Provision of Cognitive RPA, Intelligent Automation & AI Cloud Platform & Virtual Workforce

{
  "awards": [
    {
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2027-03-18T23:59:59+00:00",
        "startDate": "2026-03-18T00:00:00+00:00"
      },
      "documents": [
        {
          "datePublished": "2026-02-19T09:39:55Z",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "015065-2026",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/015065-2026"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Office automation services",
              "id": "72513000",
              "scheme": "CPV"
            },
            {
              "description": "IT services: consulting, software development, Internet and support",
              "id": "72000000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKL"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2026-03-18T23:59:59+00:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-15711523",
          "name": "AIXON DIGITAL LIMITED"
        }
      ],
      "title": "Provision of Cognitive RPA, Intelligent Automation \u0026 AI Cloud Platform \u0026 Virtual Workforce",
      "value": {
        "amount": 82988.0,
        "amountGross": 99585.6,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PWHP-2369-JPYL",
    "name": "Caerphilly County Borough Council"
  },
  "date": "2026-02-19T09:39:55Z",
  "id": "015065-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0657b9",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hengoed",
        "postalCode": "CF82 7PG",
        "region": "UKL16",
        "streetAddress": "Penallta House, Tredomen Park"
      },
      "contactPoint": {
        "email": "alisk@caerphilly.gov.uk",
        "name": "Syed Khizar Ali",
        "telephone": "+441443873567"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.caerphilly.gov.uk"
      },
      "id": "GB-PPON-PWHP-2369-JPYL",
      "identifier": {
        "id": "PWHP-2369-JPYL",
        "scheme": "GB-PPON"
      },
      "name": "Caerphilly County Borough Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "England, ",
        "postalCode": "SN15 2PP",
        "region": "UKK15",
        "streetAddress": "33 Bowden Hill, Lacock, Chippenham, "
      },
      "contactPoint": {
        "email": "adam.bujega@ai-xon.com"
      },
      "details": {
        "scale": "large",
        "vcse": false
      },
      "id": "GB-COH-15711523",
      "identifier": {
        "id": "15711523",
        "scheme": "GB-COH"
      },
      "name": "AIXON DIGITAL LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "This notice is to inform the market of the Council\u2019s intention to make a direct award to AI\u2011XON for the provision of Cognitive RPA, Intelligent Automation, AI Cloud Platform services, and Virtual Workforce support.\nThe award is required to ensure continuity of critical automated processes that underpin statutory and essential frontline Council services. These processes currently operate on the Blue Prism Cloud Platform, supported and maintained by AI\u2011XON, who have developed and customised several of the Council\u2019s automation workflows.\nScope of Services\nThe direct award will cover:\n- Licensing and access to the Blue Prism Cloud RPA platform\n- Platform support and maintenance\n- Business\u2011as\u2011usual (BAU) process support\n- Support for the Council\u2019s bespoke automation environment\nRationale for Direct Award\nThe Council intends to use this route on the basis of continuity of service and avoidance of disproportionate duplication of costs.\nThe Blue Prism Cloud licence and associated workflows will only be required for the next 12 months, after which the platform will be decommissioned as part of the Council\u2019s wider automation roadmap. Procuring an alternative supplier for such a short period would result in:\n- Significant onboarding and transition costs\n- Avoidable handover effort and operational disruption\n- Increased risk to the continuity of statutory processes\n- Poor value for money due to the short duration of remaining platform use\nAI\u2011XON has provided a competitive quotation aligned with the limited remaining requirement and offers a flexible commercial model that ensures the Council pays only for support used.\nThe proposed commercial terms offer a cost\u2011effective approach for a time\u2011limited requirement, ensuring that the Council continues to meet statutory obligations while avoiding unnecessary expenditure.",
    "id": "CCBC/PROC320/26/SKA",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Below threshold - without competition",
    "status": "complete",
    "title": "Provision of Cognitive RPA, Intelligent Automation \u0026 AI Cloud Platform \u0026 Virtual Workforce"
  }
}