Management of Public Toilets

{
  "buyer": {
    "id": "GB-PPON-PTRH-8339-CTTZ",
    "name": "Chippenham Town Council"
  },
  "date": "2026-02-18T10:45:35Z",
  "id": "014637-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0656c9",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Chippenham",
        "postalCode": "SN15 3ER",
        "region": "UKK15",
        "streetAddress": "Town Hall, High Street"
      },
      "contactPoint": {
        "email": "procurement@chippenham.gov.uk"
      },
      "details": {
        "classifications": [
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            "description": "Public authority - sub-central government",
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      },
      "id": "GB-PPON-PTRH-8339-CTTZ",
      "identifier": {
        "id": "PTRH-8339-CTTZ",
        "scheme": "GB-PPON"
      },
      "name": "Chippenham Town Council",
      "roles": [
        "buyer"
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    }
  ],
  "tag": [
    "tender"
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  "tender": {
    "aboveThreshold": false,
    "description": "Tenders are invited for the management of the public toilets for the period 1st April 2026 to the 31st of March 2029. Tenders are invited for both Option 1 and Option 2.\nOpening times\nThe public toilets are open daily, every day of the year including all bank holidays.\nToilets all have time locks and are set to open at 08:00 and close at 20:00.\nOption 1 April 1st to March 31st. (Excluding Christmas Day and Boxing Day)\nDaily: Full clean of four toilet sites in Chippenham, (cleaned as required, consumables topped up, bins emptied as required, sharps boxes replaced as required), daily health \u0026 safety checking.\nDaily: Complete daily attendance sheets (to be returned to Chippenham Town Council Monthly). H\u0026S checks to ensure no hazards exist to staff or members of public.\nScheduled Maintenance and servicing\nThe access control and timed access controls to be serviced and maintained at all times. \nReactive Maintenance/Repairs\nMinor repairs within Contractor capability shall be completed within 24 hours of identification.\nDefects outside Contractor capability must be reported to the Council within 2 hours.\nAn hourly rate for reactive maintenance must be submitted and shall remain fixed for the duration of the Contract (subject to RPI adjustment only).\nOption 2 April 1st to March 31st. (Excluding Christmas Day and Boxing Day)\nDaily: Full clean of four toilets in Chippenham, twice a day, one visit AM and then one visit PM (with a minimum of 5 hours between cleans) cleaned as required, consumables topped up, bins emptied as required, sharps boxes replaced as required, daily health \u0026 safety checking. \nDaily: Complete daily attendance sheets (to be returned to Chippenham Town Council weekly). H\u0026S checks to ensure no hazards exist to staff or members of public.\nScheduled Maintenance and servicing\nThe access control and timed access controls to be serviced and maintained at all times. \nReactive Maintenance/Repairs\nMinor repairs within Contractor capability shall be completed within 24 hours of identification.\nDefects outside Contractor capability must be reported to the Council within 2 hours.\nAn hourly rate for reactive maintenance must be submitted and shall remain fixed for the duration of the Contract (subject to RPI adjustment only).\nGeneral\n- The contractor will provide all their own equipment, cleaning equipment, consumables and toilet paper. Environmentally sensitive products to be used in line with the Councils Environmental Scope. Contractors must comply with the current legislation for the management of hazardous substances. MSDS to be provided and kept in toilet service corridor for use by operatives.\n- The contractor will remove all waste materials from toilet cubicles daily and dispose correctly from site weekly.\n- The contractor will have full public liability insurance, a health \u0026 safety policy and appropriate risk assessments in line with current Health \u0026 Safety Legislation. Any sub-contractor employed by principal contractor must also hold full public liability insurance. Valid copies of these documents to be provided to Chippenham Town Council.\n- A waste carrier License is required by the successful Contractor.\nPAYMENT TERMS\n\u2022\tPayment monthly in arrears\n\u2022\tValid VAT invoice required\n\u2022\t30-day payment terms from receipt of correct invoice\n\u2022\tThe Council reserves the right to withhold payment proportionately in respect of services not delivered.\nThe rates agreed at commencement of contract will increase annually in line with the government official RPI as quoted for March at the end of each contract year. (Ordinarily published in April). \nContact with this Council is the nominated Council representative who will be responsible for the day-to-day supervision.\nTERMINATION\nThe Council may terminate the Contract:\nImmediately for:\n\u2022\tMaterial breach\n\u2022\tInsolvency\n\u2022\tFailure to maintain insurance\n\u2022\tRepeated KPI failure\nWith 3 months\u0027 written notice for convenience.\nThe Contractor may terminate with 3 months\u0027 written notice.\nThe Contract will run from 1st April 2026 to 31st March 2029. \nFor further details interested parties should contact:\nWill Tidmarsh\nHead of Environmental Services\n07875664690\nEmail: wtidmarsh@chippenham.gov.uk\nChippenham Town Council\nTown Hall\nHigh Street\nChippenham\nWiltshire\nSN15 3ER\nTel: 01249: 446699\nEmail:  enquiries@chippenham.gov.uk\nToilet Sites\n1.\tBath Road Car Park Toilets SN152SA \n1 cubicle consisting of 1 traps, 1 baby change and 1 Wallgate hand wash\n2.\tMonkton Park Toilets SN153PE\nBuilding consisting of Ladies 3 traps, 1 baby change and 1 Wallgate hand wash.\nGents 1 trap, 1 urinal and 1 Wallgate hand wash.\nAccessible 1 trap, 1 sink and 1 hand dryer.\n3.\tBorough parade Car Park Toilets SN153ED (Under refurbishment)\n2 cubicles consisting of 1 traps, 1 baby change and 1 Wallgate hand wash (TBC)\n4.\tTimber Street Toilets (Bus Station) SN153GD (Due for replacement to a 2-cubicle structure)\n2 cubicles consisting of 1 trap, 1 baby change and 1 Wallgate hand wash (TBC)\nTenders will be assessed using the scoring method \n50% Price\n40% Quality\n10% Environmental\nEstimated Tender Value \u00a345,000\nTerms and Conditions:\ni)\tAll prices tendered are to be net of VAT which is to be added by the successful tenderer at invoice stage.\nii)\tA Chippenham Town Council Purchase Order will be issued to the successful tenderer as confirmation of the works order and as soon as is practically possible after Council approve the order.\niii)\tThe Council includes the products and services it procures in its carbon footprint to measure and take responsibility for its impacts on the climate and biodiversity. Only Tenders that fill out the Environmental Scoping assessment will be considered.\niv)\tReservation: The Town Council reserves the right to not accept the lowest, or any Tender.\nTenders must be returned either:\nIn an envelope addressed to Chippenham Town Council CEO, The Town Hall, High Street, Chippenham, Wiltshire, SN15 3ER, and Marked : TOILET CLEANING TENDER\nOr emailed to procurement@chippenham.gov.uk \nv)\tFailure to do this will lead to disqualification from the quotation process.\nTENDER FORMS MUST BE RETURNED BY: 12 Noon 20 March 2026.",
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      {
        "datePublished": "2026-02-18T10:45:35Z",
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        "format": "text/html",
        "id": "014637-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/014637-2026"
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    "enquiryPeriod": {
      "endDate": "2026-03-16T12:00:00Z"
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    "items": [
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        "additionalClassifications": [
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            "description": "Cleaning and sanitation services",
            "id": "90900000",
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        "deliveryAddresses": [
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            "country": "GB",
            "countryName": "United Kingdom",
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        ],
        "id": "1",
        "relatedLot": "1"
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    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Tenders will be assessed using the scoring method \n50% Price\n40% Quality\n10% Environmental"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 45000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
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        "gazetteer": {
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    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tenders must be returned either:\nIn an envelope addressed to Chippenham Town Council CEO, The Town Hall, High Street, Chippenham, Wiltshire, SN153ER, and Marked : TOILET CLEANING TENDER\nOr emailed to procurement@chippenham.gov.uk",
    "submissionTerms": {
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    },
    "tenderPeriod": {
      "endDate": "2026-03-20T12:00:00Z"
    },
    "title": "Management of Public Toilets",
    "value": {
      "amountGross": 45000,
      "currency": "GBP"
    }
  }
}