agreement for Provision of Track and Traceability Systems",
    "value": {
      "amount": 19000000,
      "amountGross": 22800000,
      "currency": "GBP"
    }
  }
}